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HP UPD - Job storage and PIN printing

Job storage is the capability of a printer to store a print job on the target printer's hard drive or in its memory. Job storage allows a print job to be stored and printed at the user's convenience.

Job storage also provides features for making a print job a personal job with a personal identification number (PIN) and proofing a print job.

How the HP UPD works with job storage

During installation, the HP UPD queries the printers for installed options and additional equipment using Printer Automatic Configuration. When job storage capabilities are detected, the HP UPD enables the job storage feature and mopier function.

To override these printer derived settings, set Mopier mode to Disabled in Device Settings. This disables job storage, as well as printer based collation.

Since printer drivers do not perform capacity checks before attempting to store print jobs, the job storage area might become full. If this occurs, an "Unable to store job at printer" error message will display.

Access and configure the job storage feature

To access the job storage features, open the printer Properties and then select Printing Preferences. Click on the Job Storage tab.

Note:

If the HP UPD detects the presence of a hard drive or RAM disk on a printer, the Job Storage tab is displayed and job storage is enabled by default.

Job Storage tab features

Feature

Function

Job Storage Mode

  • Proof and Hold: This feature allows users to print the first page of a multi-page print job and verify their print appears as designed.

    After the first page is proofed, users print the remaining pages at the printer control panel.

  • Personal Job: A user's print job is stored on the printer, but not printed, until the print job is printed at the control panel.

    After the job is printed, it is automatically removed from the printer's job storage. Personal jobs can be secured with a PIN.

  • Quick Copy: Quick Copy allows users to print a job through the print driver and then store the print job on the printer's hard drive for printing at a later time, without the need to re-access the print job at their PC.

  • Stored Job: This feature allows users to send a print job to a printer's hard drive (or RAM disk) and store the print job indefinitely.

    The stored job can be printed at any time from the printer's control panel, eliminating the need to send commonly printed jobs or forms from a user PC each time they are printed. Stored jobs can be secured with a PIN.

User Name

The User Name section defines how a job is stored and identified on the printer.

By default, a job is stored under a user name. Selecting the Custom option allows a user to create a new identifier for stored jobs.

Make Job Private

Personal jobs and stored jobs can be made private by selecting PIN to print and entering a 4-digit PIN. The PIN must be entered at the control panel to print the personal or stored job.

This setting can be preconfigured using Install.exe, MPA, AD group policy, DCU, or DDU.

Note:

If a print job is made private and no PIN is entered, the PIN defaults to "0000."

Job Name

This feature allows a user to identify the stored job by a custom name.

The default settings are increased in numerical value as they are stored on the printers.

If job name exists

This setting allows the user to make a decision regarding same name print jobs that are being stored on the printer.

Job Notification Options

This option allows the user to decide if the job storage message and job name are displayed on the user's screen when the job is sent to the printer.

Pre-configure job storage capabilities

The job storage feature can be preconfigured and, if desired, locked down during printing. For security purposes, a company might decide to force every print job to be stored on the printer and retrieved by a user, so no documents reside on the output tray unattended.

The following section describes the different methods for pre-configuring the job storage feature.

Job storage pre-configuration methods

Pre-configuration method

Notes

HP UPD Install.exe utility

The HP UPD Install.exe utility includes switches that allow the job storage feature to be pre-configured.

  • /pfpjob - This switch enables the job storage capabilities for the HP UPD.

  • /pfpjpin - This switch allows an administrator to pre-set a unique 4-digit code to be used with the PIN printing or personal job feature.

    Note:

    Only numeric values are permitted, and 4 digits must be used. The default value is "0000" if a PIN is not created.

HP Driver Configuration Utility

The HP Driver Configuration Utility, DCU allows for job storage, in this case known as Job Retention Mode, to be enabled and locked prior to driver deployment.

Use the pull down menu to select the proper method of job storage desired. Put a check mark in the Lock section if you want to force the Job retention mode.

If Personal Job or Stored Job is selected, an additional pull down menu is created to allow for the setting of custom PIN numbers.

Click the Plus icon (+) to enable the PIN setting, and then click the next Plus icon (+) to enter a unique PIN.

Refer to the DCU release notes for additional information.

Managed Printing Administrator (MPA)

MPA allows an administrator to pre-set the job storage settings. The job storage settings are configured inside the Managed Print Policies in the Default Print Settings.

Create a new template in the Default Print Settings and use the Private Printing option to choose the storage option and lock option.

HP UPD Active Directory Template

The Default Print Settings section is used to enable and configure the job storage feature.

Enable the feature and choose the Private Printing option. Enter a custom 4-digit PIN or use the default PIN of "0000."

Driver Deployment Utility (DDU)

The DDU tool utilizes the Driver Pre-configure Utility to allow an administrator to preconfigure the driver settings prior to creating the driver package.

Refer to the Readme notes accompanying the DDU tool for additional details.


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