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HP LaserJet Enterprise, HP OfficeJet Enterprise, HP PageWide Enterprise - Store print jobs on the printer to print later or print privately

Learn how to store a print job on the printer to print at a later time or print privately.

The sections below contain instructions on how to create a stored job, print a stored job, delete a stored job, and manage the number of jobs that can be stored on the printer.

Create a stored job

Learn how to create a stored job on the printer.

Note:

The steps to create a stored job differ depending on your computer operating system.

Click the section below that pertains to your computer operating system and then follow the steps provided to create a stored job.

Create a stored job (Windows)

Follow these steps to create a stored job from a software program in Windows.

In addition to the instructions below, you can view the following video of how to create a stored job from a software program in Windows.

  1. From the software program, select the Print option.

  2. Select the printer from the list of printers, and then select Properties, Printer Properties, or Preferences (the name varies for different software programs).

    Note:

    In Windows 10, 8.1, and 8, these applications will have a different layout with different features from what is described below for desktop applications. To access the print feature from a Start screen app, complete the following steps:

    • Windows 10: Select Print, and then select the printer.

    • Windows 8.1 or 8: Select Devices, select Print, and then select the printer.

    For the HP PCL-6 V4 driver, the HP AiO Printer Remote application downloads additional driver features when More settings is selected.

  3. Click the Job Storage tab.

  4. Select a Job Storage Mode option:

    • Proof and Hold: Print and proof one copy of a job, and then print more copies.

    • Personal Job: The job does not print until you request it at the printer control panel. For this job-storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal identification number (PIN) to the job, you must provide the required PIN at the control panel. If you encrypt the job, you must provide the required password at the control panel. The print job is deleted from memory after it prints and is lost if the printer loses power.

    • Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer memory so you can print it again later.

    • Stored Job: Store a job on the printer and allow other users to print the job at any time. For this job-storage mode, you can select one of the Make Job Private/Secure options. If you assign a personal identification number (PIN) to the job, the person who prints the job must provide the required PIN at the control panel. If you encrypt the job, the person who prints the job must provide the required password at the control panel.

  5. To create a custom user name or job name, click the Custom radio button, and then enter the user name or the job name in the text field.

    If the job name you entered is already being used for another stored job, choose one of the following options from the If job name exists drop-down list:

    • Use Job Name + (1-99): Append a unique number to the end of the job name.

    • Replace Existing File: Overwrite the existing stored job with the new one.

  6. Click the OK button to close the Properties dialog box.

  7. In the Print dialog box, click the Print button to print the job.

Create a stored job (macOS)

Follow these steps to create a stored job from a software program in macOS.

  1. From the software program, click the File menu, and then click the Print option.

  2. In the Printer menu, select the printer.

    By default, the print driver displays the Copies & Pages menu.

  3. Open the menu's drop-down list, and then click the Job Storage menu.

  4. In the Mode drop-down list, select the type of stored job.

    • Proof and Hold: Print and proof one copy of a job, and then print more copies.

    • Personal Job: The job does not print until someone requests it at the printer control panel. If the job has a personal identification number (PIN), provide the required PIN at the control panel. The print job is deleted from memory after it prints and is lost if the printer loses power.

    • Quick Copy: Print the requested number of copies of a job and store a copy of the job in the printer memory to print it again later.

    • Stored Job: Store a job on the printer and allow other users to print the job at any time. If the job has a personal identification number (PIN), the person who prints the job must provide the required PIN at the control panel.

    If you selected the Stored Job or Personal Job option, you can protect the job with a PIN. Type a 4-digit number in the Use PIN to Print field. When a person attempts to print the job, the printer will prompt them to enter the PIN.

  5. To create a custom user name or job name, click the Custom button, and then enter the user name or the job name in the text field.

    If the job name you entered is already being used for another stored job, choose one of the following options from the If job name exists drop-down list:

    • Use Job Name + (1-99): Append a unique number to the end of the job name.

    • Replace Existing File: Overwrite the existing stored job with the new one.

  6. Click the Print button to print the job.

Print a stored job

Learn how to print a job that is stored in the printer memory.

Note:

The steps vary according to the type of control panel.

FutureSmart 3 control panels

FutureSmart 3 control panels

FutureSmart 4 control panels

FutureSmart 4 control panels

Find your printer control-panel type in the options below, and then follow the steps to print a stored job.

FutureSmart 3

Follow these steps if your printer has a FutureSmart 3 control panel.

In addition to the instructions below, you can view the following video of how to print a job that is stored in the printer memory.

Note:

The instructions on how to print a stored job start about halfway through this video, so you can skip ahead if you do not want to watch the first half of the video.

  1. From the Home screen on the printer control panel, scroll to and select Retrieve from Device Memory.

  2. Select the folder where the job is stored, and then select the name of the job.

  3. If the job is private, enter the four-digit PIN in the Password field when prompted, and then select OK.

  4. Select the Start button Start button to print the job.

FutureSmart 4

Follow these steps if your printer has a FutureSmart 4 control panel.

In addition to the instructions below, you can view the following video of how to print a job that is stored in the printer memory.

Note:

The instructions on how to print a stored job start about halfway through this video, so you can skip ahead if you do not want to watch the first half of the video.

  1. From the Home screen on the printer control panel, select Print.

  2. Select Print from Job Storage.

  3. Select Choose, and then select the folder where the job is stored.

  4. Select the name of the job that you would like to print, and then select OK or Done.

    If the job is private or encrypted, enter the four-digit PIN in the PIN or Password field when prompted, and then select OK.

  5. To adjust the number of copies, select the field for the number of copies, and then use the keypad to enter the number of copies to print.

  6. Press the Start button Start button or touch Print to print the job.

Delete a stored job

Learn how to delete a job that is stored in the printer memory.

Note:

The steps vary according to the type of control panel.

FutureSmart 3 control panels

FutureSmart 3 control panels

FutureSmart 4 control panels

FutureSmart 4 control panels

Find your printer control-panel type in the options below, and then follow the steps to delete a stored job.

FutureSmart 3

Follow these steps if your printer has a FutureSmart 3 control panel.

  1. From the Home screen on the printer control panel, select Retrieve from Device Memory.

  2. Select the name of the folder where the job is stored.

  3. Select the name of the job.

    If the job is private or encrypted, enter the PIN or the password when prompted.

  4. Select Delete to delete the job.

FutureSmart 4

Follow these steps if your printer has a FutureSmart 4 control panel.

  1. From the Home screen on the printer control panel, select Print.

  2. Select Print from Job Storage.

  3. Select Choose to view the job folders, and then select the name of the folder where the job is stored.

  4. Select the name of the job that you would like to delete.

  5. Select the Trash icon Trash icon to delete the job.

    If the job is private or encrypted, enter the PIN or password, and then select OK.

  6. When the confirmation prompt displays, select Delete Jobs.

Manage the number of jobs that can be stored on the printer

Learn how to manage the number of jobs that can be stored in the printer memory.

When a new job is stored in the printer memory, the printer overwrites any previous jobs with the same user and job name. If a job is not already stored under the same user and job name, and the printer needs additional space, the printer might delete other stored jobs starting with the oldest.

Note:

The steps vary according to the type of control panel.

FutureSmart 3 control panels

FutureSmart 3 control panels

FutureSmart 4 control panels

FutureSmart 4 control panels

Find your printer control-panel type in the options below, and then follow the steps to manage the number of jobs that can be stored on the printer.

FutureSmart 3

Follow these steps if your printer has a FutureSmart 3 control panel.

  1. From the Home screen on the printer control panel, open the Administration menu.

  2. Open the following menus:

    1. General Settings

    2. Manage Stored Jobs

  3. Select the Quick Copy Job Storage Limit field, and then use the keypad to enter the number of jobs that can be stored in the printer memory.

  4. Select Save to save the setting.

FutureSmart 4

Follow these steps if your printer has a FutureSmart 4 control panel.

  1. From the Home screen on the printer control panel, navigate to and select Settings.

  2. Open the following menus:

    1. Copy/Print or Print

    2. Manage Stored Jobs

    3. Temporary Job Storage Limit

  3. Use the keypad to enter the number of jobs that can be stored in the printer memory.

  4. Select Done to save the setting.


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