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HP LaserJet Pro MFP - Requirements when configuring the outgoing email profiles, email options, and email address book fields for the Scan to Email feature

When setting up the Scan to Email feature, you must enter information in the outgoing email profiles, email options, and email address book fields. This document contains information about these fields, including the maximum length and valid input values that are required for each.

For instructions on how to set up the Scan to Email feature, go to HP LaserJet Pro MFP - How to set up and use the Scan to Email feature.

Outgoing email profiles

The Scan to Email feature must have at least one outgoing email profile set up before it can be used. The outgoing email profiles can be set up, edited, or deleted using the printer's Embedded Web Server. Up to 20 outgoing email profiles can be saved.

The following table lists the valid input values and character lengths that are supported when creating an outgoing email profile.

Supported values for the outgoing email profile fields

Field

Character length

Valid value

Outgoing email address

50 maximum

All ASCII values

Display name

25 maximum (Unicode)

Any UTF-8 values

SMTP server

100 maximum

All ASCII values

SMTP port

Integer value from 0-65535

Integer value from 0-65535

SMTP User ID

50 maximum

All ASCII values

SMTP password

50 maximum

All ASCII values

PIN

4 exactly

Integer (must be 4 digits)

PIN confirm

4 exactly

Must match PIN

Note:

Valid formats for the SMTP User ID can be entered as follows, but it is up to the SMTP server to parse out the domain.

  • Normal username

  • username@domain.com

  • domain.com\username (must be backslash \)

Email settings

Email settings can be configured using the printer's Embedded Web Server. You can configure default email settings (such as email subject and body text) that will be included in all email messages sent from the printer.

The following table lists the valid input values and character lengths that are supported in the fields for the default email settings.

Supported values for the email settings fields

Field

Character length

Valid value

Email subject

80 maximum

Unicode [a-z] [0-9]

Body text

512 maximum

Unicode [a-z] [0-9]

File name prefix

20 maximum

Unicode [a-z] [0-9]

Email address book

The printer will hold up to 50 individual contacts, or up to 49 group email entries, in the address book.

Groups cannot be added to groups to prevent circular references. The email address book can be edited from the printer control panel, or in the printer's Embedded Web Server.

The following table lists the valid input values and character lengths that are supported in the fields for the email address book.

Supported values for the email address book fields

Field

Character length

Valid value

Contact email address

50 maximum

All ASCII values

Contact name

25 maximum (Unicode)

Any UTF-8 values


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