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HP Digital Sender 9100C - How to Use the Send to Fax Functionality

Introduction
If you see a function key labeled FAX on the main screen, you may send documents to fax destinations directly from the digital sender. You may select fax destinations in one or both of the following ways:
  • Type fax numbers manually.
  • Begin typing the name for a fax destination stored in the Public Fax address book. As you type, the digital sender completes the name.
If you are a registered user, you may also request e-mail notification of the fax transmission. (This feature only works if your company’s LAN fax program supports notification and the administrator has enabled it.)
  note:
If a LAN fax program is not installed on your network, but you have a fax program on your computer, send the document to the Circulate program. Then, you may send the fax from there. (This assumes that the fax program is compatible with the Circulate program.)
Also send to the Circulate program if you want to add text notes to a scanned document before PC faxing it.
To Fax documents
  note:
At any time before pressing GO to send the document, you can press CANCEL or BACK to return to the main screen without saving any settings.
  1. Log in (if prompted) and press FAX.
  2. To enter a fax number in the FAX field:
    • Type the fax number.
    • Type the name of a fax destination stored in the Public Fax address book. As you type, the digital sender completes the name.
  3. Press ENTER. The fax number or destination you chose appears in the window below the FAX field.
  4. Repeat Steps 2 and 3 until all the fax numbers you want are listed in the window below the FAX field. (You can add a maximum of 64 destinations.) Use the Scroll Arrow Up and Scroll Arrow Down keys to view the list.
      note:
    To remove a fax destination from the list, press ENTER to enter the list field, select the fax destination using the Scroll Arrow Up and Scroll Arrow Down keys, and press Back.
  5. If you are a registered user and want to receive an e-mail notification of the fax transmission, press ENTER until you enter the Notify field and type your user name (if it is not already entered).
  6. The current Quality setting is shown in the upper-right corner of the display.
  7. Press GO to begin sending the document.
    • If you sent a single-sided document using the ADF, the process is finished.
    • If you sent a double-sided document using the ADF, wait for the first side to finish. Then, reload the document with the second side facing up, last page on top, and press GO again.
    • If you used the glass, remove the page when it is finished. Then, place the next page face down on the glass and press GO. After the last page, press Send.
If fax destinations are busy, the numbers are retried as many times as are specified by the LAN fax program.
  note:
Your company’s LAN fax server, not the digital sender, is what validates the fax numbers you are sending to. The digital sender does not notify you if you sent to an invalid address, but the activity log does.

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