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HP LaserJet Pro MFP - Setting up the printer to send and receive faxes

Follow the steps in the order presented to set up the fax.

Applicable printers

The information in this document pertains to the following HP LaserJet Pro multifunction printers (MFPs):

  • HP LaserJet Pro 300 color MFP M375

  • HP LaserJet Pro 400 MFP M425

  • HP LaserJet Pro MFP M426

  • HP LaserJet Pro MFP M427

  • HP LaserJet Pro 400 color MFP M475

  • HP Color LaserJet Pro MFP M476

  • HP Color LaserJet Pro MFP M477

  • HP LaserJet Pro MFP M521

  • HP LaserJet Pro 500 color MFP M570

For HP LaserJet Pro MFP M428, M429, or M479 models, refer to the following document for steps to set up your printer to send and receive faxes:

HP LaserJet Pro MFP M428, M429, M479 - Setting up the printer to send and receive faxes

Before you begin

Complete the printer setup before connecting the fax service.

Important:

When connecting the printer to the telephone jack, use the phone cord and adapters that shipped with the printer.

Do not use other phone cords as it might cause problems with fax transmission.

Note:

In countries/regions that use serial telephone systems, an adapter is shipped with the printer. Use the adapter to connect other telecom devices to the same telephone jack that the printer is connected to.

Depending on the phone connection type, you might need a line-splitter and additional two-wire phone cords to complete the fax setup.

To identify the fax port and the telephone line-out port, look for the following icons on the rear of the printer:

Fax port icon

Fax port icon

Telephone line-out port

Telephone line-out port

Step one: Identify the phone connection type

Review the following equipment and service types to determine which setup method to use. The method used depends on the equipment and services already installed on the phone system.

Note:

The printer is an analog device. HP recommends using the printer on a dedicated analog telephone line.

  • Dedicated phone line: The printer is the only piece of equipment or service connected to the phone line

  • Voice calls: Voice and fax calls use the same phone line

  • Answering machine: An answering machine answers voice calls on the same phone line used for fax calls

  • Voice mail: A voice-mail subscription service uses the same phone line as the fax

  • Distinctive ring service: A service from the telephone company that allows several phone numbers to be associated with one phone line, and each number has a different ring pattern; the printer detects the ring pattern assigned to it and answers the call

  • Computer dial-up modem: A computer uses the phone line to connect to the Internet through a dial-up connection

  • DSL line: A digital subscriber line (DSL) service from the telephone company; this service might be called ADSL in some countries/regions

  • PBX or ISDN phone system: A private branch exchange (PBX) phone system or an integrated services digital network (ISDN) system

  • VoIP phone system: Voice over Internet protocol (VoIP) through an Internet provider

Step two: Set up the fax

Choose one of the options below that best describes the environment in which the printer will be sending and receiving faxes, and then follow the steps provided to set up the fax.

Note:

This printer is an analog fax device. HP recommends using the printer on a dedicated analog telephone line. For a digital environment, such as DSL, PBX, ISDN, or VoIP, make sure to use the correct filters and configure the digital settings correctly. For more information, contact the digital service provider.

Note:

Do not connect more than three devices to the telephone line.

Note:

Voicemail is not supported with this printer.

Step three: Configure the fax time, date, and header

Choose one of the methods below to configure the fax time, date, and header.

Note:

In the United States and many other countries/regions, setting the time, date, and other fax header information is a legal requirement.

Step four: Run a fax test

Run a fax test to make sure that the fax is set up correctly.

  1. From the Home screen on the printer control panel, touch the Setup button Setup button.

  2. Open the following menus:

    1. Service

    2. Fax Service

    3. Run Fax Test

  3. Review the test report.

    • If the report indicates that the printer passed the test, the printer is ready to send and receive faxes.

    • If the report indicates that the printer failed the test, review the report for more information about fixing the problem. The fax troubleshooting checklist has more information on resolving fax problems.

Additional information to configure the fax receive settings

For more information on configuring the fax receive settings, go to the following document:

HP LaserJet Pro MFP - Configure the receive fax settings


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