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HP Network Scanjet 4Si Scanner - How to Use the Utility

What is the HP Network Scanjet 4Si utility?
The HP Network Scanjet 4Si Utility is a tool used to monitor networked scanner and customize settings based on the items you scan most frequently. Using this utility, one can create their own custom settings by selecting resolution, scaling, contrast, and other variables to get the best quality product from whatever you are scanning.
  • Monitor the networked scanner's status
  • Lock or unlock the workarea
  • Change the scanning preferences
HP has provided standard system settings already configured to scan photos, text, or text with photos. In addition to these, the system administrator may have created other system settings that are available for all HP Network Scanjet 4Si workgroup users.
Starting the HP Network Scanjet 4Si utility
  1. Start PaperPort and the utility starts automatically
  2. Choose the HP Network Scanjet 4Si Scanner Utility button on the PaperPort Command bar
  3. Double-click the icon for the HP Network Scanjet 4Si utility.
  4. Select the RUN command from the File menu in Program Manager
The HP Network Scanjet 4Si Scanner Utility Main window displays the File menu, Toolbar, and Status bar.
Using the toolbar
From the Toolbar, select shortcuts for the following commands:
Graphic
Description
EYE
Scanner Status Button--Use this button to check the status of the current network scanner or to select a different scanner to monitor.
KEY
Workarea Lock--Use this button to lock or unlock your workarea. This prevents others from sending or saving data to your workarea. You can also clear the data in your workarea using this button.
NOTEPAD
Scanner Settings--Use this button to select system setting, modify existing settings, and create custom settings.
QUESTION MARK
Help--Use this button to start the help program.
DOOR
Exit--Use this button to exit the HP Network Scanjet 4Si scanner utility.
Using the menu bar
Use the menu bar to select from three menus: File, View, and Help.
  • From the File menu, you can only select the Exit command. Use this command to exit the utility.
  • From the View menu, select one of four commands:
Command
Description
Scanner Monitor
Use this command to choose a network scanner to monitor.
Workarea Lock
Use this command to lock or unlock your workarea. This prevents others from sending or saving data to your workarea.
Scanner Settings
Use this command to view available scanner settings, modify existing custom settings, and create custom settings.
Always on Top
Select this command and the HP Network Scanjet 4Si scanner Utility window will always remain on top of all other windows, whether normal or minimized. Use this option when you want to work in other applications but keep monitoring scanner status.
  • From the Help menu, select one of two commands:
Command
Description
Contents
Use this command to view a table of contents for the help file.
About
Use this command to learn more about the HP Network Scanjet 4Si scanner utility.
Monitoring a Scanner
  1. Choose the ScannerStatus button on the Menu bar or select View, ScannerMonitor from the View menu. The ScannerStatus dialog box will appear.
  2. Select the scanner you wish to monitor.
  3. Choose Save or double-click the scanner name.
      note:
    When returning to the main window, the Status bar will display the name of the scanner selected and its status.
The first line in the Scanner Status dialog box will tell which scanner is currently being monitored. If there is access to more than one scanner, the scanners will all be listed in the box labeled "Available Scanners."
The second line in the scanner status dialog box tells you whether the scanner is READY--you may use it--or BUSY--someone else is using it. The dialog box will also tell you if the scanner is OUT OF SERVICE--there is a problem with the scanner--or if the scanner is INITIALIZING.
Locking or unlocking your workarea
Locking your workarea prevents anyone, including you, from scanning and saving documents to your workstation. The dialog box has two buttons to "toggle" your workarea status between locked and unlocked. Choose once to select; choose again to deselect.
  1. Choose the ScannerStatus button on the Tool Bar or select View, Workarea Lock from the View menu. The Workarea Lock dialog box will appear.
  2. Choose the button next to Workarea Lock/Unlock to select whether you want to lock or unlock your workarea.
  3. Choose OK to exit the dialog box.
      note:
    Use the Clear Workarea feature when your workarea is locked, but documents have been scanned to your workarea. This feature will remove all of the documents that are currently in your workarea so that they will never be loaded into the HP Network Scanjet 4Si scanner desktop. If you select ClearWorkarea, any items scanned to your workarea will be deleted; you will not be able to recover the scanned items.
Changing scanning preferences
To change scanning preferences:
HP Network Scanjet 4Si Utility allows you to change your scanning preferences by selecting a system setting, creating a custom setting, or modifying a custom setting. Your system administrator created the system settings when the utility software was installed. You can choose to use these "read-only" settings or you can choose to create your own custom setting. You can also choose to base your custom setting on an existing system setting, changing only one or two of the setting's options. Three of the systems settings you can use HP provides:
  • Text
  • Photo
  • Text and Photo
When you choose to create a custom setting, you can specify resolution, scaling, and other options. Once you have found a setting that works best for the items you scan most frequently, you can set it as your preferred setting, and that setting will automatically be used when you begin scanning.
  note:
Do not use more resolution than necessary. Extra resolution does not add more detail and takes up more disk space.
To select a preferred setting
  1. Click the ScannerSettings button on the Toolbar or select View, ScannerSettingsfrom the View menu.
  2. Choose the setting you would like to use to select it.
  3. Choose OK to select a setting or choose SetPreferred to select a setting as your default setting.
      note:
    When you select a preferred setting, this setting will automatically appear as your default setting at the control panel. A (P) will appear behind the setting on the control panel.
To create a custom setting
  1. Choose the ScannerSettings button on the Toolbar or select View, ScannerSettingsfrom the View menu.
  2. Choose the New button in the ScannerSettings dialog box. The ScannerSettingValues dialog box will appear.
  3. Enter a name for your custom setting.
  4. Enter the custom settings you would like.
  5. Choose OK to save your new setting.
  6. When returning to the ScannerSettings dialog box, choose OK to return to the Main window.
    Your custom setting is added to the list of available settings.
  note:
There are a maximum number of custom settings that may be created. Your system administrator has determined this number. You can see this number in the dialog box next to "Total custom settings." If your "Available Custom Settings" line says 0, you will not be able to create a new setting without replacing or removing an existing setting. You cannot replace or remove a system setting.
Custom settings available
Setting
Description
Setting Name
Contains name of the setting. If this is a new setting, the phrase "Untitled" will appear in this box. If you are editing an existing setting, the name of the setting appears in this box. Enter a name up to 20 characters long.
Resolution
Select the resolution by using this scroll bar. You may select from 12 to 1500 dots per inch (dpi). The greater the number of dpi, the greater amount of detail will be visible. The default value is 300. Do not use more resolution than necessary. Extra resolution does not add more detail and takes up more disk space.
Scaling
The scaling range available is based on the resolution you have selected. Scaling reduces or increases the physical size of your image. The default value is 100.
Intensity
Contains the intensity value. This can vary from 0 to 255. The default value is 128.
Contrast
Contains the contrast value. This can vary from 0 to 255. Low contrast number values are mostly grays, while high contrast number values are stark blacks and whites. The default value is 128.
Output Data Type
Select two boxes. The top box has four values: Black and White 1 bit, Dithered, Grayscale 4 bit, and Grayscale 8 bit. Choose one of these to modify the number of bits for pixels. The menu in the second box is only enabled if you select Dithered in the top box. If you have selected Dithered, select among: Coarse Fatting, Fine Fatting, Bayer Dither, and Vertical Line. The default for Output Data Type is Black and White.
Background Control
Select whether or not you would like background control. Default is "off."
Paper Size
Select either control panel or custom. "Control Panel" settings are selected at the scanner control panel. The options are A4, Legal, or Letter. "Custom" settings are user defined within the following ranges: width 0.0042 - 8.5 inches (0.01058 - 21.578 centimeters) and height 0.0042 - 14 inches (0.01058 - 35.541 centimeters).
  note:
If you choose the same name as an existing custom setting, the HP Network Scanjet 4Si scanner Utility will warn you. You may either click OK to continue and overwrite the old setting or choose Cancel to return to the dialog box and modify the setting name.
To edit an existing setting
  1. Choose the ScannerSettings button on the Tool Bar or select View, ScannerSettings from the View menu.
  2. Select the scanner setting you would like to modify.
  3. Choose Edit. The ScannerSettingsValues dialog box will contain the name and Preferences of your selected setting.
  4. Change the name of the existing setting to avoid replacing that setting. Leave the name the same, if you want to replace the settings permanently.
  5. Edit any of the settings you wish to change.
  6. Choose OK to save your new setting.
  7. When you return to the Scanner Settings Values dialog box, choose OKto return the Main window or choose Cancel to leave values unchanged.
      note:
    If you choose the same name as an existing custom setting, HP Network Scanjet 4Si scanner Utility will warn you that you can either overwrite the settings with the new values or the operation. To do this, click OKto continue and overwrite the old setting or Cancelto return to the dialog box and modify the setting name.
To remove a custom setting
If you no longer use one of the existing custom settings or you would like to save new custom setting but have reached the total number of custom settings your system administrator allows you, you can remove an existing custom setting.
  1. Open the ScannerSettings dialog box by choosing the ScannerSettings button on the Toolbar or select View, ScannerSettingsfrom the View menu.
  2. Select the scanner setting you would like to remove from the ScannerSettings dialog box.
  3. Choose the Remove button.
  4. When you return to the ScannerSettings dialog box, choose OK to return to the Main window.
      note:
    You cannot remove a system setting.

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