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HP CM8060/CM8050 Color MFP with Edgeline Technology - Use Windows PC fax send

If the system administrator has installed it, you can use the Windows PC fax send software to send faxes from a computer.

Send a fax to a single recipient

  1. Open the document that you want to fax in the software program in which it was created.
  2. Click File and then click Print.
  3. From the list of printers, select the Send Fax driver.
  4. Click OK or Print.
    note:
    Click the button that sends a document to the device. This might not be labeled the same in all software programs.
  5. Under Fax To in the Send Fax dialog box, type the recipient name, fax number, and company name. The fax number is the only required information.
  6. Click Add to Phone Book to add the recipient information to the Send Fax phone book. This step is optional.
    note:
    Click Clear Fields to remove all of the values in the recipient Name, Fax Number, and Company Name text boxes.
  7. The default cover page information appears under Include With Fax in the Send Fax dialog box. You can change the cover page information for any individual fax job.
  8. If the billing code feature is enabled, and the system administrator has made it editable, type the billing code under Billing Information in the Send Fax dialog box. You can change the billing code for any individual fax job.
  9. To send the fax with the default settings, click Send.
    note:
    Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification information, and preview settings. You can change this information for any individual fax job. Click Send to send the fax.
  10. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job appears. Review the fax for accuracy, and then click Preview and Send to send the fax.
    note:
    The preview function is not available when you use Point and Print.
    Point and Print is a Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client.
  11. Click View or use the zoom drop-down menu to change the size of the document preview.
  12. Click the arrow buttons to navigate through the document.
  13. Click Send Fax to send the fax or Cancel Fax to edit the fax settings.

Send a fax to multiple recipients

  1. Open the document that you want to fax in the software program in which it was created.
  2. Click File and then click Print.
  3. From the list of printers, select the Send Fax driver.
  4. Click OK or Print.
    note:
    Click the button that sends a document to the device. This might not be labeled the same in all software programs.
  5. Under Fax To in the Send Fax dialog box, type the recipient name, fax number, and company name. The fax number is the only required information.
  6. Click Add to Phone Book to add the recipient information to the Send Fax phone book. This step is optional.
    note:
    Click Clear Fields to remove all of the values in the recipient Name, Fax Number, and Company Name text boxes.
  7. Click To to add the recipient to the Fax Recipients field.
  8. Repeat this procedure for each fax recipient. The fax is sent to all of the names that appear in the Fax Recipients field.
  9. If the billing code feature is enabled, and the system administrator has made it editable, type the billing code under Billing Information in the Send Fax dialog box. You can change the billing code for any individual fax job.
  10. To send the fax with the default settings, click Send.
    note:
    Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification information, and preview settings. You can change this information for any individual fax job. Click Send to send the fax.
  11. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job appears. Review the fax for accuracy, and then click Preview and Send to send the fax.
    note:
    The preview function is not available when you use Point and Print.
    Point and Print is a Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client.
  12. Click View or use the zoom drop-down menu to change the size of the document preview.
  13. Click the arrow buttons to navigate through the document.
  14. Click Send Fax to send the fax, or click Cancel Fax to edit the fax settings.

Insert special characters in the fax number

The Fax Number field accepts special characters in addition to the numbers 0 through 9.
Special characters for fax numbers
Special character
Function
-
Use a hyphen in the fax number to make the number easier to read.
( and )
Use parentheses in the fax number to make the number easier to read.
[ and ]
Use an opening and closing bracket to hide a portion of the fax number so that it does not print on the fax cover sheet, call reports, or e-mail communications. For example, a fax number might include a calling-card access code. Type brackets around the calling-card access code portion of the fax number to prevent showing this information.
*
The asterisk is transmitted as a touch-tone.
#
The number sign is transmitted as a touch-tone.
,
A comma represents a 2-second pause when the fax number is dialed. Use multiple commas for a longer pause during dialing.

Send a fax by using the phone book

  1. Open the document that you want to fax in the software program in which it was created.
  2. Click File and then click Print.
  3. From the list of printers, select the Send Fax driver.
  4. Click OK or Print.
    note:
    Click the button that sends a document to the device. This might not be labeled the same in all software programs.
  5. Under Fax To in the Send Fax dialog box, click the book icon.
  6. In the Phone Book dialog box, select the name for each fax recipient and click To to add the recipient to the Fax Recipients field.
  7. After you have added all of the fax recipients to the Fax Recipients field, click OK.
  8. Under Include With Fax in the Send Fax dialog box, clear Cover Page (Single recipient only) if it is selected.
  9. If the billing code feature is enabled, type the billing code under Billing Information in the Send Fax dialog box. You can change the billing code for any individual fax job.
  10. To send the fax to all recipients with the default settings, click Send.
    note:
    Click the Setup tab in the Send Fax dialog box to view the sender, fax quality, notification information, and preview settings. This information can be changed for any individual fax job. Click Send to send the fax.
  11. If you selected Show Preview Before Sending Fax on the Setup tab, a preview of the fax job appears. Review the fax for accuracy.
    note:
    The preview function is not available when you use Point and Print.
    Point and Print is a Windows feature that you can use to connect, print, or fax to a remote printer without using installation disks. Files and configuration information are automatically downloaded from the print server to the client.
  12. Click View or use the zoom drop-down menu to change the size of the document preview.
  13. Click the arrow buttons to navigate through the document.
  14. Click Send Fax to send the fax or Cancel Fax to edit the fax settings.

Edit the phone book

Use the phone book to store contact information that appears under Fax To in the Send Fax dialog box. You can add or remove names.
The Send Fax phone book is saved as an XML file in the My Documents folder. HP does not recommend editing or copying this file.

Add names to the phone book

To add names to the phone book, do the following:
  1. Under Fax To in the Send Fax dialog box, click the book icon.
  2. In the Phone Book dialog box, click Add.
  3. In the Add to Phone Book dialog box, type the recipient name, fax number, and company name in the text boxes.
  4. Click OK.
  5. In the Phone Book dialog box, click Add to add names.
  6. Click OK when you are finished adding names to the phone book.

Remove names from the phone book

To remove names from the phone book, do the following:
  1. Under Fax To in the Send Fax dialog box, click the book icon.
  2. In the Phone Book dialog box, select the name that you want to delete and then click Delete.
  3. Click OK when you are finished removing names from the phone book.

Edit names in the phone book

To edit names in the phone book, do the following:
  1. Under Fax To in the Send Fax dialog box, click the book icon.
  2. In the Phone Book dialog box, select the name that you want to edit and then click Edit.
  3. In the Edit Phone Book Entry dialog box, edit the recipient name, fax number, and company name in the text boxes.
  4. Click OK when you are finished editing.

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