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HP Real Estate Document Assistant - Version 2, Printing Documents

Introduction
Printing an HP Real Estate Document Assistant document is similar to printing any other document in Word; however, you should keep the following points in mind when printing HP Real Estate Document Assistant documents:
  • Use the printing options in the menu at the top of the Word window by clicking File and Print to set up printing options for a specific document (you can reach the same menu by pressing CTRL and P).
  • Avoid using the Print button in the toolbar to print HP Real Estate Document Assistant documents because this function automatically chooses the system default printer to print, without allowing you to set up the printer properly. It also does not allow automatic printing on both sides of each page (unless this option is set as the default).
  • Color graphics print differently on various types of paper. Be sure to use the recommended paper for the specific printer, and use the correct printer settings for the paper you choose. See the “Paper recommendations” section below.
  • Certain HP Real Estate Document Assistant documents may cause certain HP printers to warn you that the document goes outside of the printable area on the paper. Ignore this message. All HP Real Estate Document Assistant templates print correctly on all HP printers regardless of the default printable area settings.
When deciding what type of paper to use, keep in mind that some printers may be limited on the types of paper on which they can print. Printers may also have limitations on which input trays can handle various paper types. Check the printer specifications to be sure of your options.
The “Paper recommendations” section below recommends paper products for each type of HP Real Estate Document Assistant document for each recommended printer.
  note:
If you do not have access to printer documentation, click here to find the information using the search function at the following HP Web site (http://search.hp.com/). Enter the printer model name, or type a question in the search field, then press ENTER. A list of documents matching your search criteria will appear.
Printing documents
To print a one-page document, follow these instructions (see the section on duplexing for instructions on printing two-page documents):
  1. Select File and then Print in the menu at the top of the Word window. A Print dialog box will appear as shown in Figure 1.
      note:
    The Print dialog box may vary for each operating system. However, all of them have similar functions.
    Figure : Typical print dialog box
      note:
    Each printer has various settings for adjusting print quality, size, color, and other functions. You may wish to experiment with these settings to optimize your documents. Click Options or Properties to view these settings.
  2. Enter the number of copies to print in the “Number of copies” text box.
  3. Click OK to print the document.
Printing on both sides of each page
Each HP Real Estate Document Assistant postcard template and many of the flyer templates are multi-page documents meant to print on both sides of each page. This is a requirement for printing postcards, but it makes flyers more appealing as well. It also saves paper.
  note:
Some printers can print on both sides of each page (duplexing) automatically; however, they may have limitations on the types of paper they can duplex. See the sections below on automatic duplexing and paper recommendations for further information.
To print on both sides of each page manually, follow these instructions:
  note:
Many of the recommended printers have manual settings that provide prompts and instructions for reinserting the paper for printing on the reverse of each page (Manual Duplexing). Check the printer instructions or printer preferences for this function. Figure 2 shows a Printer Preferences menu with this option.
Figure : A printer properties menu with manual duplexing option
Select this option, and the printing software will prompt you and explain when and how to reinsert the pages for two-sided printing.
  1. Insert paper into the appropriate input tray.
      note:
    Some printer trays are limited to the types of paper they can handle. For instance: an HP LaserJet 4550 series printer can handle cardstock only in the manual input tray (Tray 1), and it can only handle cardstock output if the rear output door is open (see the paper recommendations section below). Most inkjet printers have only one input tray that handles all supported paper types.
  2. Select File and Print in the menu at the top of the Word window. A print dialog box will appear.
      note:
    The Print window may vary for each operating system. However, all of them have similar functions.
    Figure : Typical print dialog box
  3. Check the printer settings for paper options, and be sure the printer is set to accept the paper you are using. Click OK when finished with paper type options.
      note:
    Printer paper type settings are usually in the Printer Properties window (click Properties in the Print window. For instance: if you are printing postcards on cardstock paper (see “Paper recommendations” in this document), the Paper Type setting in the Printer Properties window should be set to Cardstock to allow the printer to account for the thicker paper.
    Figure : Paper type options in a typical HP LaserJet printer properties menu
  4. Under Page Range (or a similar name), choose Pages (Figure 3, above), and type 1.
      note:
    If you are comfortable with this process, you can enter odd numbered pages here (1,3,5,7...), and select Collate. This will print a set of front pages for each copy.
  5. Enter the number of copies to print in the “Number of copies” text box. Remember that printing one copy of a postcard document produces two or four postcards.
  6. Click OK. The first page of the postcard or flyer document will print.
  7. Remove the copies from the output tray and turn them over. Insert them again into the correct tray and in the correct orientation (they usually go into the tray exactly as they did for the first page but upside-down).
      note:
    Not all HP printers print on the same orientation. See your print documentation to verify how to orient the paper for printing on the back of each page. It might help to experiment with one copy to find out how your printer orients pages (make sure the back page prints right-side-up).
  8. Select File and Print in the menu at the top of the Word window.
  9. Under Print Range, choose Pages, and type 2 (or type all even numbered pages if you entered the odd pages in the first printing; see the note in Step 4).
  10. Enter the number of copies to print in the “Number of copies” text box (just as you did while printing the first page). You may want to test-print one or two copies to be sure the orientation is correct.
  11. Click OK. The back pages will print.
Automatic two sided printing (duplexing)
Both of the recommended HP LaserJet printers, and many of the recommended inkjet printers, have available automatic two sided printing (duplexing) options . If your printer has a duplexing option, the Printing Preferences menu will have options for automatic duplexing. Follow these instructions to set up automatic duplexing on printers that have the option:
  note:
Most of the recommended printers are unable to duplex heavy cardstock, which is recommended for printing postcards. Avoid using automatic duplexing on heavy paper.
  1. When you are ready to print a two-page document using automatic duplexing, click File, and Print in the top menu in Microsoft (R) Word.
  2. In the window that appears, click Preferences (or Printing Preferences, or Properties depending on the operating system). A Printing Preferences window will appear with tabs at the top.
    Figure : A Printing Preferences/Properties window from an inkjet printer showing tabs at the top
    A Printing Preferences window from an inkjet printer will have an Effects tab or a Features tab where the duplexing options appear.
    Figure : A Printing Preferences/Properties window from an HP LaserJet printer showing the two-sided printing (duplex) options
    An HP LaserJet Printing Preferences window will likely have duplexing options on the Finishing tab that appears first in the window.
  3. Find the duplexing options, and select the two-sided printing option. Then, click Booklet and Automatic (the actual options might be slightly different).
      note:
    A window asking whether you want reduce content size might appear. Be sure to select Do not reduce content size to avoid making unexpected changes to your document.
  4. Click OK when finished.
    You may have to select these settings each time you want to print using automatic duplexing.
Paper recommendations for printing with HP printers
The table below lists paper products that produce good results using the following HP printers:
  • HP LaserJet printers
    • HP Color LaserJet 4550 printers
    • HP Color LaserJet 8550 printers
  • HP Inkjet printers
    • HP Deskjet 990 printers
    • HP Deskjet 350 printers
    • HP G85 printers
    • HP Officejet D145
    • HP 2250 and 2250tn printers
    • HP Business Inkjet 2280
If you have a printer that is not on this list, see printer specifications for a list of paper products that produce good results with your HP printer.
These are only recommendations; other quality products may be available to produce good results.
Format
HP LaserJet printers
HP Inkjet printers
Postcards
Perforated: Geographics: 45169 - White Speckled 45172 - Parchment 45348 - Natural 45349 - Sonora Land Cover stock: HP Premium Cover Paper (use only Tray 1 manual input tray, and open the rear output door) Wausau Bright White 65-pound Cover Neenah Classic Crest 80-pound (HP LaserJet 8550 printers only)
Perforated: Avery 8387 (4-up) Neenah Classic Crest 80-pound (2-up) Cover stock: Neenah Classic Crest 80-pound
Business cards
Perforated: Avery 8387 (4-up) Neenah Classic Crest 80-pound (2-up) Cover stock: Neenah Classic Crest 80-pound
Perforated: Avery 8387 (4-up) Neenah Classic Crest 80-pound (2-up) Cover stock: Neenah Classic Crest 80-pound
Flyers
HP LaserJet Tough paper - Waterproof and weather-resistant HP Premium Choice LaserJet paper - Heaviest and brightest LaserJet paper HP Soft Gloss paper - Provides high quality photo image printing
HP Bright White Inkjet paper 250 sheets HP Bright White Inkjet paper 500 sheets HP Professional Brochure and Flyer paper - two sided matte 50 sheets HP Professional Brochure and Flyer paper two-sided glossy 50 sheets
Letterhead
HP Premium Choice LaserJet - Heaviest and brightest LaserJet paper HP LaserJet Paper - Bright white paper
HP Bright White Inkjet paper 250 sheets HP Bright White Inkjet paper 500 sheets
Labels (30 labels per sheet, each 1" x 2 5/8")
Avery 5160
Avery 8160

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