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HP Designjet 4500 Printer Series - Driver Installation and Connectivity Options (Windows and Macintosh)

Introduction

The printer can be connected to a computer directly or to one or more computers via a network.
Locate the area at the back of the printer where you can connect the printer to a computer, network, or install an optional accessory.
Figure : Printer connectivity area
  • A Fast Ethernet socket is provided for connection to a network.
    Figure : Fast Ethernet socket
  • Two FireWire sockets are provided for direct connection to computers.
    Figure : FireWire sockets
    note:
    A FireWire cable is not provided with the printer. Any cable recommended by the 1394 Trade Association may be used.
  • A larger socket is provided to connect an optional accessory.
    Figure : Larger socket (not used for connectivity)
      caution:
    Do not attempt to use this socket for any other purpose.
Network cables pass through the hook at the rear of the printer as shown below:
Figure : Hook for network cables

Choosing a connection method

The following methods can be used to connect your printer.
Connection methods
Connection type
Speed
Cable length
Other factors
Fast Ethernet
Fast; varies according to network traffic
Long (100m = 328 ft.)
Requires extra equipment (switches)
Gigabit Ethernet (optional accessory)
Very fast; varies according to network traffic
Long (100m = 328 ft.)
Requires extra equipment (switches)
Jetdirect print server (optional accessory)
Moderate; varies according to network traffic
Long (100m = 328 ft.)
Requires extra equipment (switches)
Useful for wireless or AppleTalk connection, and for Novell printing
FireWire
Very fast
Short (4.5m = 15 ft.)
USB 2.0 (optional accessory)
Very fast
Short (5m = 16 ft.)
note:
The speed of any network connection depends on all components used in the network, which may include network interface cards, hubs, routers, switches, and cables. If any one of these components is not capable of highspeed operation, you will find that you have a low-speed connection. The speed of your network connection can also be affected by the total amount of traffic from other devices on the network.
note:
The Gigabit Ethernet and USB 2.0 accessories are installed in the same slot in the printer, so they cannot both be installed at the same time. This does not affect the Jetdirect print server accessory, which is installed elsewhere.
note:
There are various possible ways of connecting the printer to a network, but only one of them can be active at a time; with the exception of the Jetdirect print server, which can be active at the same time as one other network connection.

Installing the printer driver and connecting the printer to a Windows network

In order to set up a network connection, you must configure the IP address of your printer. There are two cases, depending on the kind of IP address configuration on your network. You need only to follow the steps of the case that applies to your network architecture:
  • Automatic IP address configuration - the printer obtains an IP address automatically
  • Manual IP address configuration - you need to enter an IP address manually

Automatic IP address configuration

In this case, once the network cable is connected and the printer is powered up, it automatically takes an IP address. You need to get this value and perform the following steps to configure the printer in the network:
  1. On the printers front panel, highlight the Printer icon and press the Select key.
  2. Using the Arrow keys, scroll to I/O setup and press the Select key.
  3. Scroll to Fast Ethernet (or Gigabit Ethernet) and press the Select key.
  4. Scroll to Show configuration and press the Select key.
  5. The front panel will display some information, including the printer's IP address. Make a note of the IP address.
    Figure : Show configuration example
  6. Insert the Printer Software Setup for Windows CD into your computer.
  7. Choose the language.
  8. Read the information in the Welcome dialog and click Next.
  9. Read and accept the license agreement.
  10. Choose Connected via the network.
  11. Choose Basic network setup for a PC or server.
  12. Wait while the configuration program looks for printers connected to your network. When the search has finished, a list of printers will be displayed. Identify your printer by its IP address, select it from the list, and click Next.
  13. Wait while the configuration program analyzes the network and the printer. The program will detect the network settings and will suggest the settings to be used when configuring the printer. Normally, it is not necessary to change any of these settings, so click Next.
  14. Choose your printer model and click Next.
  15. Continue following instructions on the screen until the installation is complete.

Manual IP address configuration

In this case, there is no IP address at the moment of starting the installation. The installation process will consist of detecting the printer, configuring its IP address, and installing the driver with these settings. Perform the following steps:
  1. On the printers front panel, highlight the Printer icon and press the Select key.
  2. Using the Arrow keys, scroll to I/O setup and press the Select key.
  3. Scroll to Fast Ethernet (or Gigabit Ethernet) and press the Select key.
  4. Scroll to Show configuration and press the Select key.
  5. The front panel will display some information, including the printer's MAC address. Make a note of the MAC address.
    Figure : Show configuration example
  6. Insert the Printer Software Setup for Windows CD into your computer.
  7. Choose the language.
  8. Read the information in the Welcome dialog and click Next.
  9. Read and accept the license agreement.
  10. Choose Connected via the network.
  11. Choose Basic network setup for a PC or server.
  12. Wait while the configuration program looks for printers connected to your network. When the search has finished, a list of printers will be displayed. Identify your printer by its MAC address, select it from the list, and click Next.
  13. Wait while the configuration program analyzes the network and the printer. As there are no TCP/IP parameters configured, the program will ask you to enter the IP address, the subnet mask, and the gateway. Enter these values according to your network configuration and take care, when choosing the IP address and the subnet mask, that you select values that will not create conflicts with the current network devices. It is recommended that you get these values from your network administrator.
  14. Choose your printer model and click Next.
  15. At the end of the installation, you will have drivers configured to work with your printer and your printer will have a valid IP address. The IP address can be verified by entering the Printer menu, I/O setup, Fast Ethernet (or Gigabit Ethernet), Show configuration.

Installing the printer driver and connnecting the printer to a Macintosh OS X network

You can connect your printer to a network under Mac OS X using the following methods:
  • Rendezvous
  • AppleTalk
  • TCP/IP
    note:
    The Printer Setup Utility was known as the Print Center in versions of Mac OS X earlier than 10.3.

Using Rendezvous

Before you begin, make sure the following are true:
  • The printer is set up and on
  • The Ethernet hub or router is on and functioning properly
  • All computers on the network are on and connected to the network
  • The printer is connected to the network
  • The printer drivers are installed. To install the drivers, insert the drivers CD and follow the instructions on the screen.
To connect your printer using Rendezvous:
  1. On the printers front panel, highlight the Printer icon and press the Select key.
  2. Using the Arrow keys, scroll to I/O setup and press the Select key.
  3. Scroll to Fast Ethernet (or Gigabit Ethernet) and press the Select key.
  4. Scroll to Show configuration and press the Select key.
    Note the mDNS service name of the printer, as shown on the front panel. It may be needed later on.
  5. Open the Printer Setup Utility by selecting the Finder icon on the desktop. Click the Applications icon in the top right corner of the Finder window, then select Utilities from the list. Select Printer Setup Utility from the Utilities list.
  6. Click the Add button. The Add Printer dialog is displayed.
  7. Select Rendezvous from the popup menu.
  8. Click on the name of the printer. If you cannot identify the printer by its name, use the mDNS Service Name that you noted earlier.
  9. The connection is configured automatically, and the printer is now available on the network.

Using AppleTalk

note:
AppleTalk is supported only with the optional Jetdirect print server.
Before you begin, make sure the following are true:
  • The printer is set up and on
  • The Ethernet hub or router is on and functioning properly
  • All computers on the network are on and connected to the network
  • The printer is connected to the network
  • The printer drivers are installed. To install the drivers, insert the drivers CD and follow the instructions on the screen
To connect your printer using AppleTalk:
  1. On the printers front panel, highlight the Printer icon and press the Select key.
  2. Using the Arrow keys, scroll to I/O setup and press the Select key.
  3. Scroll to Jetdirect EIO and press the Select key.
  4. Scroll to Show configuration and press the Select key.
    The front panel will display some information, including the printer's Appletalk name. Make a note of the Appletalk name.
  5. Make sure that the AppleTalk protocol is active by double-clicking the System preference icon on the Dock menu bar and selecting Network. Select Built-in Ethernet as well as AppleTalk from the Show menu to confirm that AppleTalk is active.
  6. Open the Printer Setup Utility by selecting the Finder icon on your desktop. Click the Applications icon in the top right corner of the Finder window, then select Utilities from the list. Select Printer Setup Utility from the Utilities list.
  7. In the Printer List, click the Add button to add a printer. The Add Printer List dialog box is displayed.
  8. Select AppleTalk from the pop-up menu. Select the Appletalk zone.
  9. Click the Create button, and select the printer from the list. You may need the AppleTalk name that you noted in step 2.
  10. Click the Add button and close the Printer Setup Utility.

Using TCP/IP

Before you begin, make sure the following are true:
  • The printer is set up and on
  • The Ethernet hub or router is on and functioning properly
  • All computers on the network are on and connected to the network
  • The printer is connected to the network
  • The printer drivers are installed. To install the drivers, insert the drivers CD and follow the instructions on the screen
To connect your printer using TCP/IP:
  1. On the printers front panel, highlight the Printer icon and press the Select key.
  2. Using the Arrow keys, scroll to I/O setup and press the Select key.
  3. Scroll to Fast Ethernet (or Gigabit Ethernet) and press the Select key.
  4. Scroll to Show configuration and press the Select key.
    The front panel will display some information, including the printer's IP address. Make a note of the IP address.
  5. Open the Printer Setup Utility by selecting the Finder icon on your desktop. Click the Applications icon in the top right corner of the Finder window, then select Utilities from the list. Select Printer Setup Utility from the Utilities list.
  6. Click the Add button. The Add Printer List dialog box is displayed.
  7. Select IP Printing from the popup menu.
  8. Type the printer's IP address (which was noted in step 2) into the Printer Address field.
  9. Select the HP Designjet 4000 PS3 PostScript Printer Description (PPD) file.
  10. In the Printer Model field, select HP and then HP Designjet 4000ps.
  11. Click the Add button. Close the Printer Setup Utility.

Connecting the printer directly to a Windows computer

You can connect your printer directly to a computer without going through a network, by using the printer's built-in FireWire socket (supported under Windows 2000, XP, and 2003 Server) or the optional USB 2.0 socket (supported under Windows 98 SE, Me, 2000, XP, and 2003 Server).
note:
Do not connect the computer to the printer yet. The printer driver software must be installed on the computer before connecting the printer to the computer, as follows.
  1. Insert the Printer Software Setup for Windows CD into the CD drive. If the CD does not autorun, run the SETUP.EXE program in the root folder of the CD.
  2. Follow the instructions that appear on the screen.
  3. When asked how the printer is connected, choose Connected directly to this computer.
  4. Choose the connection method and click Next.
  5. Choose the printer model and click Next.
  6. When prompted to do so, connect the computer to the printer, using a FireWire or USB cable. Ensure that the printer is turned on. When the printer software has detected the printer, the installation process will be completed automatically.

Connecting the printer directly to a Macintosh OS X computer

You can connect your printer directly to a computer without going through a network, by using the printer's built-in FireWire socket or the optional USB 2.0 socket.
  1. Make sure the printer is powered off.
  2. Insert the Software Setup CD into the CD drive.
  3. In Finder, navigate to the CD.
  4. Double-click on OS X HP DJ 4000ps Install to launch the installer.
  5. The installer goes through various steps before reaching the main install dialog box.
  6. Click the Install button.
  7. The printer driver installs and a status bar is displayed. Follow any instructions given by the installer, then quit the installer when the installation is complete.

Connecting with FireWire

  1. Connect the FireWire cable between the printer and the computer.
  2. Power on the printer.
  3. Open the Printer Setup Utility by selecting the Finder icon on the desktop. Click the Applications icon in the top right corner of the Finder window, then select Utilities from the list. Select Printer Setup Utility from the Utilities list.
  4. Click the Add button. The Add Printer dialog is displayed.
  5. Select HP FireWire from the popup menu.
  6. Click the name of the printer.
  7. Click the Add button.

Connecting with USB

  1. Connect the USB cable between the printer and the computer.
  2. Power on the printer.
  3. Open the Printer Setup Utility by selecting the Finder icon on the desktop. Click the Applications icon in the top right corner of the Finder window, then select Utilities from the list. Select Printer Setup Utility from the Utilities list.
  4. The printer icon is automatically added to the list of available printers.
    note:
    Under Mac OS X 10.2 only, the new printer appears as a Generic printer. To correct this, first delete the Generic printer icon. Then click the Add button, select USB from the popup menu in the Add Printer dialog, select the name of the printer, and click the Add button.

Sharing the printer

note:
Printer sharing between users is supported under Mac OS X 10.2.x and 10.3.
  1. Double-click the System Preferences icon in the Dock menu bar on your desktop.
  2. Enable printer sharing by going to Sharing, Services, Printer Sharing.
  3. From the client computer, the printer will now be displayed in the list of available printers in the Printer Setup Utility.

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