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HP 2500c Professional Series Color Printer - Setting up the Printer

Step 1: Unpack the printer
  1. Check that the following items are included with the printer:
    • Power cord
    • Four HP Number 10 Ink cartridges (black, cyan, magenta and yellow)
    • Four HP Number 10 printheads (black, cyan, magenta and yellow)
    • Extended tray cover
    • Setup poster
    • Getting Started Guide
    • Quick Reference Guide
    • Starter CD
    • HP Jet Direct CD (HP 2500CM printer only)
  2. Prepare the printer's location.
    The location requirements for the printer are listed below:
  • A sturdy, level surface for placement
  • Space allowance around the printer
  • A well-ventilated room
  • No exposure to direct sunlight or chemicals, including ammonia based cleaning solutions
  • Adequate power supply
  • A stable environment (no abrupt temperature or humidity changes)
  • Relative humidity 20% to 80%
  • Room temperature 59 degrees to 95 degrees Fahrenheit (15 degrees to 35 degrees Celsius)
Step 2: Remove all tape from the printer
Remove the four pieces of tape securing the printer. Open the top cover and remove the fifth piece of tape from inside of the printer.
  note:
Lift the top cover by grasping the notch on the left side of the printer.
Step 3: Connect cables
  1. Ensure that the computer is turned off.
  2. Plug the power connector firmly into the printer’s power socket.
  3. Plug the power plug into an electrical outlet.
  4. Connect the printer end of the parallel cable firmly to the parallel port on the printer.
  5. Snap both clips onto the notches on the connector.
      note:
    The HP 2500c series printers can also be connected to a network via an internal Jetdirect print server. Please refer to the Network Reference Guide for information on connecting the printer to the network.
Step 4: Install ink cartridges
  1. Press the POWER button to turn on the printer.
  2. Open the ink cartridge door.
  3. Remove all four ink cartridges from their packaging, and insert each ink cartridge into its own color-coded slot. Make sure that each cartridge is pressed firmly into place.
Step 5: Install printheads
  1. Ensure that the ink cartridge door is opened. Grasp the side of the printhead access cover and lift up firmly to snap the cover open and completely remove it from the printer. You may have to use some force to open the cover.
      note:
    If the cradle cannot be found under the cover, it means that the tape securing the cradle has not been removed. Open the top cover, remove the piece of tape securing the cradle, close the top cover, turn off the printer, and then turn it on again.
  2. Ensure that the printer is turned on. Open the purple printhead latch by lifting the latch from the rear. Pull the latch forward and down to release the latch hook from the purple carriage lock. Then, lift and push the latch toward the back of the printer.
  3. Remove each printhead from its package. Remove the protective tape from each printhead. Insert each printhead into its own color-coded socket. Push the printheads down firmly.
  4. Close the printhead latch. Be sure that the hook on the printhead latch catches the carriage lock.
      note:
    You may have to use some force to close the printhead latch. If the printhead latch will not close, ensure that the printheads are seated by pushing down firmly on each one.
  5. Ensure that the ink cartridge door is lifted. Align the tabs of the cover with the tabs on the printer.
  6. Lower and snap to close the cover.
  7. Close the ink cartridge door.
Step 6: Insert paper in Tray 2
  note:
Tray 2 is a fixed tray. Tray 1 has to be removed before Tray 2 can be accessed. Tray 2 is designed to hold up to 150 sheets of paper and can accommodate different paper sizes such as Letter, A4, Legal, B4, A3, 110 x 170 mm, 130 x 190 mm, and 330 x 483 mm.
  1. Remove Tray 1 and set it aside.
  2. If you are loading A3-size or tabloid-size paper, unlock the tray lock, extend the tray, and re-lock the tray.
  3. Unpack the paper-length guides and the paper-width guides.
  4. Insert the paper-length guide into the slot of the paper size you wish to load.
  5. Insert the paper-width guide into the slot of the paper size you wish to load.
  6. Insert paper into the printer with the print side down.
  7. Tap the left side of the stack of paper to ensure it is flush with the right side of the tray.
  8. Replace Tray 1.
  9. If Tray 2 is extended, place the Extended Tray Cover over the tray.
  10. On the control panel, press MENU until Paper Handling Menu appears.
  11. Press ITEM to select Tray 2 Type =.
  12. Press VALUE to select the media type you have loaded into the tray, and then press SELECT.
Step 7: Insert paper in Tray 3
  note:
Tray 3 is designed to hold up to 250 sheets of paper and can accommodate different paper sizes such as Letter, A4, Legal, B4, A3, 110 x 170 mm, 130 x 190 mm, and 330 x 483 mm.
  1. Grasp the sides of Tray 3 and pull the tray out of the printer.
  2. If you are loading paper sizes such as B4, A3, 110 x 170 mm, and 330 x 483 mm, unlock the tray lock, extend the tray and re-lock the tray lock.
  3. Unpack the paper length and width guides.
  4. Insert the paper length guide into the slot of the paper size you wish to load.
  5. Insert the paper width guide into the slot of the paper size you wish to load.
  6. Load paper by aligning the paper edge to the paper length guide first. Tap the other end of the paper to ensure that the paper is properly loaded. Tap the left side of the stack of paper to ensure that it is flush against the right side of the tray.
  7. Insert Tray 3 back into the printer.
  8. If Tray 3 is extended, place the Extended Tray Cover over the tray.
  9. On the control panel, press the MENU until Paper Handling Menu appears.
  10. Press ITEM to select Tray 3 Type =.
  11. Press VALUE to select the media type you have loaded into the tray, and then press SELECT.
Step 8: Install the printer software
Before the printer can be used, the printer software must be installed. To install the printer software, there must be at least 16 megabytes (MB) of RAM and Microsoft(R) Windows 3.1x, 95 or 98 installed in the computer.
To install the printer software in Windows NT 4.0, there must be at least 32 MB of RAM and Windows NT 4.0 installed in the computer.
To install the printer software in Windows 2000, there must be at least 64 MB of RAM and Windows 2000 installed in the computer.
To install the printer software in Windows XP, there must be at least 128 MB of RAM and Microsoft Windows XP installed in the computer.
Installing the PCL 3 printer software from the Starter CD
  note:
NOTE: The Starter CD includes a utility to easily copy the HP 2500C series printer software to 3.5-inch high-density diskettes as well as to copy files to a server. This allows you to use the diskettes to install the software on systems that do not have a CD-ROM drive.
  1. Start Microsoft Windows and make sure no other Windows applications are running.
  2. Insert the Starter CD into the CD-ROM drive. The installation program will run automatically.
  3. Click the printer driver option followed by Install in the CD menu to install the printer software, or click Download to download the printer software to either a hard disk, network drive or floppy disks. If the installation does not automatically run, follow the instructions below.
Installing PCL 3 printer software from floppy disks (or the Starter CD, if the installation program does not run automatically)
  1. Start Microsoft Windows and make sure no other Windows applications are running.
  2. Insert Disk 1 into the computer’s floppy drive (or the CD into the CD-ROM drive).
  3. Select File, Run in Windows 3.1 or select Start, Run in Windows 95, 98, NT 4.0, 2000, and XP.
  4. At the Command Line box,
    • For floppy disk installation, type the letter of the computer’s floppy disk drive followed by :\SETUP(for example, A:\SETUP).
    • For CD installation, type the letter of the computer’s CD-ROM drive followed by :\INSTALL(for example, D:\INSTALL).
  5. Follow the instructions that appear on the screen to complete installation.
Step 9: Align printheads
To ensure the best possible print quality, run the Align Printheads utility.
Align the printheads either through the Toolbox or from the printer's Control Panel.
Running the align printheads utility through the Control Panel
  1. Press MENU until Diagnostics Menu appears.
  2. Press ITEM until Align PRNT-HDS appears.
  3. Press SELECT.
  4. The printer will print a page with 5 sets of alignment patterns.
  5. In each set (A, B, C, D or E), select the most aligned (straightest) pair of lines (1, 2, 3, 4 or 5).
  6. Enter the corresponding numbers in the Control Panel by pressing VALUE.
  7. When you have entered a value for a set, press ITEM to move to the next.
  8. When you have finished entering the values press SELECT.
  9. The printer will print a confirmation page consisting of two squares and a cross.
  10. Check the confirmation page to see if the lines on the squares and the cross are aligned.
  11. Re-align the printheads if the confirmation page is not satisfactory.
Running the align printheads utility from the Toolbox
  1. Open the HP Toolbox.
  2. Select Maintenance.
  3. Select Align Printheads.
  4. The printer will print a page with five sets of alignment patterns.
  5. Select the best alignment from the five patterns from the page.
  6. Select Continue.
  7. The printer will print a confirmation page consisting of two squares and a cross.
  8. Check the confirmation page to see if the lines on the squares and the cross are aligned.
  9. Re-align the printheads if the confirmation page is not satisfactory.
Step 10: Print the self-test
The Self-Test utility is located in the HP Toolbox under the Maintenance tab. To print a Self-Test page:
  1. Open the HP Toolbox.
  2. Select the Maintenance tab.
  3. Click Print a Self-Test Page.

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