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HP iPAQ 100 Classic Handheld Series - Setting up E-mail and Installing Online Address Book

You must set up an e-mail account that you have with an ISP or an account that you access using a VPN server connection (typically a work account) before you can send and receive e-mail.

Setting up e-mail using Exchange server

Follow these steps to set up e-mail using Exchange Server:
  1. Tap Start > Messaging > New E-mail Account.
  2. Enter your e-mail address in the E-mail address box and tap Next.
  3. Scroll and select the Exchange server option from the Your e-mail provider list.
  4. Tap Next to synchronize outlook with your organization's Exchange e-mail server.
  5. In Server address, enter the Outlook Web Access server address and tap Next.
    note:
    Select This server requires an encrypted (SSL) connection check box to ensure you always send e-mail from this account using an Secure Sockets Layer (SSL) connection.
  6. Enter the User name, Password, and Domain on the Edit Server Settings screen.
  7. Select the check box for the items you want to synchronize, and tap Finish.

Creating POP3 or IMAP4 account

Follow these steps to create a POP3 or IMAP4 account:
  1. Tap Start > Messaging > New E-mail Account.
  2. Enter your e-mail address and tap Next .
    note:
    To allow Auto configuration to connect to the internet and obtain e-mail settings for you, tap on the check box.
  3. Scroll and select the Internet e-mail option from the Your e-mail provider list and tap Next.
  4. Enter your name and required account name (the name you want displayed when you send e-mail) and tap Next.
  5. Enter the incoming server name and select the required account type, POP3 or IMAP4 and tap Next.
  6. Enter the username, password and the outgoing mail server to complete the e-mail setup. Tap Next.
  7. Scroll and select the appropriate time for automatic send/receive of e-mails. You can also review your account information and make necessary changes to it. Tap Finish to open your e-mail account.
  8. To view additional information for any screen or while changing settings, tap Help icon.
note:
You can set up several e-mail accounts in addition to your Outlook e-mail account but you cannot add a new account while connected. Tap Menu > Stop Send/Receive to disconnect.

Deleting an account

Follow these steps to delete an account:
  1. Tap Start > Messaging.
  2. Tap Menu > Options.
  3. Tap and hold the account name, and tap Delete.

Installing an online address book

Many e-mail servers, including servers running Exchange Server, can verify names with an online address book called a directory service, using a protocol known as Lightweight Directory Access Protocol (LDAP). When you create an e-mail account, the directory service of your e-mail server is added to the Address, and you are given the option to enable it. After it is enabled, Messaging checks your contact list and then the directory service to verify names that you enter in the To, Cc, and Bcc fields. To enable a directory service or if you want to use additional services, follow these steps:
  1. If you are adding a new account, ask your network administrator for the name of the directory service and the server.
  2. In the message list, tap Menu > Tools > Options… > Address.
  3. In the In Contacts, get e-mail addresses from list, select which e-mail address book to check in contacts. Contacts will be checked first unless you select None.
  4. If your e-mail server is already listed, select the server's directory service check box to enable it and tap ok.
  5. If your e-mail service is not listed, tap Add….
  6. In the Directory name and Server boxes, enter the LDAP directory and server names.
  7. Ask your network administrator if authentication is necessary for your server. If so, select the Authentication is necessary on this server check box, and enter your user name and password.
  8. If you want the Messaging application to check this service, select the Check name against this server check box.
note:
To delete a service, tap and hold the service, and then tap Delete. While synchronizing your Outlook E-mail account, disable any directory services you have installed by clearing the Check name against this server check box. This helps avoid getting error messages when Messaging tries to verify names against the service that you are not connected to.

Additional Information

For more information, visit www.hp.com/support and check the following documents:
  • HP iPAQ 100 Classic Handheld Series - Setting Up an Existing Hotmail Account and Syncing E-mail and Contacts
  • HP iPAQ 100 Classic Handheld Series - Opening Attachments in E-mail

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