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HP ScanJet Pro 4500 fn1 - Set up the Scan to Network Folder feature

The following steps describe how to set up the Scan to Network Folder feature.
Step one: Check the network connection and gather SMTP information
To set up the Scan to Network Folder feature, the scanner must have an active network connection to the same network as the computer that will run the setup process.
Gather the following information before beginning the configuration process:
  • SMTP server (e.g., smtp.mycompany.com)
      note:
    If you do not know the SMTP server name, SMTP port number, or authentication information, contact the email/Internet service provider or system administrator for the information. SMTP server names and port names are typically easy to find by doing an Internet search. For example, use terms like "gmail smtp server name" or "yahoo smtp server name" to search.
  • SMTP port number
  • SMTP server authentication requirements for outgoing email messages, including the user name and password used for authentication, if applicable.
      note:
    Consult your email service provider's documentation for information on digital sending limits for your email account. Some providers may temporarily lock your account if you exceed your sending limit.
Step two: Access the HP Embedded Web Server (EWS)
  1. From the Home screen on the scanner control panel, touch the Network button, and then select Wireless or Wired (LAN) to display the IP address or host name.
  2. Open a web browser, and in the address line, type the IP address or host name exactly as it displays on the scanner control panel. Press the Enter key on the computer keyboard. The EWS opens.
    Figure : Example of an IP address in a browser window
      note:
    If the web browser displays a message indicating that accessing the website might not be safe, select the option to continue to the website. Accessing this website will not harm the computer.
Step three: Set up the network folder
  1. In the HP EWS, click the Scan tab.
  2. On the left navigation pane, click the Network Folder Setup link.
  3. On the Network Folder Setup page, click the New button.
  4. In the Network Folder Information area, complete the following fields:
    1. In the Display Name field, enter the name to display for the folder.
    2. In the Network Path field, enter the network path to the folder.
    3. In the Username field, enter the user name needed to access the folder on the network.
    4. In the Password field, enter the password needed to access the folder on the network.
  5. Review all the information, and then click one of the following options:
    • Save and Test: Select this option to save the information and test the connection.
    • Save Only: Select this option to save the information without testing the connection.
    • Cancel: Select this option to quit the configuration without saving.
Step four: Configure the Scan to Network Folder settings
  1. In the left navigation pane, click Scan Settings to configure the default scan to network folder options.
  2. Under the Scan Setting heading, select the Enable Scan to Network Folder Settings check box.
  3. In the Default Settings for Scan to Network Folder area, complete the following fields:
    1. In the File Name Prefix field, enter a file name prefix (e.g., MyScan).
    2. From the File Type drop-down, select the default file format scanned files.
    3. From the Resolution drop-down, select the default scan resolution for scanned files.
        note:
      Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.
    4. In the Color drop-down, select whether scanned files will be in black and white or in color.
    5. From the De-skew drop-down, select On or Off to enable or disable image skew correction.
    6. From the Delete Blank Page drop-down, select On or Off to indicate whether blank pages should be removed from the scanned output.
    7. From the Misfeed Detection drop-down, select On or Off to enable or disable the detection of multiple pages fed simultaneously into the document feeder.
    8. From the Combine Documents drop-down, select On or Off to indicate whether multiple documents should be combined into one scanned output file.
  4. Click Apply at the bottom of the screen.

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