HP PageWide 300, 400, 500 series - How to store print jobs on the printer to print later or print privately using HP PCL 6 printer software for Windows

nota:

The print driver user interface might look different than what is shown in the graphics below (depending on which version of Windows you are using), but the steps are the same.

1. From the software application (e.g. MS Word, MS Excel, Adobe Acrobat, etc.), click File, click Print, and then click Properties or Printer Properties.
2. In the Printer Properties window, click the Job Storage tab.
   Figura : Job Storage tab selected in the Printer Properties window

   
3. On the Job Storage tab, select a Job Storage Mode option. Refer to the table below for information on each of the Job Storage Mode options.

   Mode	Description	PIN Protected or Encrypted with Password	Job Deletion
   Proof and Hold	Print the first copy of a document to verify print quality, and then print the rest of the document from the printer control panel.	No	Automatically after the job is printed or when job retention limit is reached.
   Personal Job	The job does not print until you request it at the printer control panel.	Yes (optional)	Automatically after the job is printed or when job retention limit is reached.
   Quick Copy	Print the requested number of copies of a job, and then store a copy of the job in the printer memory so you can print it again later.	No	Manually
   Stored Job	Store a job on the printer and allow other users to print the job at any time.	Yes (optional)	Manually

4. If you selected Personal Job or Stored Job in step 3, you have the option to secure the job with a PIN or encrypt the job with a password.
   If you would like to secure the job, choose from the following two options, and then click the link to skip to the steps:
   Secure job with PIN
   Encrypt job with password
   If you do not want to secure the job, skip to the next step.
   • Secure job with PIN
     To restrict access to the stored job, you can secure the job with a PIN. A user will not be able to print the job from the printer control panel until they enter the PIN.

     To secure the job with a PIN, select the PIN to print option from the Make Job Private/Secure drop-down menu, and then type a four-digit number in the PIN field. When a user attempts to print this job, the printer will prompt them to enter this PIN.

     Figura : Example showing PIN to print option selected

     
   • Encrypt job with password
     Encryption is the most effective way to secure data. Encrypted jobs are converted into a format that cannot be easily understood. This creates an added level of security when jobs travel across a network from one device to another. If you create an encrypted job, the job will remain encrypted until a user requests to print the job from the printer control panel and enters the password.

     To encrypt your job with a password, select the Encrypt Job (with password) option from the Make Job Private/Secure drop-down menu, and then type a password containing 4 - 32 characters in the Password field. To confirm the password, type it again in the Confirm field.

     Figura : Example showing Encrypt Job (with password) option selected

     
5. To use a custom user name or job name, click the Custom button, and then type a user name and a job name in the text fields provided.
   Figura : Example of User Name and Job Name fields

   
   Select which option to use if another stored job already has that name:
   • Use Job Name + (1-99): Append a unique number to the end of the job name.
   • Replace Existing File: Overwrite the existing stored job with the new one.
6. After making your selections, click OK to close the Printer Properties window, and then click Print to store the job on the printer.

1. Depending on your operating system, click the Windows icon () in the Windows taskbar, and then use one of the following methods to open the window that contains the list of installed printers:
   • Windows 10: Click Settings, click Devices, and then click Printers and Scanners.
   • Windows 8 and 8.1: Click Control Panel, click Hardware and Sound, and then click Devices and Printers.
   • Windows 7: Click Devices and Printers.
2. Right-click on the printer name, and then click Printing preferences.
   Figura : Example of the Printing preferences option selected after right-clicking on the printer name

   
3. In the Printing Preferences window, click the Job Storage tab.
   Figura : Example of the Job Storage tab selected in the Printing Preferences window

   
4. On the Job Storage tab, select a Job Storage Mode option. Refer to the table below for information on each of the Job Storage Mode options.

   Mode	Description	PIN Protected or Encrypted with Password	Job Deletion
   Proof and Hold	Print the first copy of a document to verify print quality, and then print the rest of the document from the printer control panel.	No	Automatically after the job is printed or when job retention limit is reached.
   Personal Job	The job does not print until you request it at the printer control panel.	Yes (optional)	Automatically after the job is printed or when job retention limit is reached.
   Quick Copy	Print the requested number of copies of a job, and then store a copy of the job in the printer memory so you can print it again later.	No	Manually
   Stored Job	Store a job on the printer and allow other users to print the job at any time.	Yes (optional)	Manually

5. If you selected Personal Job or Stored Job in step 4, you have the option to secure the jobs with a PIN or encrypt the jobs with a password.
   If you would like to secure the jobs, choose from the following two options, and then click the link to skip to the steps:
   Secure jobs with PIN
   Encrypt jobs with password
   If you do not want to secure the jobs, continue to the next step.
   • Secure jobs with PIN
     To restrict access to the stored jobs, you can secure the jobs with a PIN. A user will not be able to print a job from the printer control panel until they enter the PIN.

     To secure the jobs with a PIN, select the PIN to print option from the Make Job Private/Secure drop-down menu, and then type a four-digit number in the PIN field. When a user attempts to print a job, the printer will prompt them to enter this PIN.

     Figura : Example showing PIN to print option selected

     
   • Encrypt jobs with password
     Encryption is the most effective way to secure data. Encrypted jobs are converted into a format that cannot be easily understood. This creates an added level of security when jobs travel across a network from one device to another. If you create encrypted jobs, each job will remain encrypted until a user requests to print a job from the printer control panel and enters the password.

     To encrypt your stored jobs with a password, select the Encrypt Job (with password) option from the Make Job Private/Secure drop-down menu, and then type a password containing 4 - 32 characters in the Password field. To confirm the password, type it again in the Confirm field.

     Figura : Example showing Encrypt Job (with password) option selected

     
6. To use a custom user name or job name, click the Custom button, and then type a user name and a job name in the text fields provided.
   Figura : Example of User Name and Job Name fields

   
   Select which option to use if another stored job already has that name:
   • Use Job Name + (1-99): Append a unique number to the end of the job name.
   • Replace Existing File: Overwrite the existing stored job with the new one.
7. Click Apply to save your selections, and then click OK to close the Printing Preferences window.

1. From the Home screen on the printer control panel, touch Print. The Print screen will display.

   nota:

   The Home screen will differ slightly depending on whether your printer is a single-function or multi-function, and the icons might differ depending on what shortcuts the user or admin has preset. However, the steps are the same.

   Single Function Printer	Multifunction Printer
   Figura : Example of Home screen	Figura : Example of Home screen

2. On the Print menu, touch Job Storage. The Print Stored Jobs screen will display.

   Single Function Printer	Multifunction Printer
   Figura : Example of the Print menu	Figura : Example of Print menu

3. On the Print Stored Jobs screen, touch the folder that contains the job you would like to delete. A list of stored jobs contained in that folder will display on the screen.
   Figura : Example of Print Stored Jobs screen

   
4. From the list of stored jobs, touch the name of the stored job that you would like to delete.

   nota:

   If a padlock () displays next to the name of the stored job, it indicates that the job requires a PIN or password, and a touch keypad will display on the screen. If a padlock does not display next to the job, then a PIN or password is not required.

   Figura : Example of a list of stored jobs

   
5. Enter the PIN or password on the touch keypad, and then touch Done. The Number of Copies screen will display.
   Figura : Example of touch keypad

   
6. On the Number of Copies screen, touch the trash bin () to delete the stored job.
   Figura : Example of Number of Copies screen

   
7. Touch Delete to confirm that you want to delete the job.
   Figura : Example of confirmation message to delete a stored job

   

   nota:

   If all stored jobs have been deleted, a No Stored Jobs screen will display if you touch Job Storage on the Print menu.

   Figura : Example of the No Stored Jobs screen

   

1. From the Home screen on the printer control panel, touch Print. The Print screen will display.

   nota:

   The Home screen will differ slightly depending on whether your printer is a single-function or multi-function, and the icons might differ depending on what shortcuts the user or admin has preset. However, the steps are the same.

   Single Function Printer	Multifunction Printer
   Figura : Example of Home screen	Figura : Example of Home screen

2. On the Print menu, touch Job Storage. The Print Stored Jobs screen will display.

   Single Function Printer	Multifunction Printer
   Figura : Example of the Print menu	Figura : Example of Print menu

3. On the Print Stored Jobs screen, touch the folder that contains the stored jobs that you would like to delete. A list of stored jobs contained in that folder will display on the screen.
   Figura : Example of Print Stored Jobs screen

   
4. From the list of stored jobs, touch the trash bin () to delete all jobs in the folder.
   Figura : Example of stored jobs with and without PIN/password protection

   
5. If the folder contains some jobs that are PIN or password protected and some jobs that do not require a PIN or password, the Types of Jobs to Print screen will display.
   Figura : Example of Types of Jobs to Print screen

   
6. From the Types of Jobs to Print screen, choose from the following options:
   • To delete the jobs that do not require a PIN or password, touch All jobs without a PIN or password. The Delete All screen will display.
   • To delete the jobs that require a PIN or password, touch All jobs with the same PIN or password. A touch keypad will display on the screen. Enter the PIN or password, and then touch Done. The Delete All screen will display.
     Figura : Example of touch keypad

     
7. From the Delete All screen, verify that the jobs listed are the ones that you want to delete, and then touch Delete.

   nota:

   If there are any jobs in the list that you would like to keep, touch the checkbox next to that job to de-select it. If the checkbox is empty, the job will not be deleted.

   Figura : Example of the Delete All screen

   
8. Touch Delete to confirm that you want to delete all the checked jobs from the previous step.
   Figura : Example of confirmation message to delete multiple stored jobs

   

   nota:

   If all stored jobs have been deleted, a No Stored Jobs screen will display if you touch Job Storage on the Print menu.

   Figura : Example of the No Stored Jobs screen