HP LaserJet Enterprise MFP, HP PageWide Enterprise MFP - Set up Scan to Network Folder

To save scanned documents to shared folders or FTP folders, complete the following steps:

1. If it is not already selected, select Save to shared folders or FTP folders.

2. Click Add.... The Add Network Folder Path dialog opens.

3. On the Add Network Folder Path dialog, select one of the following options:

   • Option one: Save to a standard shared network folder

     
     Note:

     For more information about creating shared network folders see Set up a shared folder (c04431534).

     1. If it is not already selected, select Save to a standard shared network folder.

     2. In the UNC Folder Path field, type a folder path.

        The folder path can either be the fully-qualified domain name (FQDN) or the IP address of the server. Be sure that the folder path (e.g., \scans) follows the FQDN or IP address.

        FQDN example: \\servername.us.companyname.net\scans

        IP address example: \\16.88.20.20\scans

        Note:

        The FQDN can be more reliable than the IP address. If the server gets its IP address via DHCP, the IP address can change. However, the connection with an IP address might be faster because the printer does not need to use DNS to find the destination server.

     3. To automatically create a subfolder for scanned documents in the destination folder, select a format for the subfolder name from the Custom Subfolder list.

        To restrict the subfolder access to the user who creates the scan job, select Restrict subfolder access to user.

     4. To view the complete folder path for scanned documents, click Update Preview.

     5. From the Authentication Settings list, select one of the following options:

        • Use credentials of user to connect after Sign In at the control panel

        • Always use these credentials

          Note:

          If Always use these credentials is selected, a user name and password must be entered in the corresponding fields.

     6. In the Windows Domain field, type the Windows domain.

        Note:

        To find the Windows domain in Windows 7, click Start, click Control Panel, click System.

        To find the Windows domain in Windows 8, click Search, enter System in the search box, and then click System.

        The domain is listed under Computer name, domain, and workgroup settings.

        Note:

        If a shared folder is set to be accessed by everyone, values for a workgroup name (default is “Workgroup”), a user name and password must be entered in the corresponding fields. However, if the folder is within a particular user’s folders and not Public, the user name and password of that user must be used.

        Note:

        An IP address might be necessary instead of a computer name. Many home routers do not handle computer names well, and there is no Domain Name Server (DNS). In this case, it is best to set up a static IP address on the shared PC to alleviate the problem of DHCP assigning a new IP address. On a typical home router, this is done by setting a static IP address that is on the same subnet, but outside the DHCP address range.

     7. Click OK.

   • Option two: Save to an FTP Server

     
     Note:

     If an FTP site is outside the firewall, a proxy server must be specified under the network settings These settings are located in the EWS Networking tab, under the Advanced options.

     1. Select Save to an FTP Server.

     2. In the FTP Server field, type the FTP server name or IP address.

     3. In the Port field, type the port number.

        Note:

        In most cases, the default port number does not need to be changed.

     4. To automatically create a subfolder for scanned documents in the destination folder, select a format for the subfolder name from the Custom Subfolder list.

     5. To view the complete folder path for scanned documents, click Update Preview.

     6. From the FTP Transfer Mode list, select one of the following options:

        • Passive

        • Active

     7. In the Username field, type the user name.

     8. In the Password field, type the password.

     9. Click Verify Access to confirm the destination can be accessed.

     10. Click OK.

To save scanned documents to a personal shared folder, complete the following steps:

1. Select Save to a personal shared folder.

2. In the Retrieve the device user’s home folder using this attribute field, type the user’s home folder in the Microsoft Active Directory.

   Note:

   Verify that the user knows where this home folder is located on the network.

3. To add a user name subfolder at the end of the folder path, select Create subfolder based on user name.

   To restrict the subfolder access to the user who creates the scan job, select Restrict subfolder access to user.

To send scanned documents to a folder configured for read and write access, complete the following steps:

1. If it is not already selected, select Send only to folders with read and write access.

2. To require the printer to verify folder access before starting a scan job, select Verify folder access prior to job start.

   Note:

   Scan jobs can complete more quickly if Verify folder access prior to job start is not selected; however, if the folder is unavailable, the scan job will fail.

3. Click Next.

To send scanned documents to a folder configured for write access only, complete the following steps:

1. Select Allow sending to folders with write access only.

2. Click Next.