HP LaserJet Enterprise, HP PageWide Enterprise - Set up and configure Job Accounting (SJA)

First, follow these steps to enable job statistics and local quotas.

1. Open the device’s Embedded Web Server.

2. Log in using the Administrator password.

3. Select the General tab.

4. Select the Job Statistics Settings option from the left pane.

5. Scroll to the bottom of the page and under Device Users Statistics Log, select the check box Enable Device User Statistics Log.

6. Click Apply.

7. Select the Quota Settings option from the left pane.

8. Select the check box Enable local quota service.

9. Click Apply.

Follow these steps to add device users.

1. Open the device’s Embedded Web Server.

2. Log in using the Administrator password.

3. Select the Security tab.

4. Select the Access Control option from the left pane.

5. Scroll down and under Device User Accounts, click New.

6. Type the User information and then click OK.

   • Display Name - This name will be shown in EWS, the Control Panel, the Job Log, and on the SJA Job Statistics Log exports.

   • Email Address - Email address for user, this field is not required.

   • Network Name - Windows user name to be captured from the print stream. Can be left blank.

   • Access Code - Used to access the Control Panel. If using Server-less Job Accounting with Local Quota, this is also the code used in the Print driver.

     Note:

     This field is required. It associates a local device user account with the necessary device login credentials and any corresponding print jobs sent by a local device user.

   • Permission Set - This is the permission set the user can be connected to for custom access to the control panel. If no restrictions are being used or if restrictions are being applied to the Device User permission set, the administrator can use the default Device User.

     Note:

     If using SJA to restrict color, it is best to leave the default Permission Sets untouched.

7. Repeat for any additional users.

   Note:

   You might find it easier to create additional users in Excel and then import your list. The easiest way is to create one or two users, select Export to create a .csv file, modify and add the users in the .csv file, save the file, and then select Import to import the list to the EWS.

8. Click Apply.

Follow these steps to configure printer access.

1. Open the device’s Embedded Web Server.

2. Log in using the Administrator password.

3. Select the General tab.

4. Select the Access Control option from the left pane.

5. Scroll down and under Sign-In and Permission Policies, clear the Device Guest check box. All printer options should display with lock icons.

   Note:

   Without this set, incoming and outgoing fax jobs created while a Guest the Guest user is signed in via User Access Code are tracked. Outbound faxes sent via the PC Send to Fax driver cannot be tracked currently.

6. To restrict outgoing Guest faxes and track every outgoing fax to an account, set the Device Guest fax option to locked (sign-in required).

7. Make sure the Sign-In Method is set to Local Device.

8. Click Apply.

Follow these steps to configure local quotas.

1. Open the device’s Embedded Web Server.

2. Log in using the Administrator password.

3. Select the General tab.

4. Select the Local Quota Configuration option from the left pane.

5. To set default credits for new users, type the number of credits available for users, and then click Apply.

   Note:

   You can also reset credits for all users to defaults or set the job-in-progress limit requirement to Finish or Stop print jobs after a limit has been met. To make sure copy or print jobs cannot be processed without a code, you must default the Guest and Others account to 0 credits. This will force the printer to delete any jobs not having a user code. In the case of users that have no credits left, the printer will receive the job, then delete it and it will display as Canceled in the Job Log.

6. Adjust the Device User settings and set custom limits for individual users as needed.

   Note:

   There are three default users after Quotas are enabled. As new device users are created, they will automatically display here with the default credits set at the top of the page. As additional features (Incoming Fax, ePrint, etc.) are enabled, those names will also display here.

   • Guest - This account is for any jobs done at the printer that is requested by a non-authenticated user (a user without a User Access Code)

   • Others - This is less common and is used when a user is authorized, but in a way not recognized by Serverless Job Accounting and Local Quota (Example: User logged in through third party solution, but no User Access Code provided)

   • Administrator - This is for the printer administrator account

   • Incoming Fax - This is for tracking and possibly limiting any incoming faxes to the printer

   • ePrint - This is for tracking and possibly limiting the HP ePrint service

7. To change the default amount of credits a user has, select the check box next to the name and click Edit.

8. After making all changes, click OK.

9. To reset the credits available for individual users, select the user you want to change, and then click Reset. When prompted to confirm the credit reset, select Reset.

   Note:

   You can also create a schedule to automatically reset quota values, and include an email with quota usage summary. To do this, see the Local Quota Configuration page under the Schedule Quota section.

10. To configure Quota credits (the number of credits each image will use), under Usage Charges, adjust the Cost in Credits values, and click Apply. Each printed, scanned, or blank side uses (1) one credit by default.

    Note:

    Digital Send is used for Scan to Job Storage, Scan to Folder, Scan to USB, Scan to Email, and other configured scan to remote destination options. Setting the Empty Print side credit cost to 0 will not charge users for blank printed sides.

11. Click Apply.

Learn how to install and setup the HP Universal Print Driver (UPD) for printing in Windows.

1. Obtain HP UPD v6.6.1 or newer or the HP Smart Universal Print Driver from HP.com.

2. Install the print driver.

   Note:

   It is recommended to install and setup the Universal Print Driver v6.6.5 or newer for printing with Serverless Job Accounting with Local Quota.

3. After installing the UPD, enable Job Accounting.

   1. Open the Printer Properties.

   2. Select the Device Settings tab.

   3. Under the Installable Options section, enable Job Accounting.

   4. Click Apply.

   5. Click OK to exit Printer Properties.

4. Set the behavior for User Access codes.

   1. Open Printing Preferences.

   2. On the Job Accounting tab, change the Accounting Type from Off to User Access Code only.

   3. Choose one of the following options.

      • Type the User Access Code to statically set the User Access Code to be used for this print queue.

        OR

      • Leave the User Access Code blank and select the Always prompt when printing check box to open a blank input box that will allow for a User Access Code to be entered for every print.

        OR

      • Do both, and type a User Access Code, AND select the Always prompt when printing check box (default), which will still allowing for the code to be deleted and another code entered before printing if needed.

   4. Click Apply.

   5. Close Printing Preferences.

Learn how to install and setup the Universal Print Driver for printing in MacOS.

1. Install the print package for your printer.

   Note:

   It is recommended to install and setup the latest Mac PPD package for use with Serverless Job Accounting. To obtain the latest printer installation package, see HP Easy Admin.

2. Enable pop-ups allowing a User Access Code to be entered for every print.

   Note:

   Entry of User Access Codes is enabled by default.

   1. Open Printers & Scanners from Settings or System Preferences.

   2. Select the printer.

   3. Select the Options tab.

   4. Select the Require User Access Code check box.

   5. Click OK.