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HP ScanJet Pro 2500 - Use the scanning software (Windows)

The following topics describe how to use the scanning software.

Work with scan shortcuts

Scan shortcuts provide a fast, efficient way to select the settings for frequently performed scanning tasks.
  • Use HP Scan software to set up and modify shortcuts.
  • Use the HP Scanner Tools Utility to create shortcuts associated with TWAIN-compliant non-HP applications

View scan shortcuts

To view existing scan shortcuts, open HP Scan. Existing scan shortcuts will display in a list to the left.

Create scan shortcuts

To create a scan shortcut, follow these steps:
  1. Open the HP Scan Software.
  2. Click Create new scan shortcut.
  3. Enter a name for the new shortcut.
  4. Choose to create the new shortcut from current settings, or a pre-existing shortcut.
  5. Choose settings for the new scan shortcut. Click More for more settings.
  6. Click to the save icon next to the name of the new shortcut in the shortcut list to save the shortcut, or click the undo icon to undo modifications.

Modify shortcuts

To modify a scan shortcut, follow these steps:
  1. Open the HP Scan Software.
  2. Select the shortcut to be modified from the list to the left.
  3. Choose settings on the right side of the screen.
  4. Click the Save icon to the right of the shortcut name to save changes.

Scan by using the HP Scan software (Windows)

  1. Open the HP Scan Software.
  2. Select a scan shortcut, and then click Scan.
Click Cancel to stop the scan.

Scan to a picture (Windows)

  1. Load the document into the document feeder or place on flatbed scanner glass.
  2. Open HP Scan Software.
  3. Select Save as JPEG or Email as JPEG and click Scan.
  4. Or, choose any other scan shortcut and select Photo from the File Type drop down list, and click Scan.

Scan to a PDF (Windows)

  1. Load the document into the document feeder or place on flatbed scanner glass.
  2. Open HP Scan Software.
  3. Select Save as PDF or Email as PDF and click Scan.
  4. Or, choose any other scan shortcut and select PDF from the File Type drop down list, and click Scan.

Scan text for editing (OCR) (Windows)

The scanner uses optical character recognition (OCR) to convert text on a page to text that can be edited on a computer. The OCR software comes with the scanner. For information about using the OCR software, see scan text for editing in the online Help.

Scan to Email (Windows)

note:
To scan to email, make sure there is an Internet connection.
  1. Load the document into the document feeder or on the flatbed scanner glass according to the indicators.
  2. Open HP Scan Software.
  3. Select Email as PDF or Email as JPEG and click Scan.
  4. Or, choose any other scan shortcut and select Email from the Send To drop down list, and click Scan.

Scan to cloud (Windows)

note:
To scan to the cloud, make sure there is an Internet connection.
  1. Load the document into the document feeder or place on flatbed scanner glass according to the indicators.
  2. Open HP Scan Software.
  3. Select Scan to Cloud, and then click Scan.
  4. When prompted, enter your login information for the cloud destination and follow the onscreen instructions.

Scan long or extra-long documents (Windows)

By default, the scanner will automatically detect your page size using the Auto Detect Size selection in the page size drop-down list.
For long or extra long documents, select Long (8.5 x 34 inches) or Extra Long (8.5 x 122 inches) from the page size drop-down list in the scan shortcut settings.
note:
Only one page at a time can be scanned when using a long or extra-long page setting.
If the scanner is set to scan long or extra-long pages and a page jams, the entire page could be wrinkled as a result of the jam. Therefore, select scan profiles that specify long or extra-long pages only when scanning pages longer than 356 mm.

Automatically detect page size (Windows)

By default, the scanner will automatically detect your page size using the Auto Detect Size option, and will crop the scanned image to the size of the detected page and straighten any skewed content.
note:
Use the TWAIN user interface to set crop options when scanning from non-HP scanning software.
For information about the auto-detect page size settings, see the online help for the scanning software that you are using.

Automatically detect color (Windows)

Use this feature to reduce the size of the scanned file by only saving pages that contain color as color scans, and saving all other pages as black and white.
To automatically detect color in a scanned image, follow these steps:
  1. Open the HP Scan Software.
  2. Select a scan shortcut, and then click More.
  3. Click on the Image tab and select Auto Detect Color from the Color Mode drop down box.
note:
For information about the automatic color detection settings, see the online help for the scanning software that you are using.
Use the TWAIN user interface to automatically detect color when scanning from non-HP scanning software.

Scan using text-enhanced black and white mode (Windows)

You can use this feature to enhance the scanned image when scanning black and white text. To use this feature, complete the following steps:
  1. Open the HP Scan Software.
  2. Select a scan shortcut.
  3. Click More, and then select the Image tab.
  4. Select Enhance Content, and then click OK.

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