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HP Network Scanjet 5 Scanner - How to Use the Control Panel

Using the scanner's control panel
Use the scanner's control panel to identify yourself to the scanner, if you have a private destination list you want to use, and to select destinations for a scanned document.
Figure : The scanner's control panel
(A) Display
Displays user and destination lists, and status and error messages.
(B) Soft keys
Press to perform the function displayed above the key.
(C) Single/double-
sided key
Press to select single or double-sided original (indicated by the light next to the icon).
(D) Select key
Press to select a user name or a destination.
(E) Scroll arrows
Press to move up and down in the user and destination lists.
(F) Go key
Press to scan the document.
(G) Abort key
Press to stop the scanning and return to the main display screen.
(H) Keypad
Use to type your name, password, destinations, and fax numbers.
(I) Enter key
Press to send information to the scanner.
(J) Backspace key
Press to move the selection block to the left.
Scanner users
Two groups of users can scan and distribute documents with the HP Network Scanjet 5 scanner:
  • Registered users, who have been added to the public destination list by the network administrator and who have the HP Network Scanjet 5 Utility installed on their local computers.
    • Registered users can create private destination lists by copying destinations from the public destination list and creating their own destinations.
    • From the scanner control panel, registered users can access both their private destination list and the public destination list to build a temporary destination list to distribute the document they are currently scanning.
  • General users, who have not been added to the public destination list and who do not have the HP Network Scanjet 5 Utility installed on their local computers.
    • From the scanner control panel, general users can access the public destination list to build a temporary destination list for the document they are currently scanning, and they can scan to a printer. (The network administrator has the option of preventing general users from using the scanner.)
        note:
      Information the general users need to operate the scanner is included in the Quick Reference card. This document addresses the registered user.
Document destinations
Scanned documents are sent to the destinations you select at the scanner control panel using public and private destination lists. When you send a scanned document, it can arrive at one or more of the following destinations:
  • The application you have designated as your inbox in the HP Network Scanjet 5 Utility. From the inbox, it can be further distributed to other users via e-mail, imported as a graphic into other applications or read into word processing applications, using the OCR feature.
  • The inbox of another registered user or multiple registered users.
  • A fax machine.
If you have the PaperPort (TM) software installed on your computer or on your network, you can send a scanned document directly to the application you have designated in your automatic workflow in the HP Network Scanjet 5 Utility. In addition, at the scanner control panel you can select the printer to which to copy a scanned document.
Receiving scanned documents at your desktop
Use the HP Network Scanjet 5 Utility to identify an application installed on your computer as an inbox. An inbox is a container where all the documents sent to your computer from the HP Network Scanjet 5 scanner are collected. An inbox can be a thumbnail desktop, a file system directory, or a printer.
After a scanned document arrives at your computer, you can use a program such as the PaperPort software to organize and store your documents or annotate them before sending them to another computer program or distributing them to other people.
Recipients of your scanned documents
If you scan documents to other registered users, they will receive them in the inbox they have designated through the HP Network Scanjet 5 Utility. If you send a scanned document to a non-registered user, as an e-mail attachment for example, you should make sure they have a means of viewing the document, which will arrive as a .MAX file. You can attach a copy of the PaperPort Viewer software for this purpose if necessary.
Alternatively, you can export the scanned document into another file format that the recipient can view, such as .TIF or .BMP.

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