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HP CM8060/CM8050 Color MFP with Edgeline Technology - Digital send

This chapter contains information about the following topics:

About digital sending

This device has built-in digital send features. Digital sending is a single process that you can use to scan a hard-copy document at the device and send it directly to several types of destinations:
  • E-mail: Send the document as an attachment to one or more Internet e-mail addresses. Recipients can print, store, and forward the documents that they receive this way. They can also open the documents in various programs and edit them to meet specific needs.
  • Folder: Send the document to a shared network folder. Select from a list of Quick Access folders, or if you are signed in to the device, you can specify a destination at the control panel.
  • Fax: Send the document to one or more fax machines. Recipients receive these documents just like any other fax.

Digital send comparison with other HP devices

If you have used HP LaserJet MFP devices, you might already be familiar with digital sending. However, the digital send features for this device are different than for previous HP MFP devices. For this device, you must configure and manage the digital-send features by using the embedded Web server. No external software is available for the digital sending features. For previous HP LaserJet MFP devices, many of the features required using additional HP Digital-Sending software (DSS).
The following table compares which digital send features are embedded in this device compared to HP LaserJet MFP devices.
Embedded digital-send feature comparison
Feature
Embedded in HP CM8060/CM8050 Color MFP with Edgeline Technology
Embedded in HP LaserJet MFP devices
Available through DSS software (only for HP LaserJet MFP devices)
Addressing E-mail
Access to Microsoft Exchange contacts address book
Yes
No
Yes
Access to LDAP address book
Yes
Yes
Yes
Local public address book
Yes
Yes
Yes
Local private address book
Yes
Yes
Yes
Security
Windows NTLM or Kerberos negotiated authentication
Yes
No
Yes
Novell authentication
No
No
Yes
LDAP authentication
Yes
Yes
No
PIN or Access-code authentication
Yes
Yes
No
IPsec data encryption
Yes
No
Destination types
Send to FTP
No
Yes
Yes
Send to Windows network folder
Authenticated users can specify a new folder. Non-authenticated users can use existing folders only.
Yes
Yes
Yes
Send to Internet fax
Yes
No
Yes
Send to LAN fax
Yes
No
Yes
Send to Novell Network Folder
Yes
No
Yes
Send to E-mail
Yes
Yes
Yes
Send to Workflow
No
No
Yes
Save files as optical character recognition (OCR) type
Yes
No
Yes
Document Capture
(for using third-party Workflow software)
Yes
Yes
No
Digital-send management
Fleet management (managing a group of devices)
HP Web Jetadmin
HP Web Jetadmin or DSS software
HP Web Jetadmin or DSS software
DSS Configuration utility
Not applicable
No
Yes
Embedded Web server (For managing a single device)
Yes
Yes
No
Manage DS at the device control panel
Partial
Partial
No
Customize DS at the device control panel
No
Yes
Yes

Send to e-mail

If the device is connected to a network server that has a valid simple mail transfer protocol (SMTP) address and has Internet access, you can use the built-in digital sending features to scan a document and send it as an e-mail attachment.

Send a scanned file as an e-mail attachment

  1. Place the original document face-down on the glass or face-up in the document feeder.
  2. From the Home screen, touch E-mail to open the e-mail feature.
  3. For each field, touch the text box to open the virtual keyboard and then type the information. Use the scroll buttons on the right side of the screen to see all the fields. To use an address from the e-mail address book, touch the address book button (), if it is available, and select a name. For more information, see Use the e-mail address booke-mailaddress bookaddress booke-mail.
    note:
    If the system administrator has configured the device so that you can send e-mail only to yourself, the address book button does not appear.
    From:
    Type the e-mail address for the person who is sending the e-mail. If the system administrator has set up a default From: address, this field is already complete, and you might not be able to change it. If you are signed in to the device, your e-mail address is filled in.
    To:
    Type the recipients' names. To separate the names, type a semi-colon or touch Enter. If the system administrator has configured this feature so that you can send e-mail only to yourself, this field is already filled in with your e-mail address, and you cannot change it.
    CC:
    Type the recipients' names. To separate the names, type a semi-colon or touch Enter. If the system administrator has configured this feature so that you can send e-mail only to yourself, this field is empty and you cannot change it.
    BCC:
    Type the recipients' names. The other recipients cannot see names in this field. To separate the names, type a semi-colon or touch Enter. If the system administrator has configured this feature so that you can send e-mail only to yourself, this field is empty and you cannot change it.
    Subject:
    Type the subject of the e-mail.
    File Name:
    Type the file name to use for the e-mail attachment.
    Message:
    Type a message to deliver with the e-mail. The system administrator might have locked this field.
  4. Touch More Options to see other e-mail options. For more information about using customized settings, see Configure the e-mail options for each jobe-mailoptionsoptionse-mailsettingse-mailsend e-mail attachmentsoptionsattachments, e-mailoptions.
  5. After all the options are set, touch Send E-mail () to scan the document and send the e-mail.
  6. To verify that the e-mail was sent successfully, open the Home screen and touch Job Status. Touch the Job Log tab, and look for the e-mail in the list of completed jobs.

Use the e-mail address book

Use the e-mail address book to store information for e-mail recipients. To open the address book, touch the address book button () on the main e-mail screen. The button is available for the From:, To:, CC:, and BCC: fields.
To get more information about any address, select the address in the list on the left side of the screen and touch Details.
You can add entries to the address book that is stored on the device. You can also edit or delete certain entries. If you are signed in to the device, addresses that you add are not available to other users.
note:
You cannot edit or delete network address entries, and you cannot edit or delete some entries that have been imported from other address books. For those entries, the buttons for adding, editing, and deleting are inactive.
Use an address
  1. Touch one or more name in the list on the left side of the screen to select them.
  2. Touch the right arrow button () to move the names to the list on the right side of the screen.
  3. If you need to remove a name from the list on the right side of the screen, select the name and then touch the trash button that is below the list.
  4. Touch OK to return to main E-mail screen. The name or names should appear in the correct field.
Add an address
  1. Touch the plus button (), which is in the lower left corner of the screen. The virtual keyboard opens.
  2. Select each field and type the correct information in the box. The required fields are marked with an asterisk (*).
  3. When you have completed all the information, touch OK to add the name to the list of contacts and return to the Address Book screen.
    If you are signed in to the device, the address is stored in your list of personal contacts. If you are not signed in to the device, the address is stored in the list of shared contacts.
Edit an address
  1. Touch a name in the list on the left side of the screen to select it.
  2. Touch Edit to open the virtual keyboard.
  3. To change the information in any field, select the field and then type the correct information.
  4. After you have made all the changes, touch OK to return to the Address Book screen.
Delete an address
  1. Touch a name in the list on the left side of the screen to select it. You can select multiple names.
  2. Touch the trash button.
  3. The device prompts you to confirm that you want to delete the addresses. Touch Yes to delete the addresses and return to the address book screen.

Configure the e-mail options for each job

The device offers several features for optimizing e-mail attachments. These features are all available on the E-mail screen.
The E-mail screen consists of two pages. From the first page, touch More Options to go to the next page.
For details about how to use an option, touch the option, and then touch the help () button in the upper-right corner of the screen. The following table provides an overview of the e-mail options.
note:
Depending on how the system administrator has configured the device, some of these options might not appear. The options in the table are listed in the order in which they can appear.
Options for e-mail jobs
Option name
Description
Document File Type
Use this feature to select the file format for the e-mail attachment.
Original Sides
Use this feature to describe the layout for each side of the original document.
Output Quality
Use this feature to select the quality for the e-mail attachment. Higher-quality images require a larger file size than lower-quality images. Larger files take more time to send, and some recipients might have trouble receiving larger files.
Content Orientation
Use this feature to specify the way the content of the original document is placed on the page: portrait or landscape.
Resolution
Use this feature to set the resolution for the e-mail attachment. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.
Original Size
Use this feature to describe the page size of the original document.
Color/Black
Use this feature to select whether the e-mail attachment is in black & white or in color.
Optimize Text/Picture
Use this feature to optimize the output for a particular type of content. You can optimize the output for text or printed pictures, or you can manually adjust the setting.
Notification
Use this feature to receive notification about the status of an e-mail attachment that you have sent. You can receive an e-mail notification, or you can print the notification.
Image Adjustment
Use this feature to improve the overall quality of the file. For example, you can adjust the darkness, sharpness, and contrast, and you can use the Background Cleanup setting to remove faint images from the background or to remove a light background color.
Job Build
Use this feature to combine several sets of original documents into one e-mail attachment. Also use this feature to scan an original document that has more pages than the document feeder can accommodate at one time.

Send to a network folder

If the device is connected to a network, you can use the built-in digital sending features to scan a document and save it as a file in a folder on the network.

Send a scanned file to a network folder

note:
Depending on how the system administrator has configured the device, you might need to sign in to the device to use this feature.
  1. Place the original document face-down on the glass or face-up in the document feeder.
  2. From the Home screen, touch Network Folder to open the network folder feature.
  3. Specify the folder where you want to store the file in one of these ways:
    • Select one of the Quick Access Folders from the list. These are folders that the administrator has set up.
    • Touch the box below Network Folder Path: to open the virtual keyboard. Type the network path to the folder.
  4. Specify the name for the file by touching the box below File Name:. The virtual keyboard opens. Type the name to use for the file. You do not need to type the file-type extension. It is added automatically based on the document file-type setting.
    note:
    The administrator sets the default file type to use. If you want to use a different file type, touch More Options, and open the Document File Type option.
  5. Touch More Options to see other network folder options. For more information about using customized settings, see Set the folder optionsnetwork foldersoptionsfolders, networkoptionssend to network foldersoptionsoptionsnetwork folderssettingsnetwork folders.
  6. After all the options are set, touch the Send to Network Folder button () to scan the document and send the file.
  7. To verify that the file was sent successfully, open the Home screen and touch Job Status. Touch the Job Log tab, and look for the file in the list of completed jobs.

Set the folder options

The device offers several features for optimizing files that are stored in network folders. These features are all available on the Network Folder screen.
The Network Folder screen consists of two pages. From the first page, touch More Options to go to the next page.
For details about how to use an option, touch the option, and then touch the help () button in the upper right corner of the screen. The following table provides an overview of the options for saving a file in a network folder.
Options for network folder jobs
Option name
Description
Document File Type
Use this feature to select the file format for the saved file.
Original Sides
Use this feature to describe the layout for each side of the original document.
Output Quality
Use this feature to select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send.
Content Orientation
Use this feature to specify the way the content of the original document is placed on the page: portrait or landscape.
Resolution
Use this feature to set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller.
Original Size
Use this feature to describe the page size of the original document.
Color/Black
Use this feature to select whether the file is in black & white or in color.
Optimize Text/Picture
Use this feature to optimize the output for a particular type of content. You can optimize the output for text or printed pictures, or you can manually adjust the setting.
Notification
Use this feature to receive notification about the status of the file after you send it. You can receive an e-mail notification, or you can print the notification.
Image Adjustment
Use this feature to improve the overall quality of the file. For example, you can adjust the darkness, sharpness, and contrast, and you can use the Background Cleanup setting to remove faint images from the background or to remove a light background color.
Job Build
Use this feature to combine several sets of original documents into one file. Also use this feature to scan an original document that has more pages than the document feeder can accommodate at one time.

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