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HP Printers - Print labels for addresses, CDs, DVDs, and more

Use your HP printer and word processing apps or pre-formatted templates to print address, shipping, CD/DVD, and other types of labels.

Before you begin to print labels

Read these guidelines and tips before printing labels.

  • Test the print job on plain paper first: To confirm how to load the label sheet in the paper tray, make a mark on one side of the paper, and then note where the mark is according to the printed side of the test sheet.

    Place the test sheet behind the label sheet, and then hold them up to a bright light to confirm the text is aligned and large enough.

  • Load label sheets so they properly feed into the printer: Fan the label sheets, being careful not to bend any corners or cause labels to separate from the backing sheet. Load them into the paper tray on top of a stack of approximately 25 sheets of plain paper. Do not load the tray to capacity.

  • Select print job settings: In the program you are creating the labels with, set the print quality to Normal and the paper type to Plain or Labels, if available. If the entire sheet of labels is misaligned, try adjusting the top and/or left margins in the layout settings.

  • Check the condition of the labels: Do not use labels that are wrinkled, curled, separating from the backing sheet, or damaged in any way.

Print labels (Windows)

To print labels, use pre-formatted templates or the mailings feature in Microsoft Word, or use solutions from a label manufacturer.

  • Microsoft Word Mailings tools: In the top menu bar, click Mailings, and then click Labels. In the Envelopes and Labels window, click Options, select your label brand from the Label vendors menu, select the Product number, and then click OK.

    Note:

    To learn more about printing labels with the Mail Merge feature, go to Microsoft Office: Create and print labels using mail merge (in English).

    Microsoft Word Mailings menu
  • Microsoft Word pre-formatted label templates: In Word, click File, click New, and then search for a label template.

  • Label vendor templates: Label companies such as Avery (in English) provide online tools and templates to print their labels for a cost. Check the label company's website for information and options.

Print labels (Mac)

To print labels, use Mac contact management or word processing apps, or try templates available from label vendors.

Special considerations for CD and DVD labels

Consider the following information when printing labels for CDs and DVDs.

For best results with CD and DVD labels, purchase special labels made for discs and use them with design software and templates available online. For example, services such as Avery Custom Printed CD and DVD Labels (in English) and SureThing Disc Labeler (in English) feature design tools and templates for a cost.

CAUTION:

To prevent damage to your CD or DVD drive, make sure the labels are specified for the disc type you are using. Follow all guidelines to apply and center the labels on the disc.


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