HP LaserJet Enterprise MFP, HP PageWide Enterprise MFP - Set up and configure the Address Book

Obtain addresses from a LDAP server so they are available to users at the printer control panel. These addresses are available when the user selects the All Contacts address book view.

1. Using the top navigation tabs, click Scan/Digital Send.

2. In the left navigation pane, click Address Book or Contacts.

3. Select the Enable Network Contacts (use LDAP server) check box.

4. Click Add.

5. In the LDAP Server Address field, enter the IP address for the LDAP server, or if the name of a LDAP server to use is unknown, click Auto Find to obtain a list of available LDAP servers. Select the LDAP server to use, and then click OK.

   Note:

   If the LDAP server you want to use is not in this list, contact your administrator and obtain the IP address and the attribute codes.

6. To enable a secure (SSL) connection, select the Use a secure connection (SSL) check box.

7. If the LDAP server requires authentication, select the appropriate authentication type for the LDAP server in the Server Authentication Requirements area. Depending on the type of authentication, some of the other fields in this area might not be available, because they are not required. Enter the information for the required fields. Make sure to use the exact names that match the settings for the LDAP server.

   Note:

   For individual users who sign in using Windows credentials, select the option to use those credentials for the LDAP server authentication.

   Types of authentication for the printer to communicate with the LDAP server

   Authentication type	Description
   Server does not require authentication	The server does not require user credentials to access the LDAP database. The option to use the MFP user credentials is unavailable.
   Server requires authentication	Use credentials of user to connect after Sign on at the printer control panel. Windows Negotiated (SPNEGO): The server requires user credentials to access the LDAP database, and it encrypts passwords and credentials that are sent across the network. The domain field and the option to use the MFP user credentials are enabled. Simple Credentials: The server requires user credentials to access the LDAP database, but the password is not encrypted when it is sent across the network. The username and password fields are enabled.

8. In the LDAP Database Search Settings area, click Auto Find to browse for the point to begin searching the database.

   Note:

   By default, Active Directory attributes are used. If these attributes do not work, try the Use Custom Attributes option, and then click the Auto Find button to find the correct attributes.

9. Select the appropriate Source for Attribute Names option. The attributes fields should be populated automatically.

10. In the Test for LDAP Retrieval area, test the LDAP retrieval by entering part of an attribute value, such as part of the recipient's name, and then clicking Test. Use at least three characters.

Use the following steps to add a contact.

1. Click Add Contact. The Add Contact page displays.

2. Complete the following fields:

   • Contact Name or Display Name: Enter a contact name (required)

   • First Name: Enter a first name (optional)

   • Last Name: Enter a last name (optional)

   • Phone Number: Enter a phone number (optional)

   • Fax Number: Enter the fax number (may be required)

   • E-mail Address: Enter an e-mail address (may be required)

   Note:

   An e-mail address, fax number, or network folder must be entered for a contact.

3. If using a network folder for scan/digital send, click the Network Folder check box and set up one of the following folder options: is selected and, add the UNC path to the folder in the UNC Folder Path field using the following form: \\host\share.

   • Standard shared folder

   • FTP folder

4. Click the OK button to save the new contact to the printer.

Use the following steps to add a group.

1. Click Add Group. The Add Group page displays.

2. Add an e-mail group:

   1. Select Add Email Group.

   2. Enter a name for the new group in the Group Name or Display Name field.

   3. To add a member to the group, either enter their email address in the Add Member field, or add them from an address book.

3. Add a folder group:

   1. Select Add Folder Group.

   2. Enter a name for the new group in the Group Name field.

   3. Add the folders from an address book.

4. After adding all of the members or groups for the group, click the OK button to save the group.

Use the following steps to edit a contact or group.

1. Select the contact or group to edit. Enter a name into the search field to find a specific contact.

2. Click the Edit button.

3. Make the necessary changes to the contact or group.

4. Click the OK button to save your edits.

Use the following steps to delete a contact or group.

1. Select the contact or group to delete. Enter a name into the search field to find a specific contact or group.

2. Click the Delete button.

3. In the page that displays you are prompted to confirm the deletion of the selected contact or group. There is no way to recover a contact or group once it has been deleted. Click OK to confirm your selection. The contact or group is deleted.

The address book or user information saved in the printer can be exported into a .CSV file with the format of one header row followed by a row for each user or address book record.

1. Click the Export All... button.

2. Select the check boxes next to the objects you want to export. If the file was encrypted, enter the encryption key. The following choices are available:

   • Address Books

   • Fax Speed Dials

   • User Access Code List

3. Click the Export button.

4. Click the Save File button.

5. In the dialog box that displays, click Save, and then select the location to save the file.