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HP Designjet Copier cc800ps - Using the Scanning Software


This document explains the software used to operate the HP Designjet copier cc800ps.

The user interface

The key elements of the HP Designjet copier cc800ps software are shown in Figure 1:
  • The Viewing Section on the left
  • The Control Section on the right
  • The Copy toolbar on the bottom
      Figure : The user interface
    1. Viewing section
    2. Control section
    3. Copy toolbar

Viewing section

The viewing section of the user interface consists of:
  • The Image toolbar at the top contains tools for moving, aligning, and zooming the image, and moving and resizing the Paper Frame.
  • The Preview Window for on-screen previewing and adjustment of expected results.

Control section

The control section of the user interface consists of the following control tabs:
  • Copy - Primary copy settings that will be sufficient for most common copy tasks.
  • Output - Secondary copy settings that mainly have to do with the printer, the printing media, layout, and accounting.
  • List - Selecting saved image files for batch or singular printing.
  • Setup - Copier and system preferences such as calibration, user interface, units of measurement (mm, inches), loading, etc.
      Figure : Control tabs
    1. Copy tab
    2. Output tab
    3. List tab
    4. Setup tab

Copy toolbar

The Copy toolbar contains the main copy commands and the help button for online help.
    Figure : Copy toolbar
  1. Online help
  2. Scan to file
  3. Collate copies
  4. Preview
  5. Reset
  6. Stop
  7. Copy


Copying is controlled through the Copy tab and involves the following steps:
  1. Insert the original into the scanner. The original can be loaded from the scanner’s center or side. Select Setup Tab > Load to view the current loading method.
    1. Place the document with the intended top edge forward in the scanner insertion slot.
    2. Slide the document gently into the insertion slot until it is pulled into the start position.
  2. Select Color or B&W (black and white) copying. This determines which Type of original templates will be available in the next step.
  3. Select the Type of Original template.
    1. Press the Type of original button in the Copy tab.
    2. In the Type of Original Setup dialog, press the Type of original button to see the list of templates available.
    3. Select a Type of Original template that best describes the current input.
  4. Set the Input Size. Usually, this will be equal to the size of the original. If preferred, the scanner can detect the document’s size.
    1. Press the Input size button in the Copy tab.
    2. In the dialog box, press the Input size button to display the list of sizes predefined in the system.
    3. Select from the list the size that fits the original. Auto detection of width and length can also be selected.
    4. Press OK to return to the Copy tab.
  5. Set the intended Output size of the copy. When making one-to-one copies, this will be the size of the original. Scale may also be used to determine the copy’s size.
    1. Press the Output size button in the Copy tab.
    2. In the Output Size Setup dialog, press the Output size button. Auto detection of width and length can also be selected.
    3. Select from the list the size desired for the output copy.
    4. Press OK to return to the Copy tab.
  6. Set the number of copies.
    1. Press the Copies option if more than one copy of the loaded original is desired.
    2. Enter the desired number of copies in the edit field. This option allows the system to be left unattended while copying.
  7. Press the Copy button on the Copy toolbar (see Figure 3).
    1. The Copy button starts the copy process with the settings made.
    2. Use the Stop button to abort the current copy process. The Stop button can also be used to cancel a preview of an image file while it is being loaded.
    3. Press the Reset button to clear settings and reset the application of all of the copier software’s default values.

Entering numbers and text

A text keyboard or a value keyboard appears in the touchscreen interface whenever written information is required to set an option.
The return key accepts the typed setting and returns to the previous dialog.
    Figure : Keyboard displays
  1. Text display
  2. Text keyboard return
  3. Value display
  4. Value keyboard return

Scan to file

Scan to file stores copies as files. The copies can be sent to the printer using the print from file function.
  1. Make desired copy settings, such as Type of original, Input and Output size, etc. Output settings such as Margins, Layout, Media Profile, etc. can be made later when printing from the file.
  2. Press the Scan to File button on the Copy toolbar to open the Scan to File dialog.
    1. The default name is the current date and time.
    2. Press the FileName button to enter a new name.
    3. Change the destination folder by pressing the Change button.
      • Use the arrows to find the desired folder.
      • Use the folder up button (marked “”) to move up a directory level.
      • Press a folder name to access a directory.
      • Create a new folder in the current directory with the NewFolder button.
    4. Click OK to return to the Scan to File dialog.
    5. Press the Scan button on the Copy toolbar to start the scan-to-file process and save the image.
      Each file will be saved with the Copy tab settings that apply when the Scan to File button is pressed.

Printing from files

Printing files is set up and controlled through a convenient Print List. Set the desired number of copies by defining the number for each file individually, by determining the number of sets (how many times the whole list will be printed), or by using a combination of both methods.
  1. Press the List tab. The Print list group displays the files currently selected for printing. If the list is empty or it needs to be changed, select files by pressing the Add to List button.
    When the List dialog opens, the Copy button on the Copy toolbar changes to a Print button.
  2. Check or change current Output tab settings. The current Output tab settings such as Margins, Layout, Printer, and Media Profile will apply to the whole print job.
  3. Press the Print button on the Copy toolbar to send the listed files to the printer.
    Print from file functionality is designed specifically for printing files created with the Scan to file feature and is not recommended for outputting files from other sources.

Collated copies – copy sets

Copies can be grouped into sets that are stored before going to the printer, then a selected number of sets can be output to the printer.
  1. Insert the first document of a set into the scanner.
  2. Make copy settings in the Copy tab dialog.
  3. Press the Collate Copy on the Copy toolbar. The original will be copied as normal, but it will be stored inside the system instead of going to the printer. Continue inserting originals that belong to the set and press the Collate Copy button for each one until all the originals in the set have been scanned.
    Each copy in the set can be adjusted in the same way single document copies are adjusted.
  4. Set the number of sets by pressing the Copies button in the Copy tab. A set contains all the input originals.
  5. Press the Collate Print button to activate the whole copy job.
  6. Abort the Collate session at any time by pressing the Reset button.
    For jobs that require a high level of control and flexibility, use the Scan to file button and List tab to create and print copy sets.

Scanning thick media

To scan thick media, it may be necessary to change the insertion slot height on the copier from 0 to 15 mm (1 to .6 inches). The slot can be adjusted to fit the original.
Changing the insertion slot height can affect the copier’s automatic control of border lines between the cameras, called Stitching.

To scan thick originals

  1. Open the copier cover.
  2. Press down on the platen while pulling the left and right slider toward the copier’s center, until the media thickness adjustment sliders on each side are at the same setting.
  3. Close the copier cover.
  4. Load the thick original. Center loading is recommended with thick originals, to allow the media transport rollers to grip more evenly.
  5. Make a test scan to check for errors.
    Bulky, thick media needs to be supported with both hands on its way in and out of the scanner.
    Errors will be easier to see in an image with a clear diagonal line. If lines seem uneven, do the following:
    1. In the Setup tab, select the Scanner button.
    2. In the Scanner Setup dialog, select the Scanner Setup button.
    3. In the Extended Thickness tab, check the box labeled “Use extended thickness paper handling”.
    4. Change the value for each of the scanner’s cameras. Normally, only positive values should be used.
    5. Make test scans and readjust the values until the lines are stitched correctly.
    6. Click OK to accept the settings.
    7. Reload the original, make a test scan, and repeat steps a through e until results are satisfactory.

Return the insertion slot height to its Normal position:

  1. Press down on the platen while pushing the first the left slider and then the right slider toward the sides of the copier.
  2. When the platen is returned to its Normal position, the message Paper Guide in Extended Position will be replaced by the Load option: Center or Side.

Previewing copies

The previewing feature allows visual control of document size and margins on the final output, and readjustment or relocation of the Paper Frame on the image. Its size is determined by the size settings made in the Copy Tab dialog. The Input Size, Output Size, and Margins settings will determine the Paper Frame size and thickness in the Preview Window.
  • Press the (Preview) button on the Copy toolbar to load a fresh Preview.
  • Press the (Zoom All) button to view the whole image for setting size and margins. Resize the image so that it exactly fits in the Preview Window.
  • Press the (Zoom In) button to achieve the required level of detail. The Zoom in axis is in the center of the Preview Window.
  • Press the (Zoom Out) button to achieve the required level of detail. The Zoom out axis is in the center of the Preview Window.
  • Press the (One to One pixel viewing) button to view the image with one scanned pixel shown as one screen pixel.
  • Press the (Resize Paper Frame) button when copying non-standard paper sizes. When activated, the Resize Paper Frame tool partitions the areas around the Paper Frame into sections. When a section is touched, the closest frame side or corner is resized to the new position.
    Figure : Resize Paper Frame tool
  • Press the (Move Tool) button to move the image in the Preview Window. There are two ways to move the image:
    • By dragging anywhere in the Preview Window.
    • By touching a point on the screen. That point will then be centered in the Preview Window.
  • Press the (Position the Paper Frame) button to position the Paper Frame directly in the Preview Window and visually set the copy area. There are two ways to move the frame:
    • By dragging anywhere in the Preview Window.
    • By touching a point on the screen. That point will then be centered in the Preview Window. This method is especially useful when making spot test strips for outputting on the printer. The frame can be continuously and rapidly repositioned on important areas for testing.
    • Dragging the edges will resize the paper frame and is an alternative to using the Resize Paper Frame tool.
  • Press the (Align left) or (Align right) buttons when the original appears crooked in the Preview Window. There is no need to reload the original. Click the align buttons to align the image with the paper frame.

System recovery

If the copy system software does not start up when the touch screen is turned on, the copier system software must be re-installed.
This procedure will automatically erase all the data on the hard disk.
  1. With the system turned on, insert the System Recovery CD that came with the HP Designjet copier cc800ps.
  2. Turn the touch screen off and then turn it on again.
  3. Once recovery has started, it is automatic. Ignore any menus.
    Remember to remove the CD when recovery is finished.
  4. Turn the touch screen off and then turn it on again.

Online help

Press the Online help button on the Copy toolbar to get online help while using the copier.
To view this information on a PC, access the online help files on the ‘Using your copier’ CD.
Additional information is available from the following sources:






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