HP LaserJet Pro MFP 4101-4102 - Setting up the printer

Follow these steps to unpack and set up the printer.

1. Unpack the printer:

   1. Select a site to place the printer that meets the following specifications:

      • A sturdy work surface in a well-ventilated and dust-free area, and away from direct sunlight

      • Temperature range: 15° - 27° C59° to 80.6° F

      • Humidity range: 30% - 70%

   2. Allow sufficient space around the printer to open all doors and trays.

      Note:

      The printer weighs 12.9 kg28.4 lb.

      Space requirements

      

      Dimensions (Printer fully opened)

      Measurement	Dimensions (Printer fully opened)
      1: Width	453 mm 17.8 in
      2: Height	577 mm 22.7 in
      3: Depth	839 mm 33 in

   3. Take the printer out of the box and remove all tape and packing material.

      Note:

      HP recommends recycling the packaging materials.

2. Load paper in Tray 2:

   The following information describes how to load paper into Tray 2.

   Note:

   This tray holds up to 250 sheets of 75 grams per square meter20 lb paper.

   1. Open Tray 2.

      Open Tray 2

      

   2. Adjust the paper-length and paper-width guides by squeezing the adjustment latches and sliding the guides to the size of paper being used.

      Note:

      If loading legal paper, squeeze the latch behind the front of the tray and pull forward. Tray 2 will extend from the rear of the printer approximately 51 mm2 inches.

      Adjust the paper guides

      

   3. Load paper into the tray.

      Note:

      To prevent jams, do not overfill the tray. Make sure the top of the stack is below the tray-full indicator.

      Load paper

      

   4. Verify that the paper guides lightly touch the stack or paper, but do not bend it.

      Paper guides lightly touch the paper

      

   5. Close the tray.

      Close the tray

      

3. Connect the power cable and turn on the printer:

   1. Connect the power cable between the printer and a grounded AC outlet.

      Note:

      To prevent damage to the printer, use only the power cable that is provided with the printer.

      Connect the power cable

      

   2. Press the Power button to turn on the printer.

      Press the Power button

      

4. Choose your setup method (Ethernet or wireless):

   Choose one of the following options to set up your printer:

   • For an Ethernet setup, connect an Ethernet cable now. Connect one end of the Ethernet cable to your network port and the other end to the Ethernet port on the rear of the printer.

     After connecting the Ethernet cable, continue to the next step.

     Connect an Ethernet cable

     

   • For a wireless setup, do NOT connect any cables. Continue to the next step.

     Wireless setup, no cable

     

5. Set up the control panel:

   To navigate the touchscreen control panel, use touch, swipe, and scroll gestures.

   1. When the printer is powered on, touch the desired language from the list, touch Confirm (to confirm the language), and then touch the desired country/region.

      The printer will check for an Ethernet connection.

      • If you did NOT connect an Ethernet cable, continue to Step 6 and follow the instructions to select a connection method and connect your printer to the Internet.

      • If you already connected an Ethernet cable, the Ethernet Summary screen will display on the control panel. Touch OK, and when the HP+ screen displays on the control panel, touch Continue to retrieve the pairing code. When the pairing code displays on the control panel screen, make note of it, and then skip to Step 7 and follow the instructions to activate your HP+ smart printer.

6. Connect your printer to the network:

   1. On the printer control panel, when prompted to select a connection method, touch the desired option (Wireless, Ethernet, or Connect with Software).

      Note:

      For quicker setup, HP recommends selecting Wireless or Ethernet.

      For detailed instructions for each connection method, refer to the table below.

      Connection method information

      Connection method	Details
      Wireless Note: Select this option to connect the printer to the wireless network using the printer control panel.	On the printer control panel, touch your network name from the list of available networks. Use the touch keypad to enter your wireless password and touch Done. Touch OK to confirm the settings. When the printer has successfully connected to the network, a Connection Successful screen will display on the control panel and show the IP address for the printer. On the Connection Successful screen, touch OK. The printer will check for firmware updates and then retrieve a pairing code. When the HP+ screen displays on the control panel, touch Continue. The pairing code will display on the printer control panel. Make note of the pairing code as you will need it in the next step (Step 7). Note: The pairing code is only valid for two hours. If you do not enter the pairing code during HP Smart Setup (in Step 7) within two hours, a new pairing code will be automatically generated. Continue to Step 7 and follow the instructions to activate your HP+ smart printer.
      Ethernet	Connect an Ethernet cable: Connect one end of the Ethernet cable to your network port and the other end to the Ethernet port on the rear of the printer. When the Ethernet Summary screen displays on the printer control panel, touch OK. When the HP+ screen displays on the printer control panel, touch Continue. The pairing code will display on the printer control panel. Make note of the pairing code as you will need it in the next step (Step 7). Note: The pairing code is only valid for two hours. If you do not enter the pairing code during HP Smart Setup (in Step 7) within two hours, a new pairing code will be automatically generated. Continue to Step 7 and follow the instructions to activate your HP+ smart printer.
      Connect with Software Note: Select this option if you want to connect your printer to Wi-Fi using the software, rather than from the printer control panel.	When selecting this method, a message will display on the printer control panel with instructions to go to (in a Web browser on your computer) to install the HP Easy Start software and continue setup. Note: These steps cannot be performed on a mobile device. On your computer, open a Web browser and go to hpsmart.com/setup. On the "Set up a new printer" page, click Begin Setup, and then click Install HP Easy Start to download the software. After the software has downloaded, click the .exe file and follow the onscreen prompts to install HP Easy Start. HP Easy Start will search for wireless printers not yet associated to the network (printers with a wireless light flashing), or Ethernet-connected and wireless printers that are already connected to the network. The printers that are detected will display on the screen. If multiple printers are detected, click the printer that you want to set up. If the printer is not found, or not listed, follow the onscreen instructions to troubleshoot and resolve the issue. Note: If setting up the printer for Wi-Fi, make sure the PC is connected to the same Wi-Fi network. If setting up the printer for Ethernet, make sure the PC is connected to the same Ethernet network subnet. Follow the onscreen instructions in the HP Easy Start software to connect the printer to a network. Note: When connecting the printer to Wi-Fi, your computer must be near the printer during setup. When connecting wirelessly, if you do not connect to the wireless network within two hours, you will be required to power cycle the printer. To confirm your proximity to the printer, a message will display in the HP Easy Start software with instructions to touch the check mark on the printer control panel. On the printer control panel, touch Allow (next to the check mark). HP Easy Start will configure the printer and add it to the network. The Network Settings screen will display in the HP Easy Start software. Note: If proxy settings are required for your network, click Edit Proxy Settings in the software, enter the settings, and then click Apply. On the Network Settings screen, click Continue. If prompted to continue with a Firmware Update, click Yes. When the "Generate your pairing code" screen displays in the HP Easy Start software, click Generate Pairing Code. On the printer control panel, when the HP+ screen displays, touch Continue. The pairing code will display on the printer control panel screen. Make note of the pairing code as you will need it in the next step (Step 7). Note: The pairing code is only valid for two hours. If you do not enter the pairing code during HP Smart Setup (in Step 7) within two hours, a new pairing code will be automatically generated. On the "Continue setup in HP Smart Admin" screen in the HP Easy Start software, click Open HP Smart Admin to open the hpsmart.com/activate page in your Web browser. Continue to Step 7 and follow the instructions to activate your HP+ smart printer.

7. Activate your HP+ smart printer:

   Follow these steps to pair the printer with your HP account and activate HP+ benefits:

   Note:

   To learn more about HP+ benefits, visit www.hp.com/plus.

   1. On your computer, open a Web browser and go to hpsmart.com/activate to open HP Smart Setup.

   2. On the HP Smart Setup page, click one of the following options:

      • Sign In: If you already created an HP account in the past, choose this option and then enter the email address and password that you used when you created the account.

      • Create Account: If you do not have an HP account, choose this option and then enter the required information (first and last name, email address, country/region), create a password for the account, and then click Create Account again.

        A verification code will be sent to the email address that you entered to create the HP account.

        Enter the verification code (that you received via email) in the field that displays on the setup page, and then click Verify. Once your account is verified, click Continue.

   3. When prompted, select an account type (company-managed or personal) for the printer, and then click Continue.

      Note:

      If you choose the company-managed account type, you will be prompted to assign a printer owner (organization or company name).

   4. When prompted for the pairing code, enter the pairing code that you retrieved in the previous steps, and then click Continue.

      A message will display when the pairing code has been accepted.

   5. When prompted, give your printer a name and location and click Continue, or if you do not want to add these details, click Skip.

   6. Click Confirm to agree to the HP+ smart printer requirements.

      The HP+ activation process will begin. A message will display when HP+ activation is complete.

   7. When the Instant Ink offer page displays, choose one of the following options:

      • To sign up for an Instant Ink subscription, click Continue and follow the onscreen instructions to complete the sign-up process.

      • To skip the Instant Ink offer and sign up at a later time, click Not right now.

   8. On the "Finish printer setup" page, click Set Up next to the "Set up print and send a test page" option.

   9. When the "Set up print and send a test page" web page displays, click Install next to the "To enable printing, install a print driver" option to download the print driver.

      After the driver has downloaded, click the .exe file to start the printer driver installation.

   10. Once the driver installation is complete, click Print next to "Print a test page" to ensure the printer is set up and ready to print. Then click Done to close the "Set up print and send a test page" web page.

   11. To set up scan destinations and/or the printer fax, click Set Up next those options.

   12. At the bottom of the "Finish printer setup" page, click Go to HP Smart Admin to open the HP Smart Admin Dashboard.

       Use the HP Smart Admin Dashboard for the following tasks:

       • Manage the printer

       • Monitor print usage

       • Monitor your HP Instant Ink plan and usage (if applicable)

       • Invite users and additional administrators

       • Enroll in other printing solutions to make printing more efficient

       • Manage settings and notifications for your HP+ account

       Note:

       HP recommends bookmarking the HP Smart Admin Dashboard (hpsmart.com/admin) so you can easily access it again to manage your printer.