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HP LaserJet Managed E40040, E45028 - Setting up the printer (hardware)

This document explains how to set up the physical parts of the printer. Complete these steps before installing the printer software on the computer.

If the printer hardware is already set up, see the Links to software installation instructions section at the end of this document for help with software installation.

Follow these steps to set up the printer:

  1. Unpack the printer:

    1. Select a site to place the printer that meets the following specifications:

      • A sturdy work surface in a well-ventilated and dust-free area, and away from direct sunlight

      • Temperature range: 10° - 32.5° C50° to 91° F

      • Humidity range: 10% - 80%

    2. Allow sufficient space around the printer to open all doors and trays. Refer to the space requirements listed below for your specific printer model.

      • E40040dn model:

        CAUTION:

        The E40040dn model weighs 8.5 kg18.74 lb.

        Space requirements (E40040dn model)

        Space requirements (E40040dn model)
      • E45028dn model:

        Note:

        The E45028dn model weighs 18.9 kg41.67 lb. HP recommends that two people move the printer.

        Space requirements (E45028dn model)

        Space requirements (E45028dn model)
    3. Take the HP printer out of the box, and then verify that the contents match this illustration:

      Contents of the box

      Contents of the box
    4. Remove all tape and packing material from the printer.

      Note:

      HP recommends recycling the packaging materials.

      Remove the tape

      Remove tape
  2. Load paper in Tray 2:

    The following information describes how to load paper into Tray 2.

    Note:

    This tray holds up to 250 sheets of 75 g/m220 lb paper.

    1. Open Tray 2.

      Open Tray 2

      Open Tray 2
    2. Adjust the paper-length and paper-width guides by squeezing the adjustment latches and sliding the guides to the size of paper being used.

      Extend the paper guides

      Extend the paper guides
    3. Load paper into the tray and verify that the paper guides lightly touch the stack, but do not bend it.

      Note:

      To prevent jams, do not overfill the tray. Make sure the top of the stack is below the tray-full indicator.

      Load paper

      Load paper
    4. Close the tray.

      Close Tray 2

      Close Tray 2
  3. Connect the network cable (optional):

    If you are connecting to a network, connect the network cable now. If not, continue to the next step.

    Note:

    A network cable is not included with the printer.

    Connect network cable

    Connect network cable
    CAUTION:

    Do not connect a USB cable now. To use a USB cable to connect the printer to the computer, connect it when prompted during software installation.

    Do not connect a USB cable yet

    Do not connect USB cable yet
  4. Connect the power cable and turn on the printer:

    1. Connect the power cable between the printer and a grounded AC outlet.

      Note:

      To prevent damage to the printer, use only the power cable that is provided with the printer.

      CAUTION:

      Make sure your power source is adequate for the printer voltage rating. The voltage rating is on the printer label. The printer uses either 100-127 Vac or 220-240 Vac and 50/60 Hz.

      Connect the power cord

      Connect the power cord
    2. Press the Power button to turn on the printer and then wait for it to initialize.

      Turn on the printer

      Turn on the printer
    3. On the control panel Initial Setup screen, set the language, the location, the date/time format, and other features.

      For advanced setup for network-connected printers, enter the printer IP address in the address bar of a web browser after the printer is in a ready state. To find the IP address on the printer control panel, select the Information button Information button, and then select the Ethernet icon Network icon.

      Note:

      For information about advanced configuration of network-connected printers, click the link below for your printer model.

  5. Enable the USB port:

    The USB port is disabled by default and must be enabled from the printer control panel.

    Follow these steps to enable the USB port:

    1. From the Home screen on the printer control panel, open the Settings menu.

    2. Select General > Enable Device USB > Enabled.

    3. Follow the instructions for your operating system:

      Note:

      A USB cable is not included with the printer.

      • Windows: Do not connect a USB cable until prompted during the software installation in the next step. Continue to the next step.

      • Mac: Connect the USB cable now.

  6. Verify that the printer functions:

    To verify that the printer functions, complete the following steps:

    1. From the Home screen on the printer control panel, select Reports.

    2. Select Configuration/Status Pages.

    3. Select Configuration Page, and then select Print to print the Configuration and Jetdirect pages.

      If the printer is connected to a network, find the IP address on the Jetdirect page.

      • IPv4: If the IP address is 0.0.0.0, or 192.0.0.192, or 169.254.x.x, manually configure the IP address. Otherwise, the network configuration was successful.

      • IPv6: If the IP address begins with "fe80:," the printer should be able to print. If not, manually configure the IP address.

      Note:

      The Configuration Page includes firmware version information that you can refer to when updating the firmware.

  7. Update the printer firmware (Recommended):

    HP provides firmware updates for printers to help address any known issues, enhance security, and add new features throughout the life of the printer.

    Before using your printer, HP strongly recommends that you upgrade to the latest firmware version. View the following video for information on how to upgrade the firmware.

    Note:

    Check with the network administrator before updating the printer firmware.

    For additional information on updating the printer firmware, see Update the printer firmware.

Links to software installation instructions

After completing the previous setup steps, install the printer software using one of the following methods:

  • Method one: Download HP Easy Start (Windows and macOS clients)

    1. Go to 123.hp.com and click Download.

    2. Follow the onscreen instructions to download and launch HP Easy Start, and then follow the onscreen instructions to install the software.

  • Method two: IT managed setup (Windows only - clients and servers)

    Visit hp.com/go/upd to download and install the HP Universal Print Driver.

Find more information

For more information, click the link below for your printer model.

Touch the Help button Help button on the printer control panel to access Help topics.

Press the Help button

Press the Help button

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