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HP LaserJet Pro MFP - Requirements when configuring the outgoing email profiles, email options, and email address book fields for the Scan to Email feature
When setting up the Scan to Email feature, you must enter information in the outgoing email profiles, email options, and email address book fields. This document contains information about these fields, including the maximum length and valid input values that are required for each.
For instructions on how to set up the Scan to Email feature, go to HP LaserJet Pro MFP - How to set up and use the Scan to Email feature.
Outgoing email profiles
The Scan to Email feature must have at least one outgoing email profile set up before it can be used. The outgoing email profiles can be set up, edited, or deleted using the printer's Embedded Web Server. Up to 20 outgoing email profiles can be saved.
The following table lists the valid input values and character lengths that are supported when creating an outgoing email profile.
|
Field |
Character length |
Valid value |
|---|---|---|
|
Outgoing email address |
50 maximum |
All ASCII values |
|
Display name |
25 maximum (Unicode) |
Any UTF-8 values |
|
SMTP server |
100 maximum |
All ASCII values |
|
SMTP port |
Integer value from 0-65535 |
Integer value from 0-65535 |
|
SMTP User ID |
50 maximum |
All ASCII values |
|
SMTP password |
50 maximum |
All ASCII values |
|
PIN |
4 exactly |
Integer (must be 4 digits) |
|
PIN confirm |
4 exactly |
Must match PIN |
Valid formats for the SMTP User ID can be entered as follows, but it is up to the SMTP server to parse out the domain.
-
Normal username
-
username@domain.com
-
domain.com\username (must be backslash \)
Email settings
Email settings can be configured using the printer's Embedded Web Server. You can configure default email settings (such as email subject and body text) that will be included in all email messages sent from the printer.
The following table lists the valid input values and character lengths that are supported in the fields for the default email settings.
|
Field |
Character length |
Valid value |
|---|---|---|
|
Email subject |
80 maximum |
Unicode [a-z] [0-9] |
|
Body text |
512 maximum |
Unicode [a-z] [0-9] |
|
File name prefix |
20 maximum |
Unicode [a-z] [0-9] |
Email address book
The printer will hold up to 50 individual contacts, or up to 49 group email entries, in the address book.
Groups cannot be added to groups to prevent circular references. The email address book can be edited from the printer control panel, or in the printer's Embedded Web Server.
The following table lists the valid input values and character lengths that are supported in the fields for the email address book.
|
Field |
Character length |
Valid value |
|---|---|---|
|
Contact email address |
50 maximum |
All ASCII values |
|
Contact name |
25 maximum (Unicode) |
Any UTF-8 values |
hp-feedback-input-portlet
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