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HP LaserJet Enterprise, HP PageWide Enterprise - Create and manage fax speed dials

Learn how to create and manage fax speed dials.

Introduction

Use the control panel or HP Embedded Web Server (EWS) to manage the speed dials for the printer.

There are 1000 speed dials (numbered 000–999) available on the printer control panel using the fax job screen. Speed dials are listed on the fax screen by speed dial number, and the speed dial name is also displayed. Speed dials can have multiple destination numbers, and use ( - ), ( * ), and ( # ) characters.

Before you begin

Connect the fax cable to the fax port on the printer and to the phone port on the wall.

Method one: Manage speed dials in the HP Embedded Web Server (EWS)

Use the following steps to manage speed dials in the EWS.

  1. In the address line of your web browser, type the IP address or host name of the printer to open the EWS. For more information, see Open the HP Embedded Web Server (EWS).

  2. Using the top navigation tabs, click Fax.

  3. In the left navigation pane, click Speed Dials.

  4. To add a new speed dial, use the following steps:

    1. Select the checkbox next to the Speed Dial Code you want to assign the fax number to.

    2. Click Edit....

    3. In the Edit Speed Dial area, type a name for the speed dial in the Speed Dial Name: field.

    4. Type the fax number for the speed dial in the Fax Number: field, and then click Add.

    5. Click the OK button to save the speed dial.

    Note:

    Multiple fax numbers can be associated with a single speed dial.

  5. To edit a speed dial, use the following steps:

    1. Select the checkbox next to the Speed Dial Code to edit, and then click Edit....

    2. Edit the Speed Dial Name: or Fax Number:, and then click OK to save the changes to the speed dial.

  6. To delete a speed dial, select the checkbox next to the Speed Dial Code and then click Delete....

  7. Use the Import... button to import comma-separated value (.csv) files containing lists of contacts, speed dials, or user access codes. The import feature allows you to load multiple contacts, speed dials, or user access codes all at once instead of one at a time.

  8. Use the Export All... button to save a list of the printer's address book contacts, speed dials, and/or user access codes to a single .csv file. The resulting .csv file can then be saved to a location of your choice.

Method two: Manage speed dials using the control panel

Use the following steps to manage speed dials using the control panel.

Note:

The steps vary according to the type of control panel.

Create a speed dial list (FutureSmart 3)

Use the following steps to create a speed dial list (FutureSmart 3).

  1. From the Home screen on the printer control panel, touch the Fax button.

  2. Touch the Speed Dials button to display the Speed Dials screen.

  3. Touch one of the unassigned One Touch Speed Dials numbers.

  4. Touch the Speed Dial Name field to display the keyboard.

  5. Type a name for the speed dial.

  6. Type a fax number for the speed dial.

    Note:

    To enter additional fax numbers for a speed dial, touch the screen to the right of the last digit of the previously entered fax number. When the cursor appears, touch the enter key to move the cursor to the next line. Repeat this step to enter all the numbers for the speed dial.

  7. Touch the OK button.

    The name and fax number (or numbers) display next to the selected One Touch Speed Dials number. Touch the OK button to return to the Fax screen.

Create a speed dial list or new speed dial contact (FutureSmart 4)

Use the following steps to create a speed dial list or new speed dial contact.

  1. From the Home screen on the printer control panel, swipe until the Contacts app tile displays. Touch the Contacts tile to open the app.

  2. Touch the arrow in the upper left corner and select Fax Speed Dials.

  3. Touch the Add Contact icon icon.

  4. Type a name for the speed dial list or speed dial contact in the Display Name field.

  5. Type a Fax Speed Dial number, or select Next Available.

  6. Type a Fax Number for the contact, or, if creating a list, type numbers for all contacts in the list.

  7. Touch Save.

Add a number to an existing speed dial list

Add a number to an existing speed dial list as follows.

FutureSmart 3

Use the following steps to add a number to an existing speed dial list.

  1. From the Home screen on the product control panel, scroll to and touch the Fax button.

  2. Touch the Speed Dials button to display the Speed Dials screen.

  3. Touch the One Touch Speed Dials number of the list to be edited.

  4. Touch the down arrow on the Speed Dial Name box to open the drop-down menu.

  5. Touch the Fax Numbers item.

  6. To add a fax number for a speed dial name, touch the screen to the right of the last digit of the last fax number in the list. When the cursor appears, touch the enter key to move the cursor to the next line and then type the fax number.

  7. Touch the OK button to return to the Speed Dials screen.

  8. Touch the OK button to return to the Fax screen.

FutureSmart 4

Use the following steps to add a number to an existing speed dial list.

  1. From the Home screen on the printer control panel, swipe until the Contacts app tile displays. Touch the Contacts tile to open the app.

  2. Touch the arrow in the upper left corner and select Fax Speed Dials.

  3. Select a speed dial list.

  4. Touch the Edit icon icon.

  5. Type the number for the contact you want to add in the Fax Number field.

  6. Touch Save.

Delete a speed dial list

Delete a speed dial list for either FutureSmart 3 or 4.

FutureSmart 3

Use the following steps to delete a speed dial list.

  1. From the Home screen on the product control panel, scroll to and touch the Fax button.

  2. Touch the Speed Dials button to display the Speed Dials screen.

  3. Touch the One Touch Speed Dials number of the list to be deleted.

  4. Touch the Delete button.

  5. Touch the Yes button to confirm the deletion of the speed dial list and to return to the Fax screen.

FutureSmart 4

Use the following steps to delete a speed dial list.

  1. From the Home screen on the printer control panel, swipe until the Contacts app tile displays. Touch the Contacts tile to open the app.

  2. Touch the arrow in the upper left corner and select Fax Speed Dials.

  3. Select a speed dial list.

  4. Touch the Delete icon icon.

  5. Touch Delete to confirm.

Delete a single number from a speed dial list

Delete a single number from a speed dial list for either FutureSmart 3 or 4.

FutureSmart 3

Use the following steps to delete a single number from a speed dial list.

  1. From the Home screen on the product control panel, scroll to and touch the Fax button.

  2. Touch the Speed Dials button to display the Speed Dials screen.

  3. Touch the One Touch Speed Dials number of the list to open the keyboard.

  4. Touch the down arrow on the Speed Dial Name box to open the drop-down menu and then touch the Fax Numbers option.

  5. Scroll through the list of fax numbers and touch the screen to the right of last digit of the fax number to be deleted. Use the backspace key to delete the fax number.

  6. Touch the OK button to return to the Speed Dials screen.

  7. Touch the OK button to return to the Fax screen.

FutureSmart 4

Use the following steps to delete a single number from a speed dial list.

  1. From the Home screen on the printer control panel, swipe until the Contacts app tile displays. Touch the Contacts tile to open the app.

  2. Touch the arrow in the upper left corner and select Fax Speed Dials.

  3. Select a speed dial list.

  4. Touch the Edit icon icon.

  5. Scroll through the list of fax numbers and touch the screen to the right of last digit of the fax number to be deleted. Use the backspace key to delete the fax number.

  6. Touch Save.

Search a speed-dial list by name

Search a speed-dial list by name for either FutureSmart 3 or 4.

Note:

If you do not know the unique name of the speed dial, type a letter to select any portion of the list. For example, to view speed-dial names that begin with the letter N, type the letter N. If no matching entries exist, a message appears before the search shows the entry that is closest to the letter N.

FutureSmart 3

Use the following steps to search a speed-dial list by name.

  1. From the Home screen on the product control panel, scroll to and touch the Fax button.

  2. Touch the search button. This button looks like a magnifying glass and is located to the right of the Speed Dials button.

  3. Type the first letters of the speed dial name to search for. As matches are found, the list at the top of the search screen is populated. If necessary, scroll to see all the entries, or type more letters to narrow the search.

  4. Select the appropriate name from the list and touch the OK button. The speed-dial list on the main fax screen shows the selected entry within the list of numbers.

  5. Touch a speed dial number to add it to the recipients list.

  6. Select or search for additional names as needed.

FutureSmart 4

Use the following steps to search a speed-dial list by name.

  1. From the Home screen on the printer control panel, swipe until the Contacts app tile displays. Touch the Contacts tile to open the app.

  2. Touch the arrow in the upper left corner and select Fax Speed Dials.

  3. Touch the Search icon icon.

  4. Type the first letters of the speed dial name to search for. As matches are found, the list at the top of the search screen is populated. If necessary, scroll to see all the entries, or type more letters to narrow the search.


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