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HP LaserJet Enterprise, HP PageWide Enterprise - Set up Scan to USB Drive

Learn how to set up the Scan to USB drive feature.

Introduction

The printer has a feature that enables it to scan a document and save it to a USB flash drive. The feature is not available until it has been configured through the HP Embedded Web Server (EWS).

FutureSmart 3

Use the following steps for FutureSmart 3.

Step one: Enable Save to USB

Use the following steps to enable Save to USB.

  1. Select the Security tab.

  2. Scroll to Hardware Ports and make sure that Enable Host USB plug and play is enabled.

  3. Select the Scan/Digital Send tab.

  4. In the left navigation pane, click Save to USB Setup.

  5. Select the Enable Save to USB check box.

  6. Click Apply at the bottom of the page.

Step two: Create a Save to USB Quick Set (optional)

Use the following steps to create a Save to USB Quick Set.

Note:

Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick Sets application.

  1. Navigate to the Quick Sets Setup area of the EWS using the following steps:

    1. Using the top navigation tabs, click General.

    2. In the left navigation pane, click Quick Sets Setup.

  2. Click Add. The Quick Set Wizard opens.

    Note:

    Click Cancel on any page of the Quick Set Wizard to cancel the current changes, exit the Quick Set Wizard, and return to the Quick Sets Setup page.

  3. Select Save to USB for the Quick Set Type, and then click Next.

  4. Enter a title for the Quick Set in the Quick Set Title (required) field.

  5. Select the location for the Quick Set to appear on the printer from the Button Location drop-down list. This setting determines whether the Quick Set displays on the Home screen or within the Quick Sets area on the printer control panel.

  6. Enter a description of the Quick Set in the Quick Set Description (required) field.

  7. Select a Quick Set Start Option to determine what occurs after selecting a Quick Set on the printer control panel, and then click Next.

  8. Select a default location where scanned files are saved on USB storage devices inserted into the USB port on the control panel, and then click Next. The default location options are:

    • Save at root directory of the USB storage device

    • Create or place in this folder on the USB Storage Device — The path to the folder on the USB storage device must be specified when using this file location option. A backslash \ must be used to separate folder\subfolder names in the path.

  9. Select an option from the Condition on Which to Notify: drop-down list, and then click Next.

    This setting determines if, or how, users are notified when a Save To USB Quick Set job completes or fails. The options for the Condition on Which to Notify: setting are:

    • Do not notify

    • Notify when job completes

    • Notify only if job fails

  10. Choose the Scan Settings for the Quick Set, and then click Next.

    Note:

    For more information on the available scan settings, see Default scan settings for Save to USB setup.

  11. Choose the File Settings for the Quick Set, and then click Next.

    Note:

    For more information on the available file settings, see Default file settings for Save to USB Setup.

  12. Review the summary of settings, and then click Finish to save the Quick Set, or click Previous to edit the settings.

Default scan settings for Save to USB setup

The following table lists the default settings.

Scan settings for Save to USB Setup:

Option

Description

Default File Type

Select the default file type that the for the scanned document:

  • PDF

  • JPEG

  • TIFF

  • MTIFF

  • XPS

  • PDF/A

  • Text (OCR)

  • Unicode Text (OCR)

  • RTF (OCR)

  • Searchable PDF (OCR)

  • Searchable PDF/A (OCR)

  • HTML (OCR)

  • CSV (OCR)

Default Color Preferences

Select the default color setting for the scanned document:

  • Color

  • Black

  • Black/Gray

  • Automatically detect

Default Output Quality

Select the default output quality for the scanned document:

  • Low (small file)

  • Medium

  • High (large file)

Default Resolution

Select the default scan resolution for the scanned document:

  • 75 dpi

  • 150 dpi

  • 200 dpi

  • 300 dpi

  • 400 dpi

  • 600 dpi

Default file settings for Save to USB Setup

Review the default file settings for Save to USB Setup.

File settings for Save to USB Setup:

Feature

Description

File Name Prefix

Set the default file name prefix used for files saved to a network folder.

Default File Name

Default file name for the file to be saved.

Select the User editable check box to make this setting editable at the product control panel.

File Name Suffix

Set the default file name suffix used for files saved to a network folder.

Duplicate filename suffix default [filename]_YYYYMMDDT

File Number Format

Select a file name format for when the job is divided into multiple files.

Default File Type

Select the file format for the saved file.

Select the User editable check box to make this setting editable at the printer control panel.

File Name Preview

Enter a file name, and then click the Update Preview button.

Default Color Preference

Select whether the file is in black & white or in color.

Default Output Quality

Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send.

Default Resolution

Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.

Compression

Specify if the file uses Normal or High compression when saving a scanned document as a PDF or XPS file. If compression is set to High, the scanned file is smaller, but the scanning process might take longer than Normal compression.

Black TIFF Compression

Select the black TIFF compression algorithm to be used to compress the generated TIFF file.

Color/Grayscale TIFF Compression

Select the color/grayscale TIFF compression algorithm to be used to compress the generated TIFF file.

PDF encryption

If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to pressing start.

Disable OCR file types

Select this setting to prevent OCR file types from being available from the printer control panel.

Enable Blank Page Suppression

If the Enable Blank Page Suppression option is enabled, blank pages will be ignored.

FutureSmart 4

Use the following steps for FutureSmart 4.

Step one: Enable Scan to USB Drive

Use the following steps to enable Scan to USB Drive.

  1. Select the Security tab.

  2. Scroll to Hardware Ports and make sure that Enable Host USB plug and play is enabled.

  3. Select the Scan/Digital Send tab.

  4. Select the Enable Scan to USB Drive check box.

  5. Click Apply at the bottom of the page.

Note:

Most devices ship with Hard disk drives (HDDs) already installed. In some cases, additional storage devices can be added via USB. Verify whether the Scan to USB Drive feature needs to be expanded to USB and Hard drive

Step two: Configure the Quick Sets (optional)

Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick Sets application.

  1. In the Scan to USB Drive area of the left navigation pane, click Quick Sets.

  2. Select one of the following options:

    • Select an existing Quick Set under Quick Sets Application in the table.

      -OR-

    • Click Add to start the Quick Set Wizard.

  3. If you selected Add, the Quick Sets Setup page opens. Complete the following information, and then click Next.

    • Quick Set Name: Enter a title for the new Quick Set.

    • Quick Set Description: Enter a description of the Quick Set.

    • Quick Set Start Option: To set how the Quick Set starts, click either Enter application, then user presses Start or Start instantly when selected from the Home Screen.

  4. Select a default location where scanned files are saved on USB storage devices inserted into the USB port on the control panel, and then click Next. The default location options are:

    • Save at root directory of the USB storage device

    • Create or place in this folder on the USB Storage Device — The path to the folder on the USB storage device must be specified when using this file location option. A backslash \ must be used to separate folder\subfolder names in the path.

  5. Select an option from the Condition on Which to Notify: drop-down list, and then click Next.

    This setting determines if, or how, users are notified when a Scan To USB Drive Quick Set job completes or fails. The options for the Condition on Which to Notify: setting are:

    • Do not notify

    • Notify when job completes

    • Notify only if job fails

  6. Choose the Scan Settings for the Quick Set, and then click Next.

    Note:

    For more information on the available scan settings, see “Default scan settings for Scan to USB Drive setup.”

  7. Choose the File Settings for the Quick Set, and then click Next.

    Note:

    For more information on the available file settings, see “Default file settings for Scan to USB Drive setup”

  8. Review the summary of settings, and then click Finish to save the Quick Set, or click Previous to edit the settings.

Default scan settings for Scan to USB Drive setup

Review the default settings for Scan to USB Drive setup.

Scan settings for Scan to USB Drive setup

Feature

Description

Original Size

Select the page size of the original document.

Original Sides

Select whether the original document is single-sided or double-sided.

Optimize Text/Picture

Select to optimize for the output of a particular type of content.

Content Orientation

Select the way the content of the original document is placed on the page: Portrait or Landscape.

Background Cleanup

Select a value to remove faint images from the background or to remove a light background color.

Darkness

Select a value to adjust the darkness of the file.

Contrast

Select a value to adjust the contrast of the file.

Sharpness

Select a value to adjust the sharpness of the file.

Image Preview

Select whether to require or make optional a displayed preview of the job or to disable a preview.

Cropping Options

Select whether or not to allow a job to be cropped and the type of cropping option.

Erase Edges

Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for the front side and back side of a job.

Default file settings for Save to USB setup

Review the options for Save to USB setup.

File settings for Save to USB setup

Option name

Description

File Name Prefix

Set the default file name prefix used for files saved to a network folder.

File Name

Default file name for the file to be saved.

Select the User editable check box to make this setting editable at the printer control panel.

File Name Suffix

Set the default file name suffix used for files saved to a network folder.

Duplicate filename suffix default [filename]_YYYYMMDDT

File Name Preview

Enter a file name, and then click the Update Preview button.

File Numbering Format

Select a file name format for when the job is divided into multiple files.

Add numbering when job has just one file (ex. _1–1)

Select this setting to add numbering to a file name when the job is only one file instead of multiple files.

File Type

Select the file format for the saved file.

Select the User editable check box to make this setting editable at the printer control panel.

High Compression (smaller file)

Select this setting to compress the scanned file, which reduces the file size. However, the scanning process for a High compression file might take longer than for a Normal compression file.

PDF encryption

If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to starting the scan.

Resolution

Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.

Quality and File Size

Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send.

Color/Black

Specify whether copies are to be printed in color, black and gray, or black only.

Suppress blank pages

If the Suppress blank pages option is enabled, blank pages will be ignored.

Create Multiple Files

Select this setting to scan pages into separate files based on a predetermined maximum number of pages per file.


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