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HP ScanJet Pro 4500 fn1 - Use the scanning software (Windows)

The following topics describe how to use the scanning software.

Work with scan shortcuts

Scan shortcuts provide a fast, efficient way to select the settings for frequently performed scanning tasks.
  • Use HP Scan software to create and modify scan shortcuts.

View scan shortcuts

To view existing scan shortcuts, open HP Scan. Existing scan shortcuts will display in a list to the left.

Create scan shortcuts

To create a scan shortcut, follow these steps:
  1. Open the HP Scan Software.
  2. Click Create New Scan Shortcut.
  3. Enter a name for the new shortcut.
  4. Choose to create the new shortcut from current settings, or a pre-existing shortcut.
  5. Click Create.
  6. Modify the settings for the new scan shortcut. Click More for more settings.
  7. Click to the Save icon next to the name of the new shortcut in the shortcut list to save the modifications to the shortcut, or click the Undo icon to undo modifications.

Modify shortcuts (Windows only)

To modify a scan shortcut, follow these steps:
  1. Open the HP Scan Software.
  2. Select the shortcut to be modified from the list to the left.
  3. Choose settings on the right side of the screen. Click More for more settings.
  4. Click the Save icon to the right of the shortcut name to save changes.

Scan to a picture (Windows)

  1. Load the document into the document feeder or place on flatbed scanner glass.
  2. Open HP Scan Software.
  3. Select Save as JPEG or Email as JPEG, and then click Scan.
    -or-
    Choose any other scan shortcut, change the Item Type to Photo, select a picture file from the File Type drop down list, and then click Scan.

Scan to a PDF (Windows)

  1. Load the document into the document feeder or place on flatbed scanner glass.
  2. Open HP Scan Software.
  3. Select Save as PDF or Email as PDF, and then click Scan.
    -or-
    Choose any other scan shortcut and select PDF from the File Type drop down list, and then click Scan.

Scan text for editing (OCR) (Windows)

The HP scanner software uses optical character recognition (OCR) to convert text on a page to text that can be edited on a computer. The OCR software comes with the HP Scan and ReadIris Pro software. For information about using the OCR software, see scan text for editing in the online Help.

Scan to Email (Windows)

note:
To scan to email, make sure there is an Internet connection.
  1. Load the document into the document feeder or on the flatbed scanner glass according to the indicators.
  2. Open HP Scan Software.
  3. Select Email as PDF or Email as JPEG, and then click Scan.
    -or-
    Choose any other scan shortcut and select Email from the Send To drop down list, and then click Scan.

Send to cloud (Windows)

note:
To scan to the cloud, make sure there is an Internet connection.
  1. Load the document into the document feeder, or place the document on the flatbed scanner glass according to the indicators.
  2. Open HP Scan Software.
  3. Select Send to Cloud, and then select the file destination, such as OneDrive, Google Drive, or DropBox.
  4. Select Create Scan.

Scan long or extra-long documents (Windows)

By default, the scanner automatically detects page size using the Auto Detect Size selection for page lengths less than or equal to 356 mm.
For long or extra-long documents, select Long (8.5 x 34 inches) or Extra Long (8.5 x 122 inches) from the page size drop-down list in the scan shortcut settings.
note:
Only one page at a time can be scanned when using a long or extra-long page setting.
If the scanner is set to scan long or extra-long pages, it will scan one page at a time. Using this setting to scan regular pages will slow down the process and should only be used to scan pages longer than 356 mm.

Detect multi-feeds

The multi-feed detection feature stops the scan process if it senses that multiple pages are fed into the scanner at one time. This feature is enabled by default.
Disabling this feature might be helpful when scanning:
  • Multipart forms (a use that HP does not recommend).
  • Documents which have labels or sticky notes attached to them.
note:
Use the ISIS or WIA user interface to enable multi-feed detection when scanning from non-HP software.

Everyday Scan

The Everyday Scan shortcut allows users to define and save a scan shortcut for their everyday needs. The following Scan Shortcut Settings are customizable when the Everyday Scan shortcut is selected:
  • Item Type
  • Page Sides
  • Page Size
  • Color Mode
  • Destination/File Type

Filter out color from a document (color dropout) (Windows)

You can filter out a color channel (red, green, or blue) or up to three individual colors. For specific colors, the sensitivity setting controls how closely a scanned color must approximate the specified color.
Removing colors from the scan might reduce the scan file size and improve optical character recognition (OCR) results.
To select colors to eliminate from a scan in an HP Smart Document Scan Software profile, follow these steps:
  1. Open the HP Scan Software.
  2. Scan a sample page, which has the colors to be dropped, into the viewer.
  3. Click the More button, and then click the Image tab and select the Color Dropout feature.
  4. Enable a color to drop and select the color from the preview using the eyedropper tool. Be sure to save the colors.
Only the color dropout options available for your scanner are selectable.
For information about the color dropout settings, see the online help for the scanning software that you are using.

Automatically detect page size (Windows)

The HP Scan Software is capable of automatically detecting page size using the Auto Detect Size option. When the Auto Detect Size option is used, the scanned image is cropped to the size of the detected page and straighten any skewed content.

Automatically detect color (Windows)

Use this feature to reduce the size of the scanned file by only saving pages that contain color as color scans, and saving all other pages as black and white.
To automatically detect color in a scanned image, follow these steps:
  1. Open the HP Scan Software.
  2. Select a scan shortcut.
  3. Click on the Color Mode drop down box, and then select Auto Detect Color.
  4. To adjust the Auto Detect Color sensitivity and output mode settings, click More, select Image, and then click the Auto Detect Color drop down box.
note:
For information about the automatic color detection settings, see the online help for the scanning software that you are using.
Use the ISIS or WIA user interface to automatically detect color when scanning from non-HP scanning software.

Scan using text-enhanced black and white mode (Windows)

Use this feature to enhance the scanned image when scanning black and white text. To use this feature, complete the following steps:
  1. Open the HP Scan Software.
  2. Select a scan shortcut.
  3. Click More, select the Image tab, and then select Threshold.
  4. Select Enhance Content, and then click OK.

Automatically straighten scanned images (Windows)

Windows: Use the Auto-Straighten feature to straighten content that is skewed relative to the page dimensions in the source document. Use the Auto Detect Size feature to deskew page images that might have become skewed during the scanning process.
  1. Open the HP Scan Software.
  2. Select a scan shortcut.
  3. Click More, select the Document tab, and then select Straighten Content.

Scan by using other scan software (Windows)

The following third-party applications are also supported by the HP ScanJet Pro 4500 fn1 network scanner:
  • Readiris Pro–OCR application.
  • Cardiris–Business card application.
  • PaperPort–Personal document management application.
  • Third party applications that support TWAIN, ISIS, and WIA.

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