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HP LaserJet Enterprise MFP, HP OfficeJet Enterprise MFP, HP PageWide Enterprise MFP, HP Managed MFP - Copy or scan both sides of an identification card

The copy and scan features on your printer have a 2-sided ID option to scan both sides of an identification card (or other small-size document) onto the same side of one sheet of paper. The printer scans one side of the ID card, prompts to turn the ID card over, and then scans again.

If you want to print the scanned page, use the copy feature.

If you want to save or send the scanned page to the printer memory or to another destination, use the scan feature.

Note:

The steps vary according to the type of control panel.

FutureSmart 3 touchscreen control panel

FutureSmart 4 or 5 touchscreen control panel

Find your printer control-panel type in the options below, and then follow the steps provided to copy or scan both sides of an identification card onto the same side of one sheet of paper and then print or save the scanned file.

FutureSmart 3

Follow these steps if your printer has a FutureSmart 3 touchscreen control panel.

FutureSmart 3 touchscreen control panel

Decide whether to copy both sides of the ID card and print the page now, or scan the ID card and save the scanned file to the printer memory to share or print at a later time.
- Make a printed copy: From the Home screen on the printer control panel, touch the Copy button.
- Scan to printer memory: From the Home screen on the printer control panel, touch the Save to Device Memory button. Touch the name of the folder where you want to save the job, or touch New Folder to create a new folder.
Touch the More Options button until the 2-sided ID Scan option displays on the screen.
Touch 2-sided ID Scan, and then touch ID Scan on.
Place the identification card face-down on the left, rear corner of the scanner glass, with the top of the card along the left edge. The image on the control panel shows the correct orientation.
Touch the OK button to enable the feature and return to the main menu.
Set other job settings.

Note:
Some Copy menu options conflict with the 2-sided ID Scan feature. After enabling 2-sided ID Scan, these options will be unavailable in the Copy menu.
Touch the Start button to scan the first side of the card.
When prompted by the printer, flip the card over and place it on the same location on the scanner glass. Touch the Scan button to scan the second side of the card.
When the scan completes, the printer prints both scanned images on the same side of one sheet of paper, or saves the file to the printer memory (depending on your selection in step 1).

FutureSmart 4 or 5

Follow these steps if your printer has a FutureSmart 4 or 5 touchscreen control panel.

FutureSmart 4 or 5 touchscreen control panel

On printers with a FutureSmart 4 or 5 touchscreen control panel, the steps to copy both sides of an ID card onto one sheet of paper and then print it, are different from the steps to scan both sides of an ID card and save the file to job storage or send it to another destination (such as to a network folder or USB flash drive).

All FutureSmart 4 or 5 firmware versions have the option to scan an ID card and save the file to job storage on the printer.

In FutureSmart firmware version 4.7 and newer, there are additional options to scan an ID card and save the scanned file to a network folder or USB flash drive, or you can send the file directly to one or more email addresses.

Note:

If your printer has an older firmware version installed, upgrade your firmware to gain access to these additional scan features and other enhanced features on the printer.

For instructions to upgrade the firmware on your printer, go to support.hp.com, and then enter your printer model in the search box. On the support page for your printer model, click How To, click the Select a topic drop-down menu, and then click Printer Setup, Installation & Updates. In the resulting list, click the firmware update topic.

Choose one of the options below and then follow the steps provided to copy or scan both sides of an ID card and then print the file, save it to job storage, or send it to another destination.

Copy ID card to print (FutureSmart 4 or 5)

Follow these steps to copy both sides of an ID card onto the same side of one sheet of paper and then print it.

In addition to the steps below, you can view the following video of how to copy an ID card to a single-sided printout.

How to Copy ID Cards to a Single-Sided Printout on FutureSmart 4 HP Enterprise MFPs

Learn how to copy ID Cards to a single-sided printout on FutureSmart 4 HP Enterprise MFPs.

From the Home screen on the printer control panel, touch Copy, and then touch Options in the lower left corner.
Touch Scan Mode, touch 2-sided ID Copy, and then touch Done.
Adjust any other settings in the Options menu, as needed. Touch Done to save any changes, if prompted.
Touch the right pane on the printer control panel screen. A 2-sided ID Scan prompt screen displays.
Place the identification card face-down on the left, rear corner of the scanner glass, with the top of the card along the left edge. The image on the control panel screen shows the correct orientation.
Touch Scan to scan the front of the ID card.
When prompted, turn the ID card over on the scanner glass and then touch Scan again to scan the back side of the card.
When the scanning is complete, touch Done.
To adjust the number of copies, touch the field to the left of the Copy button, and then enter the number of copies using the touch keypad. Touch Done to close the keypad.
Touch Copy. The printer will print copies of the scanned ID card.

Scan ID card and save to job storage (FutureSmart 4 or 5)

Follow these steps to scan both sides of an ID card onto the same side of one sheet of paper and then save the scanned file to job storage on the printer.

In addition to the steps below, you can view the following video of how to scan both sides of an ID card and save the scanned file to job storage on the printer.

How to Scan and Save ID Cards on HP Enterprise MFPs

Learn how to scan and save ID cards on HP Enterprise MFPs.

From the Home screen on the printer control panel, touch Scan, and then touch Scan to Job Storage.

Note:
If prompted, enter your user name and password.
Under Folder, select the default storage folder.

Or, if the printer administrator has configured the option, you can create a new folder. Follow these steps to create a new folder:
1. Touch the New Folder icon .
2. Touch the New Folder field to open a touch keypad, type a name for the folder, and then touch OK.
Make sure that you have selected the correct folder.
Touch the Job Name field to open the touch keypad, type a name for the job, and then touch OK.
Touch Options in the lower left corner, and then touch Scan Mode.
On the right side of the screen, touch 2-sided ID Copy, and then touch Done.
Select other options in the list to change the settings, as needed. Touch Done to save the changes, if prompted.
Touch the right pane on the screen to preview the scan.

A 2-sided ID Scan prompt screen will display.
Place the identification card face-down on the left, rear corner of the scanner glass, with the top of the card along the left edge. The image on the control panel shows the correct orientation.
Touch Scan to scan the front side of the ID card.
When prompted, turn the ID card over on the scanner glass and then touch Scan again to scan the back side of the card.
When you are finished scanning, touch Done, and then touch Save to save the scanned file to job storage on the printer.

Scan ID card and send to email (FutureSmart 4.7 and newer)

Follow these steps to scan both sides of an ID card onto the same side of one sheet of paper and then send the scanned file directly to one or more email addresses. The scanned file is sent to the email address as an attachment in an email message.

From the Home screen on the printer control panel, touch Scan, and then touch Scan to Job Email.

Note:
If prompted, enter your user name and password.
Touch the To field to open a touch keypad.
Specify the recipients using one of the following methods:
- Enter addresses manually:
  
  Use the touch keypad to type the email address in the To field. To send to multiple email addresses, separate the addresses with a semicolon, or touch the Enter button after typing each address.
- Enter addresses from the Contacts list:
  1. Touch the Contacts button next to the To field to open the Contacts screen.
  2. Touch the name of the contact list.
  3. Touch a name, or names, from the list of contacts to add the name(s) to the recipients list, and then touch Add.
Complete the Subject, File Name, and Message fields by touching the field, and then using the touch keypad to enter the information. Touch the OK button whenever you need to close the touch keypad.
Touch Options in the lower left corner, and then touch Scan Mode.
On the right side of the screen, touch 2-sided ID Copy, and then touch Done.
Select other options in the list to change the settings, as needed. Touch Done to save the changes, if prompted.
Touch the right pane of the screen to preview.

A 2-sided ID Scan prompt screen will display.
Place the identification card face-down on the left, rear corner of the scanner glass, with the top of the card along the left edge. The image on the control panel shows the correct orientation.
Touch Scan to scan the front side of the ID card.
When prompted, turn the ID card over on the scanner glass and then touch Scan again to scan the back side of the card.
When you are finished scanning, touch Done, and then touch Send to send the scanned file to the email address(es).

Scan ID card and save to network folder (FutureSmart 4.7 and newer)

Follow these steps to scan both sides of an ID card onto the same side of one sheet of paper and then send the scanned file to a network folder.

From the Home screen on the printer control panel, touch Scan, and then touch Scan to Network Folder.

Note:
If prompted, enter your user name and password.
Touch the File Name field to open a touch keypad, type a name for the file, and then touch the OK button.
Specify a folder destination. Folder options must first be configured by the printer administrator.
- To select a folder location that the administrator already set up, touch Load under Quick Sets and Defaults, touch the file type from the list, and then touch Load again.
- To specify a new folder location, touch the under Folder Paths, touch the Folder Path field to open a touch keypad, type the path to the folder, and then touch the OK button. Enter user credentials if prompted, and then touch Save to save the path.
  
  Use the following format for the path:
  
  \\server\folder
  
  In the path format referenced above, "server" is the name of the server that hosts the shared folder, and "folder" is the name of the shared folder.
  
  If the folder is nested inside other folders, complete all necessary segments of the path to reach the folder. For example: \\server\folder\folder
  
  Note:
  The Folder Paths field might have a pre-defined path, and it might not be editable. In this situation, the administrator has configured this folder for common access.
Touch Options in the lower left corner, and then touch Scan Mode.
On the right side of the screen, touch 2-sided ID Copy, and then touch Done.
Select other options in the list to change the settings, as needed. Touch Done to save the changes, if prompted.
Touch the right pane of the screen to preview.

A 2-sided ID Scan prompt screen will display.
Place the identification card face-down on the left, rear corner of the scanner glass, with the top of the card along the left edge. The image on the control panel shows the correct orientation.
Touch Scan to scan the front side of the ID card.
When prompted, turn the ID card over on the scanner glass and then touch Scan again to scan the back side of the card.
When you are finished scanning, touch Done, and then touch Send to save the file to the network folder.

Scan ID card and save to a USB flash drive (FutureSmart 4.7 and newer)

Follow these steps to scan both sides of an ID card onto the same side of one sheet of paper and then save the scanned file to a USB flash drive.

Insert the USB flash drive into the USB port on the front of the printer near the control panel.
From the Home screen on the printer control panel, touch Scan, and then touch Scan to USB Drive.

Note:
If prompted, enter your user name and password.
Under Destination, select the USB drive, and then select the save location (either the root of the USB drive or an existing folder).
Touch the File Name field to open a touch keypad, type a name for the file, and then touch the OK button.
Touch Options in the lower left corner, and then touch Scan Mode.
On the right side of the screen, touch 2-sided ID Copy, and then touch Done.
Select other options in the list to change the settings, as needed. Touch Done to save the changes, if prompted.
Touch the right pane of the screen to preview.

A 2-sided ID Scan prompt screen will display.
Place the identification card face-down on the left, rear corner of the scanner glass, with the top of the card along the left edge. The image on the control panel shows the correct orientation.
Touch Scan to scan the front side of the ID card.
When prompted, turn the ID card over on the scanner glass and then touch Scan again to scan the back side of the card.
When you are finished scanning, touch Done, and then touch Save to save the file to the USB flash drive.

Scan ID card and save to SharePoint (FutureSmart 4.7 and newer)

Follow these steps to scan both sides of an ID card onto the same side of one sheet of paper and then save the scanned file to a SharePoint location.

Before you can use the Scan to SharePoint feature, your printer administrator or IT department must enable and configure the feature in the HP Embedded Web Server, including adding a Quick Set.

From the Home screen on the printer control panel, touch Scan, and then touch Scan to SharePoint.

Note:
If prompted, enter your user name and password.
Under Quick Sets, touch Select, select a Quick Set, and then touch Load.
Touch the File Name field to open a touch keypad, type a name for the file, and then touch the OK button.
Touch Options in the lower left corner, and then touch Scan Mode.
On the right side of the screen, touch 2-sided ID Copy, and then touch Done.
Select other options in the list to change the settings, as needed. Touch Done to save the changes, if prompted.
Touch the right pane of the screen to preview.

A 2-sided ID Scan prompt screen will display.
Place the identification card face-down on the left, rear corner of the scanner glass, with the top of the card along the left edge. The image on the control panel shows the correct orientation.
Touch Scan to scan the front side of the ID card.
When prompted, turn the ID card over on the scanner glass and then touch Scan again to scan the back side of the card.
When you are finished scanning, touch Done, and then touch Send to save the scanned file to the SharePoint location.

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