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Configure a network folder

In the printer's Embedded Web Server, click the Settings tab and Network folder.

See Embedded Web Server.

On the Network folders page, click Plus iconat the top of the page, and fill in the various fields:

  • Display name: Name displayed in the front panel when you are choosing the file's scan destination/printing origin (depending of the functionality use).

  • Network path: Should contain the network name of the remote computer and must start with // followed by the path.

  • Protocol: SMB

  • Functionality Use: Choose between Print only, Scan only, Print and Scan or None.

  • Default Network destination: Enable this option to configure this folder as the default destination for files.

  • Browse Network folder Structure: Enable to browse through the structure of folders.

  • Authentication requirements: Enter the login username and password for the printer to access documents and images in the network folder. The username and password are stored and encrypted in the printer's memory. There are 3 options:

    • None: Use this setting for an unprotected folder on the network (no credentials required).

    • Automatic login using following credentials: Enter username and password only once during configuration and later use the folder in the front panel without entering credentials.

    • Prompt for credentials when needed: Enter username and password in the front panel every time you use it.

    Note:

    User password should contain the password of the user. Domain should contain the name of the domain in which the user name exists. If the user does not belong to any domain, leave this field empty.

  • Security Pin Option: Create a 4-digit security PIN to prevent unauthorized people from accessing documents and images in this network folder.

For a network folder, enter the remote computer's name or IP address, the shared folder's, and the username and password of the user already created on the remote computer. Leave the user domain field empty unless the user is a member of a Windows domain. If the user is only a local user of the remote computer, leave the field empty. You can use the name (instead of the IP address) in the server name field, only if the shared folder is on a Windows computer in the same local network.

Note:

If the product has already been configured for scanning to network/printing from networks and you now want to use a different shared folder, click Modify icon.

You can check that the shared folder remains accessible by clicking Verify in the Embedded Web Server at any time. A correctly configured shared folder can become inaccessible if the user's password is changed, or if the shared folder is moved or deleted.

Example: Create a network folder under Windows

The following steps provide the complete procedure for this topic.

  1. Create a new user account on the remote computer. You can use an existing user account for this purpose, but it is not recommended.

  2. Create a new folder on the remote computer, unless you want to use an existing folder.

  3. Right-click the folder and click Properties.

  4. In the Sharing tab, click the Advanced Sharing button.

  5. Ensure that the user has the correct permission settings depending of the functionality use of the network folder. If you configured a scan-to-folder, you need to ensure full read/write control over the shared folder so that the user(s) can add files to folder. To do this, click Permissions and grant Full Control to the user (or to any suitable group that includes that user). If the user(s) is going to use the folder to print documents, a read-only permission is enough.

  6. For scanner users, If there is a Security tab in the Properties window for your folder, then you must also grant the same user Full Control over the folder in the Security tab. Only some file systems such as NTFS require this.

Example: Create a network folder under Mac OS

The following steps provide the complete procedure for this topic.

  1. Create a new user account for the User on the remote computer. You can use an existing user account for this purpose, but it is not recommended.

  2. Create or choose a folder on the remote computer. By default, Mac OS users have a Public folder that can easily be used for this purpose.

  3. Open the System Preferences application and click the Sharing icon.

  4. Depending of the functionality of the folder, make sure the user has the right permissions. For scanning purposes, Read & Write is needed to access the folder.

  5. Click Options.

  6. Check the Share files and folder using the SMB box, and make sure that the scanner user is checked in the On column.

  7. Click Done. You can now see file sharing enabled and Windows sharing on.

  8. You must configure the printer to send scans to the folder.