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HP LaserJet Enterprise MFP, HP OfficeJet Enterprise MFP, HP PageWide Enterprise MFP - Scan to Email

Introduction

The printer has a feature that enables it to scan a document and send it directly to one or more email addresses. The scanned file is sent to the email address as an attachment in an email message.

In order to use the Scan to Email feature, the printer must be connected to a network and the Scan to Email feature must be configured. For instructions on configuring the feature, refer to the following document:

HP LaserJet Enterprise MFP, HP PageWide Enterprise MFP, HP OfficeJet Enterprise MFP, HP ScanJet Enterprise - Set up Scan to Email

note:
The steps vary according to the type of control panel.

Figure : FutureSmart 3 control panel

Figure : FutureSmart 4 control panel

FutureSmart 3

If you are unable to view the video above, or to view the video in a different size, click here to play the video on YouTube.

Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
From the Home screen on the printer control panel, select the E-mail button.

note:
If prompted, type your user name and password.
Select the To field to open a keyboard.

note:
If you are signed in to the printer, your user name or other default information might appear in the From field. If so, you might not be able to change it.
Specify the recipients using one of these methods:

Enter addresses manually
1. Enter the address in the To field. To send to multiple addresses, separate the addresses with a semicolon, or select the Enter button on the touchscreen keyboard after typing each address.
Enter addresses from the Contacts list
1. Select the Address Book button that is next to the To: field to open the Address Book screen.
2. From the drop-down list, select the address book view that you want to use.
3. Select a name from the list of contacts, and then select the Right arrow button to add the name to the recipients list. Repeat this step for each recipient, and then select the OK button.
Complete the Subject and File Name fields by selecting the field and using the touchscreen keyboard to enter information. Select the OK button when you have completed the fields.
To configure settings for the document, select the More Options button.

For example:
1. Select File Type and Resolution to specify the type of file to create, the resolution, and the output quality.
2. If the original document is printed on both sides, select Original Sides, and then select 2-Sided.
Select the Preview button to preview the document.
Select the Start button to send.

note:
The printer might prompt you to add the email address to the address book or the contact list.

FutureSmart 4

If you are unable to view the video above, or to view the video in a different size, click here to play the video on YouTube.

Place the document face-down on the scanner glass, or place it face-up in the document feeder and adjust the paper guides to fit the size of the document.
From the Home screen on the printer control panel, select Scan, and then select Scan to Email.

Figure : Scan icon

note:
If prompted, type your user name and password.
Touch the To field to open a keyboard.

note:
If you are signed in to the printer, your user name or other default information might appear in the From field. If so, you might not be able to change it.
Specify the recipients using one of these methods:

Enter addresses manually
1. Enter the address in the To field. To send to multiple addresses, separate the addresses with a semicolon, or select the Enter button on the touchscreen keyboard after typing each address.
Enter addresses from the Contacts list
1. Select the Contacts button that is next to the To field to open the Contacts screen.
2. Select the appropriate contact list.
3. Select a name or names from the list of contacts to add the name to the recipients list, and then select Add.
Complete the Subject, File Name, and Message fields by touching the field and using the touchscreen keyboard to enter information. Select the OK button whenever you need to close the keyboard.
To load a Quick Set, select Load, select the Quick Set, and then select Load under the Quick Sets list.

note:
Quick Sets are predefined settings for various types of output, such as Text, Photograph, and High Quality. You can select a Quick Set to view the description.
To configure settings, such as File Type and Resolution, Original Sides, and Content Orientation, select Options in the lower left corner, and then select the settings from the Options menus. Select Done if prompted.

Optional Preview: Touch the right pane of the screen to preview the document. You can use the Expand and Collapse buttons on the left side of the preview pane to expand and collapse the preview screen.

Expand and collapse buttons
Expand button	Collapse button

Use the buttons on the right of the screen to adjust the preview options and to rearrange, rotate, insert, or remove pages.

Buttons for adjusting the scan preview
Button	Description
	Toggle between the two-page view and the thumbnail view. More options are available in the thumbnail view than in the two-page view.
	Zoom in or out on the selected page. note: Select only one page at a time to use these buttons.
	Rotate the page 180 degrees. note: This button is available only in the thumbnail view.
	Delete the selected pages. note: This button is available only in the thumbnail view.
	Rearrange the pages within the document. Select one or more pages and move them to the left or right. note: These buttons are available only in the thumbnail view.
	Add a page to the document. The printer prompts you to scan additional pages.
	Clear the changes made in the preview and start over.