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OfficeJet Pro X Series - Mac OS - Configuring Scan to E-Mail

Environment
Mac OS 10.7
Mac OS 10.8
Mac OS 10.6
Mountain Lion
Lion
Snow Leapard
OfficeJet
Scan to E-Mail
Questions/Symptoms
Set scan to E-Mail feature from Mac OS X
Answer/Solution
The Hewlett-Packard OfficeJet Pro X Series of multi-function printers supports scanning documents directly to email. This feature is accessable to Mac OS 10 users as well.

Below are the procedures for setting up Scan to Email using a Mac OS operating system.

1. Open the HP Utility. The Utility is accessable either through a short cut in the dock or from the Hewlett-Packard folder in the Applications folder.


2. On the left of the HP Utility highlight the OfficeJet Pro X that will be configured. Then locate the Scan to E-mail icon at the bottom of the window on the right. Click on the Scan to E-mail icon.



3. This will open Scan to E-mail configuration options.



4. Click on the Begin Scan to E-mail Setup... button. This will launch the embeded web server (EWS) for the OfficeJet Pro X in the system's default web browser. Click on the Scan tab at the top and then Scan to Email Setup.


There may be a warning presented about going to a secure web page. Click ok on the warning.


5. Click the Outgoing Email Profiles. This is where the mail server information will be configured.


6. Click New.

7. This will begin the shortcut/account configuration process.


8. Enter the email address for the account that will be used for sending the scanned images/documents from the OfficeJet Pro X. Enter the display name for the shortcut that will be available on the front control panel of the OfficeJet. An optional 4 digit security PIN can also be configured here. This PIN would be required to allow sending from the device. When the appropriate fields are configured click Next.

9. Here the actual email server (SMTP) information needs to be configured.


10. This information is used to authentic the OfficeJet to the mail server so that scanned documents can be delivered. This is configured just like an email client on the Macintosh would be. The information can be easily obtained from the email service provider or by referencing a previously set up email account on the Macintosh. Once everything is properly entered click Next.

11. The following window will setup whether a copy of the email sent from the OfficeJet will be copied to the account used to send the email. Configure this option as desired and click Next.


12. Verify the settings represented on the summary screen and if they are all correct click on the Save and Test option.


13. The OfficeJet will attempt to contact the configured SMTP server using the specified credentials to verify the ability to send email.



14. If all is successful the Profiles screen will appear with the new Scan to Email profile in the list.


15. The OfficeJet Pro X is now configured to send emails directly from the front control panel of the MFP.

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