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HP Printers - Printing Documents (Windows)

This document is for HP printers and computers with Windows.

Print documents from a Windows computer and change any related print job settings.

Printing a document

Open the print window to change print job settings for best results.

Before printing, edit the document to adjust text font and size, choose layout options, and to change any other appearance settings.
In the app you created the document in, click File or the menu icon (WordPad), then click Print to open general print settings.
To access more layout, quality, and advanced print settings, click Printer Properties, Properties, or Preferences.

The Document Properties or Printing Preferences window opens.

Figure : Example of a Document Properties window with settings tabs and the Advanced settings button

Change the following layout and paper settings for your print job. Menu names and available settings vary by printer.

note:
If the Document Properties window has a Printing Shortcut tab, select one of the document print job shortcuts that has essential settings already selected for you.

Setting	Location
Portrait or landscape orientation Select Portrait for vertical prints or Landscape for horizontal prints.	Orientation menu on the Layout, Finishing, or Features tab
Paper tray or source Select the tray you loaded the paper into, if your printer has more than one tray.	Source or Paper source menu on the Paper/Quality or Features tab
Paper type Set the paper type you are using, such as plain, brochure, or other specialty types, so the printer properly prints on the paper.	Type, Paper Type, or Media menu on the Paper/Quality or Features tab
Paper size Select the paper size you loaded in the printer, such as letter or legal paper.	Size or Paper Size menu in Advanced Options or on the Features tab Some newer printers support more paper options. Go to Creating Custom Paper Sizes for more information.
Print on both sides of the page (duplexing) Depending on the printer model, you can automatically print on both sides of the paper, or set up the print job to manually flip the pages.	Print on Both Sides menu on the Layout, Finishing, or Features tab The Printing Shortcut tab might include shortcuts to print on both sides Go to Printing on Both Sides of the Paper (Windows) for detailed steps on how to load and flip the paper for your printer type.

Change the following quality and color settings for best printing results. Menu names and available settings vary by printer.

Setting	Location
Quality: Measured in print resolution dots per inch (DPI). Higher DPI produces clearer and more detailed prints, but slows print speed and may use more ink. See printer specifications for print speeds (measured in pages-per-minute). Draft: Lowest DPI typically used when ink cartridge levels are low or when high quality prints are not needed Normal: Default quality setting suitable for most print jobs Best: Better DPI than Normal Max DPI: Highest DPI setting available	Quality Settings or Media menu on the Paper/Quality tab Print in Max DPI or Output Quality menus are available in Advanced Options, depending on the printer
Printing in color or black and white: The following settings might be available, depending on the printer model: Color: Uses all cartridges to print documents with color text or images Black & White, Black Ink Only, or Monochrome: Printer uses the black ink cartridge only; suitable for normal or lower quality black and white prints Grayscale: Printer uses ink from all cartridges to produce a wider range of black and grey tones; suitable for high quality black and white prints	There are several places to select color and black and white settings, depending on the printer model: Select Color or Black & White on the Paper/Quality tab On the Color tab, Features tab, or in Advanced Options, click the menu next to Print in Grayscale and select Off for color prints, High Quality Grayscale, or Black Ink Only

Click OK, then click Print.

Frequently asked questions

Read frequently asked questions about printing documents with a Windows computer.

How do I save print settings as a new shortcut or as the defaults for future print jobs?

Create a new custom shortcut in the Document Properties or set print job defaults in the HP driver.

To create a custom shortcut (if the Printing Shortcut tab is available), click one of the print job shortcuts, change any of the settings, click User Specified Print Settings, then click Save as.

To set default settings for all print jobs, continue with these steps.

Search Windows for 'printers', then click Devices and Printers in the search results.
Right-click the icon for your printer, then click Printer Properties.
Click the Advanced tab, then click Printing Defaults.
Change any settings you want as defaults, then click OK.

Why are the letters too small when printing documents or web pages?

If printouts are too small or the letters are hard to read, change the font size settings in the application or web browser you are printing from to resolve the issue.

Small font in Word or WordPad documents

Use the font size menu to increase the font size in Microsoft word processing apps.

Open the document, then press the Ctrl + A keys to select all the text in the document.
Select a larger font size from the font settings menus.

Figure : Example of the font type and size menus in Windows document applications

Small font or printout size printing web pages

Read the steps for your web browser to print web pages in a satisfactory size.

note:
Not all websites support size changes through web browser settings. If these settings do not change output size, copy and paste the web page into a document application such as Word or WordPad to adjust the printout size.

Internet Explorer

Change text size: In the browser menu bar, click Page, click Text size, then select a larger font size option in the menu.
Change the page size: In the Print > Page setup window, remove the check from Enable Shrink-to-Fit setting. Additionally, a range of printout sizes are available in the Print > Print preview window.

Chrome

Change text size: Click the Settings icon , click Show advanced settings, then select a larger font size in the Web content section.
Change the page size: Click the Settings icon, then click the + in the Zoom setting to make the page larger.

Microsoft Edge

Click the Settings icon

, click Print, then select a larger printout size in the Scale setting.

Firefox

Change text size: Click the Settings icon , click Options, click Content, then select a larger font size in the Fonts & Colors section.
Change the page size: In the Print > Page setup window, remove the check from Shrink-to-fit Page Width setting. Additionally, use the Scale drop down menu in the Print window to select a larger printout size.

Small printouts from Adobe PDF Reader

In the Print window, click Size in the Paper Size & Handling section, then select Actual Size or choose a larger size in the Custom Scale box.

How do I get the HP print driver and software?

If you cannot find all the available print settings, you might not have the full feature HP driver installed on the computer. Download the latest driver from the HP Software and Driver Downloads page.

Turn on the printer.
If your printer is connected to the computer with a USB cable, disconnect the cable from the printer. The software installation prompts you to connect the cable if needed.
Go to HP Customer Support - Software and Driver Downloads.
If a Let's identify your product to get started page displays, click Printer, type your printer model number, and then click Submit.

The software results page for your printer displays with the default operating system selected.
If you need to change the operating system, click Change, select your version, and then click Change.
Under the Driver heading, click Download.
During the installation, select the Typical or Recommended type of installation when prompted by the software installer.

How do I print documents from my phone or tablet?

Most HP printers connected to your local wireless network support printing from a mobile device that is connected to the same network. Go to one of the following documents for steps and requirements to print with HP apps or built-in print features.

Printing from Apple iPad, iPhone, iPod touch

Printing from Android Smartphones or Tablets

Printing with the HP ePrint App (Android, Amazon Fire)

Print and Scan from the HP Smart App (Android, Apple iOS)