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HP iPAQ hw6900 Mobile Messenger Series - Setting Up Email Accounts Using POP3 or IMAP4

Information
This document explains how to set up email accounts using POP3 or IMAP4 on Microsoft Windows Mobile 5.0 for pocket PCs.
Details
If you are synchronizing your mobile device to a desktop PC with Microsoft Office Outlook, email from your desktop PC will be synchronized to your device automatically (assuming you selected that option during synchronization setup).
In addition to synchronizing emails with your desktop PC, you can also set up your Windows Mobile-based device to wirelessly synchronize with your Hotmail account, up to eight POP3 email accounts and even corporate mail accessed over a VPN server connection. You can schedule synchronization for different accounts and even configure your device to send and receive messages as they arrive.
Microsoft also offers a Messaging and Security Feature Pack for Microsoft Windows Mobile 5.0, providing support for the new direct push technology of Microsoft embedded in Microsoft Exchange Server 2003 with Service Pack 2. This feature pack is planned to be available for free to device manufacturers, mobile operators, and enterprises looking into deploy devices. The Messaging and Security Feature Pack builds in support for direct push email provisioning, new management and provisioning features, and wireless access to contacts stored on company Microsoft Exchange Servers.
Steps to set up a POP3 or IMAP4 account
To begin setting up a POP3 or IMAP4 account, be sure to have a wireless network connection or to have the device cradled.
1. Select Start > Messaging.
2. Select Menu at the bottom of the page.
3. Select Tools.
4. Select New Account.
5. The Email Setup screen (1/5) is displayed. Enter the email address, then select Next. (To enter an @ sign, select the Shift key on the soft keyboard. You will see the @ sign on the top row, third from the left.)
6. Auto configuration attempts to download the necessary email server settings automatically. When Auto configuration is completed, select Next.
7. Enter the name you would like to display when you send an email and your password.
8. If Auto configuration was successful, your user name is already entered, you can select Next, and then Finish to complete the account setup. Or you can select Options to access additional settings.
Additional account setting options:
Go to Menu > Tools > Options, where you can accomplish the following tasks:
  • Change account settings.
  • Change the time intervals for downloading new messages.
  • Store attachments on your storage card.
  • Limit the number of messages that are downloaded.
Setting up an account manually
If Auto configuration was unsuccessful or your account is accessed using a VPN server connection, contact your ISP or network administrator for the following information, and enter it manually:
  • User name
    Enter the user name assigned to you by your ISP or network administrator. This is often the first part of your email address, which appears before the @ sign.
  • Password
    Choose a strong password by using a mix of letters, numbers, and characters. You have the option to save your password so you do not need to enter it each time you connect to your email server.
  • Domain
    I is not required for an account with an ISP. It may be required for a work account.
  • Account type
    Select POP3 or IMAP4.
  • Account name
    Enter a unique name for the account, such as Work or Home. This name cannot be changed later.
  • Incoming mail server
    Enter the name of your email server (POP3 or IMAP4).
  • Outgoing mail server
    Enter the name of your outgoing email server (SMTP).
  • Require SSL connection
    Select this option to ensure that you always send email from this account using an SSL connection. This enables you to send personal information more securely.
      note:
    If you select this and your ISP does not support an SSL connection, you will not be able to send an email.
  • Outgoing mail requires authentication
    Select this if your outgoing server (SMTP) requires authentication. Your previously mentioned user name and password will be used.
  • Use separate settings
    Select this if your outgoing email server requires a different user name and password than the ones you entered before.
Viewing your email in different accounts
To switch between accounts, select Menu > Switch Accounts from the Outlook Email screen.

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