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HP LaserJet Pro MFP - Set up Scan to SharePoint

Follow these steps to set up the Scan to SharePoint feature in the HP Embedded Web Server (EWS) so you can scan a document from the printer and save the scanned file directly to a SharePoint site.

Note:

Scan to SharePoint is not supported with SharePoint 365.

You can also use the HP Smart app to scan documents and photos from the printer, capture items with the computer camera, or use the scan tools with files saved on the computer. By using HP Smart and pairing your printer with your HP account, you can access advanced scanning features, such as scanning to cloud locations.

For information about setting up and using scan features with HP Smart, go to hpsmart.com.

Step one: Access the HP Embedded Web Server (EWS) from a web browser

Follow these steps to obtain the printer's IP address and then use it to access the Embedded Web Server (EWS) from a web browser.

Note:

Your printer must be connected to an IP-based network before you can access the EWS.

  1. Obtain the printer's IP address.

    From the Home screen on the printer control panel, touch the Wireless icon , or the Ethernet icon , to view the printer's IP address or host name.

  2. Open the Embedded Web Server.

    1. On your computer, open a Web browser, and in the address bar, type the IP address or host name exactly as it displayed on the printer control panel.

      Example of an IP address in the browser address bar

      Example of an IP address in the browser address bar
    2. Press Enter on the computer keyboard.

      Note:

      If the browser displays a message indicating that accessing the website might not be safe, select the option to continue to the website. Accessing the website will not harm the computer.

      The EWS opens.

(Optional) Use a PIN to access printer settings

After the Embedded web server (EWS) opens, you might be prompted to enter a PIN to access the printer settings.

Note:

The factory-set PIN or default PIN can only be changed by an administrator.

Follow these steps to access the printer settings using the factory default PIN:

  1. Open the cartridge door of the printer to obtain the default PIN.

    1. Press the front door release button to open the cartridge door.

    2. Locate the label inside the cartridge door to view the factory default credentials.

      The factory default credentials includes a "Username" and "PIN".

    Location of the default PIN inside the cartridge door

    Location of the default PIN inside the cartridge door
  2. Make sure to note the PIN on the label inside the cartridge door.

  3. Close the cartridge door.

  4. Print a Printer Status Report to verify whether the PIN number is changed.

    1. On the Log In with PIN screen in the Embedded Web Server (EWS), click Print report to get PIN located under the Submit and Cancel buttons.

      The printer prints a Printer Status Report.

    2. On the Printer Status Report page in the Connectivity Settings section, locate the Printer PIN.

    3. Check if the Printer PIN lists the default PIN number or Custom user password set.

      Note:

      If the default PIN number is changed, the Printer PIN in the Printer Status Report page will list Custom user password set.

      Printer Status Report: Printer PIN when default PIN changed

      Printer Status Report: Printer PIN when default PIN changed
  5. On the Log In with PIN screen in the EWS, enter the PIN.

    • If the default PIN is not changed, enter the default PIN number.

      Note:

      The default PIN number should be exactly as the PIN on the label located inside the cartridge door or the Printer PIN located on the Printer Status Report.

    • If the default PIN is changed, enter the new password in the PIN text box.

    Log In with PIN

    Log In with PIN
  6. Click Submit.

    After entering the correct PIN, you can configure the printer settings.

    Note:

    If you enter the wrong PIN number three times, your PIN is locked.

    To enter the correct PIN in the EWS after three failed attempts: Close the EWS browser tab, open a new browser tab to access the EWS, and then try to enter the correct PIN number.

Step two: Set up Scan to SharePoint

Use the Embedded Web Server (EWS) interface to set up the Scan to SharePoint feature.

  1. On the EWS Home page, click the Settings tab.

  2. In the left pane, click Control Panel Customization, and then click Quick Sets.

  3. Click the Add icon .

  4. From the Type drop-down list, select Scan to SharePoint, enter a name to display on the control panel for the Quick Sets, and then follow the onscreen instructions to add a Quick Set profile for the SharePoint destination. When finished, click Next.

  5. Follow the onscreen instructions to set up the SharePoint destination, authentication requirements, and scan and file configurations. When finished, click Apply.

    Tip:

    To validate the configuration, click Apply and Test.

    Note:

    You can change the default scan and file settings for future Scan to SharePoint Quick Sets. In the EWS, click the Scan tab, click Scan to SharePoint from the left pane, and then click Default Settings.

Next steps

After you have set up and configured the Scan to SharePoint feature, see the following topic to learn more and get started.

To scan a document directly to a SharePoint site using the control panel, go to HP LaserJet Pro MFP - Scan to SharePoint


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