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HP Officejet 4200 All-in-One Series - Printing Overview for the HP Officejet 4200 All-in-One Series

Introduction
The purpose of this document is to review the basic print functions and settings of the all-in-one. Information on how to perform specific printing tasks is contained in the Help files accessed by clicking Help in the HP Director.
Accessing the print settings
Correct print settings ensure that your printed document looks its best. Accessing the printer properties from the Printers folder is different than accessing them from within an application or from the HP Director screen. To make changes to these settings, use one of the following methods that best applies to the situation. Some of the tabs are available only when accessing the printer properties from the Printers folder. The contents of the print settings tabs are the same no matter which way they are accessed.
Accessing the settings from within an application
Most applications offer the option to make changes to the print settings before printing. These options may be found selecting the File menu option and then Print or by clicking the Print icon. Clicking Setup or Properties will open the printer properties dialog box. Changes made to the print properties from within the application do the following:
  • Do not modify the default print settings.
  • The changes are temporary: When the application is closed the settings revert to the system default settings.
  • Affect only the application that they are made in.
Accessing the settings from the Director software
The printer properties (or settings) may be changed in the Director software. Click Settings, click Print Settings, and then click Printer Settings to access the settings. Changes made to the print settings from the Director software have the following effects:
  • Alter the default print settings.
  • Settings are effective until they are modified again.
  • Affect all applications.
Accessing the settings from the Printers folder
Modifications to the print settings in the Printers folder have the same affects as from the Director software. Some additional tabs for configuring the print drivers may be available depending on the Windows version. To change the settings in the Printers folder, follow the steps below:
  1. Open the Printers folder.
    • Windows 98, Me, and 2000: Click Start, click Settings, and then click Printers.
    • Windows XP: Click Start, and then click Printers and Faxes.
  2. Open the print properties:
    • Windows 98 and Me: Right-click the HP all-in-one printer icon (not the fax), and then click Properties.
    • Windows 2000 and XP: Highlight the all-in-one printer icon (not the fax), click File, and then click Printing Preferences.
Basic print settings information
The following information describes the most commonly used print settings.
  note:
The illustrations in this document were taken from Windows XP. If you are using another version of Windows, the settings on the tabs will be the same but some may look slightly different.
Paper/Quality tab
Change the settings related to paper type, size, and print quality on the Paper/Quality tab. The print driver will not allow you to select print settings that contradict other settings.
    Figure : Paper/Quality tab
  1. Print task quick sets
  2. Paper size
  3. Loaded paper type
  4. Print quality setting
  • Print Task Quick Sets
    Select one of the options to automatically configure the settings for a specific printing task, such as printing borderless on four by six inch photo paper. No further settings changes need to be done. This option is available on all of the tabs except Services.
    You can also create your own Quick Sets by making the desired changes and then clicking Save. You will be prompted to name your Quick Set.
  • Size is
    Select the loaded paper size. There is also an option to enable borderless printing.
  • Type is
    Select the loaded paper type. When Automatic is selected, the all-in-one will determine the paper type.
    If Borderless Printing is selected, use the Borderless Auto Fit setting when the size of the original image is not the same as the loaded paper size. The size of the image will be adjusted to fit the loaded paper. Some cropping may occur.
  • Print Quality
    Setting
    Description
    FastDraft
    300 by 300 dpi printing using HP's patented color layering technology or PhotoREt. Print Quality is traded for print speed. This is the fastest print mode. Print speeds of up to 17 pages of black text per minute are possible.
    Fast Normal
    600 by 600 dpi printing. Print quality will be better than FastDraft but will also be slower.
    Normal
    600 by 600 dpi using HP's patented color layering technology or PhotoREt but at a higher quality than Fast Normal.
    Best
    600 by 600 dpi printing using HP's patented color layering technology or PhotoREt.
    Best mode is the highest print quality setting that should be used with plain paper.
    Best mode will yield photo-realistic images on any paper type and is the best choice for printing photos that have a resolution of 600 dpi or less.
    Maximum dpi
    4800 by 1200 dpi. Choose this setting only when printing high resolution images of 1200 dpi or higher on high quality photo paper. The HP PhotoREt color layer technology is disabled when printing in this mode.
    This print mode creates very large print spool files (400 MB or larger) so a warning will appear when this mode is selected.
The HP Digital Photography button allows access to a number of digital image processing options. Effects of the adjustments are shown in the example image if Automatic is not selected.
Figure : HP Digital Photography Options
Finishing tab
The Finishing tab contains the settings for orienting the page for printing.
Figure : Finishing tab
  • Print on Both Sides
    Select two-sided printing. Use the Automatic setting only when the optional two-sided printing accessory has been installed.
  • Pages Per Sheet
    Select this option to automatically reduce and print the selected number of pages (up to 16) onto a single sheet of paper. You can add page borders as well as selecting print order. Combine this option with two-sided printing to save paper.
  • Poster Printing
    Create a poster that is up to five sheets of paper high by five sheets of paper wide. When this mode is selected, the print job will automatically expand to fill the number of pages.
  • Rotate by 180 Degrees
    Normally, the top of the page exits from the printer first. Select this option so the bottom of the page exits from the printer first.
Effects tab
The Effects tab has two main options, Resizing Options and Watermarks.
Figure : Effects tab
  • Resizing
    This option allows you to scale the size of an original to fit a different paper size. The size can be either a selected paper size or a percentage.
  • Watermark
    Add a watermark to the document. Select one from the list or add your own watermark.
Basics tab
Settings on the Basics tab affect how the pages are printed.
Figure : Basics tab
  • Orientation
    Select from Portrait, Landscape, and Mirror Image (reversed image) printing.
  • Page Order
    Change the order in which the pages are printed, front to back or back to front.
  • Copy Count
    Create multiple copies of a document by selecting a number greater than one. Click the Collate button to collate the printouts.
  • Show Print Preview
    Select this to preview the print job before it actually prints.
  • Advanced features
    Click this button to access the Ink Volume, Dry Time, and Low Memory Mode settings.
    Figure : Advanced Features
    • Ink Volume
      Move the slider in the Ink Volume section to adjust how much ink is applied to the page. This is helpful if too much ink is causing the paper to wrinkle.
    • Drying Time
      If the ink on a page is smudging when the next page is dropped into the paper tray, the ink needs more drying time. (This can also be a result of poor quality paper). Adjust the slider in the Drying Time section to increase the drying time. This may decrease the print speed.
    • Low Memory Mode
      Use this setting only when there is not enough hard disk or memory space to print a page. The page will be sent directly to the printer instead of to the Windows print spooler. Printing in this mode may require more time to print the pages. For a better long-term solution, free up some hard disk space.
Color tab
Use the options on the Color tab to adjust how colors are printed.
Figure : Color tab
  • Color Options
    Select this setting to Print color images in grayscale. The High Quality setting uses both print cartridges to produce photo-realistic black and white image. Printing with only the black print cartridge will produce a black and white image but some detail may be lost.
  • Color Attributes
    Move the sliders to modify the color saturation, brightness, and tone. This can remove color tinting or make the colors more vibrant. Use the print preview option to see the effect before printing.
  • Color Space
    Windows allows you to associate color profiles with printers. Select between sRGB/sYCC and AdobeRGB. This is normally important only if you are doing graphics design.
Services tab
Clicking the image on the Services tab to open the HP Toolbox. Use the HP Toolbox to perform the following:
  • Align the print cartridges.
  • Clean the print cartridges.
  • Print a test page.
  • Print a Diagnostic page.
  • View the estimated ink levels of the print cartridges. The ink levels reported are estimates based on the number of drops of ink printed.
  • Change configuration options of the all-in-one. Enable the optional two-sided print accessory from the Toolbox.
Two-sided printing
Use the information below to enable two-sided printing.
Two-sided printing for all printed pages
Follow the steps below if you wish all printed pages to be printed two-sided:
  1. Close all running programs. Programs will not recognize changes to the default print settings until they are restarted.
  2. Open the HP Director by double-clicking the HP Director icon.
  3. Click Settingsand then click Printer Settings.
  4. Select the Finishing tab and then click Print on Both Sides. Book mode is the default mode, click Flip pages up if you wish tablet mode.
  5. Click OK.
    When you print, the odd numbered pages will print and a window with instructions will appear on the computer. After the odd numbered pages have printed, follow the instructions to rotate and reinsert the pages into the paper tray, and then click Continue.
Two-sided printing as its required
Follow the steps below if you wish to enable two-sided printing only when you need it. From the program you wish to print from:
  1. When you are ready to print, click File and then click Print.
  2. Verify that the all-in-one is selected as the printer and then click Properties (or click Preferences if that is the option).
  3. Select the Finishing tab and then click Print on Both Sides. Book mode is the default mode, click Flip pages up if you wish tablet mode.
  4. Click OK to save the changes and return to the application.
  5. In the program you are printing from, click Print. The odd numbered pages will print and a window with instructions will appear on the computer.
    After the odd numbered pages have printed, follow the instructions to rotate and reinsert the pages into the paper tray, and then click Continue.
    All further documents will be printed in the same manner until the program is closed. The print settings will revert to the default values after the program is closed.

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