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HP Digital Sender 9200c - Features and benefits

The HP 9200c Digital Sender helps quickly and conveniently distribute paper documents in an electronic format. It scans all kinds of documents and then uses the included HP Digital Sending Software (HP DSS) to send them to e‑mail addresses, fax destinations, or network folders. The digital sender can also be set up to send documents to workflow destinations, along with metadata files containing workflow information that is captured at the device control-panel interface.
Digital-sender walk-around
The following illustrations show the main external parts of the digital sender.
Figure : External parts (1 of 3)
1
Jam-release button
2
Control panel
3
On/off switch
4
Output bin
5
ADF input bin
Figure : External parts (2 of 3)
6
ADF cable
7
Control-panel cable
8
Embedded Jetdirect 10/100Base-T network port
9
EIO port
10
Power connector
Figure : External parts (3 of 3)
11
Scanner lock
12
Serial number
Hardware features
The device includes the following hardware features:
  • ADF-The device comes with a legal-size automatic document feeder (ADF) that accepts up to 50 pages.
  • Interactive touchscreen control panel-Intuitive onscreen menus and wizards help to complete digital-sending tasks.
  • Flatbed scanner-The letter/A4-size scanner can scan both black-and-white and color documents, with the ability to scan up to 1 mm (0.04 inch) from the paper edge.
  • Memory-The device comes standard with 128 megabytes (MB) of random access memory (RAM).
  • Hard disk-The device includes a 20-gigabyte (GB) internal hard drive for storing documents and settings.
  • Connectivity-The device provides a 10/100Base-T port and an enhanced input/output (EIO) port for connectivity.
  • HP Jetdirect Inside- An embedded network interface ensures reliable network connectivity.
Software features
The HP DSS program supports the digital sender by providing the following features:
  • Send to e-mail-Scan a document and send it to one or more e-mail recipients in the form of a .PDF, .JPEG, .TIFF, or .MTIFF file.
  • Send to secondary (secure) e-mail-Send a document by using a secure third-party e-mail solution.
  • Send to fax-Scan a document and send it to a local area network (LAN) fax, Internet fax, or Windows® 2000 fax destination. (This device does not have analog fax capability.)
  • Send to workflow-Scan a document and save it to a network folder or file transfer protocol (FTP) site along with a file containing additional information about the document. A third-party software program can then retrieve and decipher the information, and perform the appropriate operation on the scanned image. A printer can also be set up as a workflow destination, so that scanned documents can be printed.
  • Send to network folder-Scan a document and send it to a folder on the network.
Minimum system requirements
The following table describes the network components that are used for digital sending.
HP 9200c Digital Sender minimum system requirements
Component
Description
Network server running Microsoft® Windows 2000 Professional, Server, or Advanced Server; Windows XP Professional; or Windows 2003 Standard or Enterprise Server
The server contains the following components:
HP DSS
HP MFP DSS Configuration Utility-used to configure and monitor digital-sending features after the HP DSS program has been installed
Windows 2000 Fax service-required only when the Windows 2000 Fax service is the method of fax transport
Network
Fast Ethernet 100Base-TX or Ethernet 10Base-T
Digital senders or MFP products
An HP DSS server can support up to 250 HP 9200c Digital Senders or MFP products on the same network. Each device can be individually configured to support any or all of the digital-sending options.
HP DSS does not support the HP 9100C or 8100C Digital Senders.
Web browser
Users can use a Web browser from any computer on the network to configure and monitor the digital sender by using HP Web Jetadmin, or the embedded Web server in the digital sender.
SMTP gateway
This gateway facilitates the e-mail and Internet fax digital-sending options.
LAN fax server
A LAN fax server is a network device that centrally handles the sending and receiving of large numbers of fax jobs. HP DSS can be used to configure the digital sender to route outgoing faxes to a LAN fax server.
LDAP server
An LDAP server is a directory server that contains recipients' names and e-mail addresses and supports Lightweight Directory Access Protocol (LDAP). HP DSS uses the LDAP server to obtain addresses for the digital-sender address book.
FTP server
An FTP server can be used as a destination for documents scanned by the digital sender.
Domain controller/Novell directory server
In order to support user authentication, the digital sender must have access to a domain controller or Novell directory server in order to validate the user's login information.
Network printer
A network printer can be set up as a destination for documents scanned by the digital sender.
Security features
The most basic security feature of the digital sender is its ability to require a network login before a user can gain access to digital sending functions. This prevents unauthorized users from walking up to the device and sending documents. Hewlett-Packard Company highly recommends that authentication be enabled when configuring the digital sender.
For users who are concerned about e-mail security, the digital sender comes with a secure e-mail option. A number of third-party software vendors offer services for secure e-mail delivery. The Secondary E-mail feature is designed to work with one of these third-party software programs for users who require an extra measure of data security. It differs from the regular e-mail feature in that the data between the device and the HP DSS server is encrypted. An rfc822-compliant e-mail message that includes the scanned data as an attachment is created in a folder on the HP DSS server. The third-party software program, which is monitoring this folder, processes the e-mail message and sends it out in a secure manner.
Restricting software access
In order to keep the digital sender secure, you must also restrict access to the software programs that can be used to configure the device. By default, the digital-sending configuration options in the EWS are disabled when the digital sender begins using the HP DSS service. The digital sender can then only be configured by using the HP MFP DSS Configuration Utility. This centralizes configuration tasks and helps control security. Make sure that the HP DSS is installed on a secure server and that unauthorized users cannot use the HP MFP DSS Configuration Utility.
In addition, a password can be set in the EWS to prevent unauthorized access to the device-settings tabs. After the password has been set, users can only see the EWS Information tab.
Securing the embedded Web server
You can assign a password for access to the embedded Web server so that unauthorized users cannot change the digital sender settings.
  1. Open the embedded Web server.
  2. Click the Settings tab.
  3. On the left side of the window, click Security.
  4. Type the password next to New Password, and type it again next to Verify Password.
  5. Click Apply. Make note of the password, and store it in a safe place.
Securing HP Web Jetadmin
The final software program that can be used to control the digital sender is the HP Web Jetadmin program. This program can also be configured to require a password before any changes can be made. It should also be installed on a secure server and should be protected from unauthorized use.
Using the security lock
The security lock is a mechanical lock that prevents the removal of internal device components, such as the hard disk, compact flash, and memory DIMM. The lock is a third-party computer lock similar to the ones that are used to secure laptop computers. Purchase the lock separately, and then install it on the product in the location shown in this figure.
Figure : Security lock

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