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HP LaserJet Enterprise, HP PageWide Enterprise - Set up Scan to SharePoint
Learn how to set up the Scan to SharePoint feature.
The steps vary according to the type of control panel.
Firmware Version |
Control panels |
---|---|
FutureSmart 3 |
|
FutureSmart 4 |
|
Video overview
View information about how to enable Scan to SharePoint.

FutureSmart 3
Use the following steps for FutureSmart 3.
Introduction
Use Save to SharePoint® to scan documents directly to a Microsoft® SharePoint site. This feature eliminates the need to scan the documents to a network folder, USB flash drive, or email message, and then manually upload the files to the SharePoint site.
Save to SharePoint® supports all scanning options, including the ability to scan documents as images or use the OCR features to create text files or searchable PDFs.
The feature is disabled by default. Enable Save to SharePoint® in the HP Embedded Web Server (EWS).
Before you begin
Before this procedure can be completed, the destination folder that the scanned files will be saved to must exist on the SharePoint site, and write access must be enabled to the destination folder. Save to SharePoint® is disabled by default.
Enable Save to SharePoint and create a Save to SharePoint Quick Set
Use the following steps to enable the Save to SharePoint feature and create a Quick Set.
Scan and save a file directly to a Microsoft SharePoint site
Use the following steps to scan a document directly to a SharePoint site.
Quick set scan settings and options for Save to SharePoint
The following tables list the settings and options available in the Quick Set Wizard when adding, editing, or copying a Save to SharePoint® Quick Set.
Feature |
Description |
---|---|
Original Size |
Select the page size of the original document. |
Original Sides |
Select whether the original document is single-sided or double-sided. |
Optimize Text/Picture |
Select to optimize for the output of a particular type of content, or select Manually adjust. |
Optimize For |
This setting is only available when Optimize Text/Picture is set to Manually adjust. Select a manual-adjust value. |
Content Orientation |
Select the way the content of the original document is placed on the page: Portrait or Landscape, or select Automatically detect. |
2–Sided Format |
This setting is not available when Content Orientation is set to Automatically detect. Select to describe the binding of the page to specify if the back side of the page is upside down or right side up. |
Background Cleanup |
Select a value to remove faint images from the background or to remove a light background color. |
Darkness |
Select a value to adjust the darkness of the file. |
Contrast |
Select a value to adjust the contrast of the file. |
Sharpness |
Select a value to adjust the sharpness of the file. |
Image Preview |
Select whether to require or make optional a displayed preview of the job or to disable a preview. |
Cropping Options |
Select whether or not to allow a job to be cropped and the type of cropping option. |
Job Build |
Select this setting to combine several sets of original documents into one email attachment. Also, use this setting to scan an original document that has more pages than the document feeder can accommodate at one time. |
Automatic Tone |
Select this setting to set to automatic the Darkness, Contrast, and Background cleanup settings, which then makes these settings unavailable on this page. |
Multi-feed Detection |
Select this setting to enable detection of multi-feed jobs. |
Erase Edges |
Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for the front side and back side of a job. |
Feature |
Description |
---|---|
File Name Prefix |
Set the default file name prefix used for files saved to a network folder. |
Default File Name |
Default file name for the file to be saved. Select the User editable check box to make this setting editable at the product control panel. |
File Name Suffix |
Set the default file name suffix used for files saved to a network folder. Duplicate filename suffix default [filename]_YYYYMMDDT |
File Number Format |
Select a file name format for when the job is divided into multiple files. |
Default File Type |
Select the file format for the saved file. Select the User editable check box to make this setting editable at the product control panel. |
File Name Preview |
Enter a file name, and then click the Update Preview button. |
Default Color Preference |
Select whether the file is in black & white or in color. |
Default Output Quality |
Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send. |
Default Resolution |
Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller. |
Compression |
Specify if the file uses Normal or High compression when saving a scanned document as a PDF or XPS file. If compression is set to High, the scanned file is smaller, but the scanning process might take longer than Normal compression. |
Black TIFF Compression |
Select the black TIFF compression algorithm to be used to compress the generated TIFF file. |
Color/Grayscale TIFF Compression |
Select the color/grayscale TIFF compression algorithm to be used to compress the generated TIFF file. |
PDF encryption |
If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to pressing start. |
Disable OCR file types |
Select this setting to prevent OCR file types from being available from the product control panel. |
Enable Blank Page Suppression |
If the Enable Blank Page Suppression option is enabled, blank pages will be ignored. |
FutureSmart 4
Use the following steps for FutureSmart 4.
Introduction
Set up the Scan to SharePoint feature, and then scan documents directly to a SharePoint site.
Scan to SharePoint supports all scanning options, including the ability to scan documents as images or use the OCR features to create text files or searchable PDFs.
The feature is disabled by default. Enable Save to Sharepoint in the HP Embedded Web Server (EWS).
Before you begin
Before this procedure can be completed, the destination folder that the scanned files will be saved to must exist on the SharePoint site, and write access must be enabled to the destination folder. Scan to SharePoint is disabled by default.
Enable Scan to SharePoint and create a Scan to SharePoint Quick Set
Use the following steps to enable the Save to SharePoint feature and create a Quick Set.
Quick Set scan settings and options for Scan to SharePoint
Review the settings and options available in the Quick Set Wizard when adding, editing, or copying a Scan to SharePoint Quick Set.
Feature |
Description |
---|---|
Original Size |
Select the page size of the original document. |
Original Sides |
Select whether the original document is single-sided or double-sided. |
Optimize Text/Picture |
Select to optimize for the output of a particular type of content. |
Content Orientation |
Select the way the content of the original document is placed on the page: Portrait or Landscape. |
Background Cleanup |
Select a value to remove faint images from the background or to remove a light background color. |
Darkness |
Select a value to adjust the darkness of the file. |
Contrast |
Select a value to adjust the contrast of the file. |
Sharpness |
Select a value to adjust the sharpness of the file. |
Image Preview |
Select whether to require or make optional a displayed preview of the job or to disable a preview. |
Cropping Options |
Select whether or not to allow a job to be cropped and the type of cropping option. |
Erase Edges |
Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for the front side and back side of a job. |
Feature |
Description |
---|---|
File Name Prefix |
Set the default file name prefix used for files to be saved. |
File Name |
Default file name for the file to be saved. Select the User editable check box to make this setting editable at the printer control panel. |
File Name Suffix |
Set the default file name suffix used for files to be saved. Duplicate filename suffix default [filename]_YYYYMMDDT |
File Name Preview |
Enter a file name, and then click the Update Preview button. |
File Numbering Format |
Select a file name format for when the job is divided into multiple files. |
Add numbering when job has just one file (ex. _1–1) |
Select this setting to add numbering to a file name when the job is only one file instead of multiple files. |
File Type |
Select the file format for the saved file. Select the User editable check box to make this setting editable at the printer control panel. |
High Compression (smaller file) |
Select this setting to compress the scanned file, which reduces the file size. However, the scanning process for a High compression file might take longer than for a Normal compression file. |
PDF encryption |
If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to starting the scan. |
Resolution |
Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller. |
Quality and File Size |
Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send. |
Color/Black |
Specify whether copies are to be printed in color, black and gray, or black only |
Suppress blank pages |
If the Suppress blank pages option is enabled, blank pages will be ignored. |
Create Multiple Files |
Select this setting to scan pages into separate files based on a predetermined maximum number of pages per file. |
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