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HP LaserJet Enterprise MFP, HP PageWide Enterprise MFP, HP ScanJet Enterprise - Additional options when scanning

Additional options when scanning

The following settings are available in the Options list when scanning.
The following list contains the master set of options available for HP LaserJet Enterprise MFP printers. Some options are not available on all printers.
Save As...
Available only with FutureSmart 3 firmware.
Specify the folder and file name for the scanned file.
Load and Save Settings
Available only with FutureSmart 3 firmware.
Load Quick Set: Load scan settings from a saved Quick Set.
Use the HP Embedded Web Server to create and save Quick Sets.
Save Defaults: Save the current settings in the Options list as default settings for future scan jobs.
File Type and Resolution
Save a scanned document as one of several types of files.
The following standard file types are available:
  • PDF: This file type provides the best overall image and text quality. PDF files require Adobe® Acrobat® Reader software for viewing.
  • JPEG: This file type is a good choice for most graphics. Most computers have a browser that can view .JPEG files. This file type produces one file per page.
  • TIFF: This is a standard file type that many graphics programs support. This file type produces one file per page.
  • MTIFF: MTIFF stands for multi-page TIFF. This file type saves multiple scanned pages in a single file.
  • XPS: XPS (XML Paper Specification) creates an XAML file that preserves the original formatting of the document and supports color graphics and embedded fonts.
  • PDF/A: PDF/A is a type of PDF designed for long-term archival of electronic documents. All format information in the document is self-contained.
HP LaserJet Enterprise Flow MFP printers or MFP printers that are connected to a digital send software (DSS) server also support the following OCR file types:
  • Text (OCR): Text (OCR) creates a text file by using optical character recognition (OCR) to scan the original. A text file can be opened in any word processing program. The formatting of the original will not be saved using this option.
  • Unicode Text (OCR): Unicode Text (OCR) is an industry standard used to consistently represent and manipulate text. This file type is useful for internationalization and localization.
  • RTF (OCR): RTF (OCR) creates a rich text format (RTF) file by using optical character recognition (OCR) to scan the original. RTF is an alternative text format that can be opened by most word processing programs. Some of the formatting of the original will be saved using this option.
  • Searchable PDF (OCR): Searchable PDF (OCR) creates a searchable PDF file by using optical character recognition (OCR) to scan the original. When a document is scanned in this way, use Adobe Acrobat® Reader's search tools to search for specific words or phrases within the PDF.
  • Searchable PDF/A (OCR): Searchable PDF/A (OCR) is a type of PDF/A file that includes information about the document structure, which allows content to be searched.
  • HTML (OCR): HTML (OCR) creates a Hypertext Markup Language (HTML) file containing the contents of the original document. HTML is used to display files on Web sites.
  • CSV (OCR): CSV (OCR) is common text file format that contains comma-separated values. This type of file can be opened by most word processing, spreadsheet, or database programs.
MFP printers that are connected to a DSS server also support the following OCR file types for digital send jobs:
  • XML (OCR)
  • Searchable XPS (OCR)
Output Quality
Available only with FutureSmart 3 firmware.
Specify the output quality of scanned images, which affects the file size of the resulting file.
Original Sides
Specify whether the original document is printed on one side or both sides.
For color printers only.
Specify whether the scanned image will be in color, black and gray, or black only.
Scan Mode
This feature is not available for all firmware versions. You might need to update the printer firmware to use this feature.
Standard Document: Scan a page or stack of pages through the document feeder, or individually on the flatbed glass.
Book Mode: Scan an open book and output each page of the book onto different pages.
2-sided ID Copy: Scan each side of an identification card on the flatbed glass and output them onto one page. After scanning the first side, the printer prompts to place the second side in the correct position on the glass.
Specify the resolution of scanned images. Select a higher resolution to increase the clarity of the image. However, as the resolution increases, the file size also increases.
Image Shift
Available only with FutureSmart firmware version 4.7 and newer
Move the image to the desired position on the paper, such as center, top left, etc.
This feature is useful for shifting the image away from punched holes, staples, folds, or binding edges.
Original Size
Specify the paper size for the original document.
Content Orientation
Specify whether the original document is printed in Portrait or Landscape orientation.
Image Adjustment
Sharpness: Clarify or soften the image. For example, increasing the sharpness could make text appear crisper, but decreasing it could make photos appear smoother.
Darkness: Increase or decrease the amount of white and black used in colors in scanned images.
Contrast: Increase or decrease the difference between the lightest and the darkest color on the page.
Background Cleanup: Remove faint colors from the background of scanned images. For example, if the original document is printed on colored paper, use this feature to lighten the background without affecting the darkness of the image.
Automatic Tone: Available for Flow printers only. For original documents that have at least 100 characters of text on the page, the printer can detect which edge is the top of the page, and it orients the scanned images appropriately. If some of the pages are upside-down in relation to the other pages, the resulting scanned image has all pages right-side-up. If some of the pages have a landscape orientation, the printer rotates the image so that the top of the page is at the top of the image.
Optimize Text/Picture
Optimize the job for the type of image being scanned: text, graphics, or photos.
Erase Edges
Remove blemishes, such as dark borders or staple marks, by cleaning the edges of the scanned image.
Cropping Options
Crop to original size: Crop the image to match the paper size of the original document.
Crop to content: Crop the image to the size of the detectable content in the original document.
Automatically Straighten
Automatically straighten a scanned image.
Blank Page Suppression
Exclude blank pages in the original document from scanned images. This feature is useful for scanning pages printed on both sides to eliminate blank pages in the resulting scanned document.
Multi-feed Detection
Enable or disable multi-feed detection. When enabled, scanning stops when the printer detects more than one page at a time being fed in the document feeder. When disabled, scanning continues when a multi-feed is detected, to allow scanning pages that are stuck together, originals with self-adhesive notes on them, or thick paper.
Create Multiple Files
Divide a larger scan job into several smaller output files.
Select whether to send notifications of the status of scan jobs. The printer can print the notification, or it can send the notification in an email.
Signing and Encryption
This feature is supported for scan to email only.
Sign: Send an email with a digital signature.
Encrypt: Send an email as an encrypted file.