Samsung MFP SL-K3250-K3300, MultiXpress Color MFP SL-X3220-X3280 - Set up an address book using the control panel

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Samsung MFP SL-K3250-K3300, MultiXpress Color MFP SL-X3220-X3280 - Set up an address book using the control panel

This document provides information on how to use the Address book feature of the printer and includes the following topics:

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You can also use SynThru Web Service^TM to create and manage the Address book feature of the printer.

The Address book allows you to access and save frequently used fax numbers, email addresses, SMB server addresses, and FTP server addresses in your printer. It includes the following features:

Stores up to 500 recipients' information.
Creates groups when sending the document to several destinations and allows you to select the entries stored in these groups within the sending list on the Basic tab for Fax, Scan, Scan to Email, or Scan to Server.

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You can register an individual in a group but cannot register a group as a member of another group.

Creating or editing an individual contact in the Address Book

You can set up individual addresses in the Address Book and use these addresses when sending an email or fax using the printer's control panel or when using the SMB or FTP server. This section provides instructions on the following topics:

Storing individual address

You can set up individual addresses in the Address Book and use these addresses when sending an email, fax using the printer's control panel or when using the SMB server or FTP server.

Creating and saving individual contacts in the printer

Follow these steps to save individual addresses on the printer's control panel for sending a fax and email:

From the Home screen on the printer control panel, touch the Machine Setup icon, and then select Application Settings.
Select the Address Book setting, and then select the New option.
Select the Name input box, and then type the name of the recipient.

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Check the favorite icon for frequently used addresses. You can easily find them from the search results.
Touch the Fax No input box and type the fax number using the numeric keypad on the control panel.

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On some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone before dialing a number. In such cases, you must insert a pause in the telephone number.
Touch the Email input box and type in the email address of the recipient.

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A Speed Dial No is automatically assigned with the first number of unused numbers. This number represents a recipient’s information.
Touch OK to save the information.

Storing contacts on the SMB or FTP server

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Administrators usually configure or set up addresses on the SMB or FTP server.

Follow these steps to save individual addresses on the SMB or FTB server:

From the Home screen on the printer control panel, touch the Machine Setup icon, and then select Application Settings.
Select the Address Book setting, and then select the New option.
Select the SMB or FTP individual icon .
Select the Name input box, and then type the name of the recipient.

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Check the favorite icon for frequently used addresses. You can easily find them from the search results.
Touch the IP address or Host tab, select the IP address or Host input box, and then type the server address in dotted decimal notation or a host name.
Touch the Port No input box, and then type the server port number.
Touch the User Name input box, and then type the user name.
Touch the Password input box, and then type the password.

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To permit access for unauthorized persons in SMB or FTP server, touch the Anonymous box. This box is unchecked by default. If you checked the Anonymous box, see the next step (step 9).
Touch the User Domain input box, and then type the domain name.

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If the SMB server entered is not registered on any domain, leave it blank or enter the computer name of the SMB server.
Touch the Path input box, and then type the name of file folder where the sent files are to be stored.

Example: /File Folder/
Touch the File Name input box, and then type the name of the sent file.
Use the arrow to select the Filing Policy.

If the server has a file with the same name already, the file will get processed by following the file policy you selected.
- Change Name: The sent file is saved as a different file name that is automatically generated.
- Cancel: Does not save the sent file.
- Overwrite: The sent file overwrites the existing file.
Select a Folder Creation option.

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If the file folder has a sub-folder with the same name already, the printer will not create a sub-folder for the Use Login Name and Folder Creation Cycle options.
- Use Login Name: Select this option to create a sub-folder in the file folder you selected. The sub-folder name is the name entered in the User Name input box (in step 7)
- Folder Creation Cycle: Set a cycle to create the sub-folder. The printer creates the following sub-folder options:
  - Every Day: A sub-folder is created every day. The sub-folder name format is YYYY-MM-DD (e.g. 2015-01-01).
  - Every Month: A sub-folder is created every month. The sub-folder name format is YYYY-MM (e.g. 2015-01).
  - Every Year: A sub-folder is created every year. The sub-folder name format is YYYY (e.g. 2015).
- Create Folder For Multiple Files: If you select this option and scan multiple files, the printer creates a sub-folder in the file folder selected, and the sent files will be stored in the sub-folder.
  If all folder creation options are enabled at the same time, the sent file(s) will be stored in the following path:
  - For a single scanned file sent: \\folder\user name\2015-01-01\DOC.jpg
  - For multiple scanned files sent:
    
    \\folder\user name\2015-01-01\DOCJPEG\DOC000.jpg
    
    \\folder\user name\2015-01-01\DOCJPEG\DOC001.jpg
    
    \\folder\user name\2015-01-01\DOCJPEG\DOC002.jpg
Touch OK to save the information.

Editing individual address

Follow these steps to modify or edit an individual address:

From the Home screen on the printer control panel, touch the Machine Setup icon, select Application Settings, and then select the Address Book setting.
Select the individual you want to edit, and then select Edit.

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To delete an individual address, select the check box for the address you want to delete, and then select Delete.
Touch the input box, and then modify or edit the address information using the pop-up keyboard or the numeric keypad on the control panel.
Touch OK to save the information.

Creating or editing contacts for a group in the Address Book

You can create groups and manage frequently used contacts in the Address Book. This section provides instructions on the following topics:

Storing group address

Follow these steps to create a group and to save individual addresses in the group:

From the Home screen on the printer control panel, touch the Machine Setup icon, and then select Application Settings.
Select the Address Book setting, select New , and then select the group icon .
Touch the Group Name input box, and then type a name for the group.
Touch Add Member, select the check box for any individual addresses you want to include in this group, and then touch the check mark icon .

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To search for a name, type the first few letters in the Input Address box or touch the search icon .

The printer will display a list of individual addresses. Select the check boxes of the individual addresses you want to add to a group, and then touch the check mark icon .
Touch OK to save the information.

Editing group address

Follow these steps to edit addresses in a group:

From the Home screen on the printer control panel, touch the Machine Setup icon, select Application Settings, and then select the Address Book setting.
Select the name of the group you want to edit, and then select Edit.

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To delete addresses in a group, select the check box for the address you want to delete, and then touch Delete.
Touch the Group Name input box, and then modify the name of the group.
Touch Add Member, and then select the check box for any addresses you want to include in the group, and then touch the check mark icon .

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To search for a name, type the first few letters in the Input Address box or touch the search icon .

The printer will display a list of individual addresses. Select the check boxes of the individual addresses you want to add to a group, and then touch the check mark icon .

To remove an individual address from the group, select the check box for the address you want to delete, and then touch Delete. The name of the individual will be deleted from the group.
Touch OK to save the information.

Searching the Address book for an entry

Follow these steps to search for an address stored in the address book:

From the Home screen on the printer control panel, touch the Machine Setup icon, and then select Application Settings.
Select the Address Book setting, and then select All .
Select one of the following addresses category:
- All
- Individual
- Group
Depending on the addresses category selected, the printer will display a list of addresses.

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To search for a name, type the first few letters of the contact information in the Input Address box or touch the search icon .