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HP LaserJet Pro MFP - Requirements when configuring Outgoing E-mail Profiles, E-mail Options, and E-mail Address Book fields

Introduction

This document lists the different fields used to configure Scan to E-mail for an HP LaserJet Pro MFP, including Outgoing E-mail Profiles, E-mail Options, and E-mail Address Book fields, and the maximum length and valid input values required for each.
note:
For instructions on how to set up an outgoing email profile, go to Configure Scan to E-mail (c03231533) (in English).

Outgoing E-mail Profiles

The Scan to E-mail feature must have at least one outgoing e-mail profile set up before it can be used. The outgoing e-mail profiles can be setup, edited or deleted via the products Embedded Web Server, or via the Scan to E-mail Wizard software. There can be up to 20 outgoing profiles saved. Following are the valid input values and lengths that are supported for creating an outgoing e-mail profile:
Field
Length
Valid Value
Outgoing e-mail address
50 maximum
All ASCII values
Display name
25 maximum (Unicode)
Any UTF-8 values
SMTP server
100 maximum
All ASCII values
SMTP port
Integer value from 0-65535
Integer value from 0-65535
SMTP User ID
50 maximum
All ASCII values
SMTP password
50 maximum
All ASCII values
PIN
4 exactly
Integer – Must be 4 digits
PIN confirm
4 exactly
Must match PIN
note:
Valid formats for the SMTP User ID can be entered as follows but it is up to the SMTP server to parse out the domain.
  • Normal username
  • username@domain.com
  • domain.com\username (must be backslash\)

E-mail options

The Embedded Web Server also allows the setup of default e-mail options. The following are valid input values and lengths that are supported for these default options.
Field
Length
Valid Value
E-mail subject
80 maximum
Unicode [a-z] [0-9]
Body text
512 maximum
Unicode [a-z] [0-9]
File name prefix
20 maximum
Unicode [a-z] [0-9]

E-mail Address Book

The device will have the ability to save up to 50 individual or up to 49 group e-mail entries. Groups cannot be added to groups to prevent circular references. The E-mail Address Book can be edited via the control panel or the Embedded Web Server. Up to 51 destinations (the size of the e-mail address book plus 1) can be selected to send to.
Field
Length
Valid Value
Contact e-mail address
50 maximum
All ASCII values
Contact name
25 maximum (Unicode)
Any UTF-8 values

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