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HP Jornada 820 Handheld PC - Using HP PIM Software to Transfer PIM Data from Older Win CE Devices to HP Jornada 820

Transferring PIM data from older Palmtop PCs
If you have an older palmtop PC, you can transfer personal information manager (PIM) data (contacts, calendar, and task data) to your HP Jornada Handheld PC, saving you the task of re-entering entire lists of contacts or tasks. You can also copy all files, folders, and programs you have added from an older model Microsoft (R) Windows CE device to your HP Jornada Handheld PC.
The transfer process you follow and the type of data that can be migrated depends on the make and model of the palmtop PC, and whether it uses Windows CE Services to connect to your desktop computer.
Migrating data from older Windows CE Palmtop PCs
If your data is stored on a palmtop PC that uses an older version of Windows CE, you must first backup the data to your desktop computer using the version of Windows CE Services or H/PC Explorer that came with the device. Then, upgrade to Windows CE Services 2.2 on your desktop computer, and restore the data to your HP Jornada Handheld PC. Use the following procedure to migrate files, appointments, and other personal data stored on your old palmtop PC.
  caution:
The following procedure will replace all files, programs, and Pocket Outlook data you have added to your HP Jornada Handheld PC with the information stored on the palmtop PC.
To migrate data from an older Windows CE device to your HP Jornada Handheld PC
  1. Connect the older Windows CE palmtop PC to the desktop computer and establish a partnership between the two.
  2. Synchronize the palmtop PC with the desktop computer using H/PC Explorer 1.0 or Windows CE Services.
  3. Perform a full backup of your data:
    • From your desktop computer Tools menu in the Mobile Device window, click Backup/Restore.
    • In the window that appears, on the Backup tab, select the options you prefer.
    • Click Backup Now to initiate the process.
    • Note the directory in which your data has been saved.
  4. Note the Communications, Owner, and World Clock alarm settings on your palmtop PC. Also note Options and User Preferences settings for third-party programs. (These settings are not restored automatically.)
  5. Disconnect the palmtop PC.
  6. If H/PC Explorer version 1.0 is set up on your desktop, uninstall it using the Remove Programs control panel. (For more information, refer to online help on your desktop computer.)
  7. Insert the Desktop Software for Microsoft Windows CE compact disc that came with your HP Jornada Handheld PC, and set up Windows CE Services 2.2. (For more information, see the Installing Windows CE Services section in this chapter.)
  8. Connect your HP Jornada Handheld PC to the desktop computer.
  9. In the New Mobile Device Detected dialog box, click Restore to restore data to your HP Jornada Handheld PC from the backup file created in Step 3.
  10. Disconnect the sync cable on your HP Jornada Handheld PC, and press the RESET button on your HP Jornada Handheld PC to complete the restoration operation.
  11. Reconnect the sync cable to your HP Jornada Handheld PC to reconnect to the desktop computer. In the New Mobile Device Detected dialog box, click Synchronize to establish a partnership and synchronize your data.
Migrating data from non-Windows CE Palmtops
If your data is stored on an HP 100/200LX Palmtop PC, an HP OmniGo Organizer, or another palmtop PC that does not run Windows CE, you must first transfer the data to your desktop computer. Use either the Hewlett-Packard PIM Translation Utility (for HP devices only) or IntelliMigrate to import the data into Microsoft Outlook or Schedule+ 7.0a on your desktop computer. After you have imported the data into Outlook or Schedule+, you can update the information on your HP Jornada Handheld PC by synchronizing with Outlook or Schedule+ using Windows CE Services 2.2.
Translating from English-language Palmtop PCs
Use IntelliMigrate for English-language versions of most palmtop PCs, including older HP organizers. IntelliMigrate is available from Puma Technologies on the Web. For instructions, refer to the Web site or to the documentation included with IntelliMigrate.
Translating from non-English HP Palmtop PCs
Use the HP PIM Translation Utility for non-English versions of older HP organizers and palmtop PCs. The HP PIM Translation Utility is available on the HP Jornada Handheld PC Handheld PC compact disc included with your HP Jornada Handheld PC. This procedure only migrates Phone Book and Appointment Book data.
  note:
You must install the version of Schedule+ 7.0a found on the Desktop Software for Microsoft Windows CE compact disc on your desktop computer, before translating PIM data files.
To install the HP PIM Translation Utility onto the desktop computer
  1. Insert the HP Jornada Handheld PC Handheld PC compact disc into the CD-ROM drive on your desktop computer.
  2. On the main menu of the HP Jornada Handheld PC Handheld PC compact disc installation screen, click HP PIM Translation Utility.
PIM data translation
You can translate only one file at a time. To translate multiple PIM data files, you need to repeat the Translation operation for each file separately.
To translate appointment data
  1. Double-click the HP PIM Translation Utility icon to start the program.
  2. In the Welcome screen, click Appointments.
  3. Specify the appointment data file to translate in the Open File dialog box that appears, and click OK. If the file you specify is not a PIM database file of the appropriate type, you will get an error message.
  4. In the Appointment Book Translation Note screen, click OK. The Data Translation Progress screen appears, showing the progress of current translation activity.
  5. When the translation has successfully completed, a message appears. Click OK to return to the Welcome screen.
Limitation on appointment translation
Although the Appointment Book applications on the HP 100LX/200LX palmtop PCs and HP OmniGo 100/120 organizers and the Calendar application on the HP Palmtop PC support daily, weekly, monthly, and yearly repeated events, the Schedule+ application supports only daily and yearly repeated events. Because all translation goes through Schedule+, there is no direct mapping from earlier HP Palmtop products to Schedule+ for repeating weekly and monthly events. As long as you do not edit imported repeating weekly or monthly events in Schedule+ before you synchronize them with the HP Palmtop PC, they will translate correctly into repeating events on the palmtop PC. If, however, you edit them in Schedule+, they lose their weekly/monthly attribute and are treated as single events.
To translate a Phone Book data file
  1. Double-click the HP PIM Translation Utility icon to start the program.
  2. In the Welcome screen, click Phone Book.
  3. In the Open File dialog box, specify the phone book data file to translate, and click OK.
  4. In the Phone Book Translation Field Map window, select mapping options. For more information, see the sections below.
  5. When translation is complete, a message appears. Click OK to return to the Welcome screen.
Phone Book field mapping
The HP PIM Translation Utility attempts to map the fields in your Phone Book data file to standard fields in a Schedule+ record. As long as your Phone Book fields have standard names (that is, you have not modified the Phone Book database field structure), the translation is straightforward. The suggested mapping appears in a table in the Phone Book Translation Field Map screen:
  • The left column shows the names of fields extracted from the Phone Book data file. (Only the fields that have data are included.)
  • The right column shows the names of Schedule+ fields.
  • An arrow in the center column indicates that the data in a Phone Book field in the left column will be copied to the corresponding Schedule+ field in the right column. Note that multiple Phone Book fields (for example, Address1 and Address2) can be mapped to the same Schedule+ field (for example, Business address). No arrow in the center column indicates that there is no mapping and, therefore, the data will not be copied. You can add or modify the suggested mappings before translating the data. For example, if you have customized the name of a Phone Book field so that the HP PIM Translation Utility does not know how to map it, you can define a mapping for it yourself.
Name mapping
The Name field in the Phone Book data file can be mapped in three ways in Schedule+:
  • If the name in the Phone Book data file is entered as Name1, Name2 [Name3] (that is, with a comma after the first word), it is always mapped to the two name fields in Schedule+ with Name1 = Last Name and Name2 [Name3] = First Name.
  • If the name in the Phone Book data file does not have a comma after the first word, you can choose one of two options for its mapping:
    • Last name/First name - (default) Name1 [Name3] Name2 maps to Name1 = = Last Name and [Name3] Name2 = First Name.
    • First name/Last name - Name1 [Name3] Name2 maps to Name1 [Name3] = First Name and Name2 = Last Name.
In all cases, Last name is mapped to a single word, with any additional words such as [Name3] becoming part of First name.)
Mapping additions
If a field appears in the left column with no mapping (that is, no arrow in the center column) select a field name from the drop-down list of the Schedule+ field immediately to the right of the field whose mapping you want to define. The field name appears in the appropriate cell in the right column and a mapping arrow appears in the center column.
Mapping changes
If a field in the left column is mapped to the wrong field in the right column, change the mapping by selecting a different Schedule+ field name from the drop-down list for the corresponding cell in the right column.
Mapping removal
If a field in the left column should not be mapped to anything, click None from the drop-down list for the corresponding cell in the right column. The None option is not available for the Name field.
Translation status review
After each translation is finished, whether it completed successfully or was interrupted, the results are written onto the Status screen. Click the Status button on the Welcome screen to see the history of any translations begun during the current execution of the HP PIM Translation Utility.

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