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HP Printers - HP Smart: Using Smart Tasks

This document is for HP wireless printers and the HP Smart app on Android or Apple iOS smartphones and tablets, and Windows 10 and Mac computers.
Smart Tasks is a feature of the HP Smart app. Use Smart Tasks to create one-touch shortcuts for printing, emailing, and saving documents.
note:
Smart Tasks are supported in many countries/regions. If the Smart Tasks tile isn’t available in the Smart app, then Smart Tasks is not currently supported in the current country. For more information, go to HP Connected, and then click the country/region and language menu. If your country/region displays, it supports Smart Tasks.

Step 1: Install the HP Smart app and enable Smart Tasks

Install the HP Smart app, add your printer, and then enable Smart Tasks.
  1. Make sure your device and printer are connected to your wireless network, and then download and install the HP Smart app from 123.hp.com (Android, iOS), or HP Smart (in English) from the Windows Store (Windows 10).
  2. Open the app, and then follow the on-screen instructions to add your printer.
    note:
    Restrictions in Android 7.0 (Nougat) and later might prevent HP printer setup using the HP Smart app for Android. Go to Printer Setup Fails with HP Smart App (Android) for alternative steps to connect to your printer.
  3. From the HP Smart app home screen, select your printer.
    • If the Smart Tasks tile displays, continue with these steps.
    • If the Smart Tasks tile does not display, click Personalize (Android, iOS) or Printer Settings (Windows 10 and Mac), and then enable Smart Tasks.
    Example of the Smart Tasks tiles displaying on the home screen (Android)
  4. Follow any on-screen prompts to sign in or create an HP account.

Step 2: Create a Smart Task

Create a Smart Task to print, email, or save documents or photos to a connected cloud account.
note:
Smart Task settings vary by printer, mobile device, or computer.
  1. Click Smart Tasks, and then click Create a Smart Task.
  2. Select the task actions you want to include.
    • Print: Send a print job to your printer.
    • Email: Send an email message or attachments.
    • Save to: Save a file to a cloud storage account, such as Google Drive or Microsoft OneDrive.
    Options for Create Smart Task
  3. Follow the on-screen instructions to create and name the task.
  4. Click Save (Android, iOS) or Done (Windows 10 and Mac) to save the Smart Task.
    The new task displays on the Smart Tasks screen.
    Example of one created Smart Task  (Android)
    iOS: To run the Smart Task using Siri, select Add to Siri when prompted. Record the phrase for starting the task, and then tap Done.
    Prompt to Add to Siri

Step 3: Run a Smart Task

Send print jobs, email, or save documents or photos to a connected cloud account.

Step 4: Enable scan to text (OCR, HP OfficeJet Pro 9010, 9020 printers)

You can scan documents as text (OCR) for the Email or Save Smart Tasks.
note:
OCR is supported for scans from printers and mobile device cameras, and for JPG files opened in the HP Smart app. OCR is not supported for existing PDF files in a Smart Task.
  1. From the HP Smart app, select your HP OfficeJet Pro 9010 or 9020 printer, if it is not already selected.
  2. Select a Smart Task or create a new one, and then click Edit.
  3. Scroll down, and then click Document Handling Settings.
    Turning on Document Handling Settings
  4. On the Document Handling Settings screen, turn on Make Searchable or Editable, and then select your language and file type, or turn on automatic file naming.
    note:
    After you enable the OCR feature with an HP OfficeJet Pro 9010 or 9020 printer, you can use the OCR feature with other HP printers.
    Example of the Document Handling Settings options
  5. From the HP Smart app, select your printer, click the Smart Tasks tile, and then select a Smart Task that includes an Email or Save action.
  6. Open a JPG file or start a new scan, and then run the Smart Task.
    OCR is applied to files emailed or saved to your cloud account. The file become a searchable (PDF) or editable (DOX, TXT) file.

Frequently asked questions (FAQs)

Review these frequently asked questions about Smart Tasks.

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