Learn how to set up the Scan to USB drive feature.
The printer has a feature that enables it to scan a document and save it to a USB flash drive. The feature is not available until it has been configured through the HP Embedded Web Server (EWS).
Use the following steps for FutureSmart 3.
Use the following steps to enable Save to USB.
Select the Security tab.
Scroll to Hardware Ports and make sure that Enable Host USB plug and play is enabled.
Select the Scan/Digital Send tab.
In the left navigation pane, click Save to USB Setup.
Select the Enable Save to USB check box.
Click Apply at the bottom of the page.
Use the following steps to create a Save to USB Quick Set.
Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick Sets application.
The following table lists the default settings.
Option |
Description |
---|---|
Default File Type |
Select the default file type that the for the scanned document:
|
Default Color Preferences |
Select the default color setting for the scanned document:
|
Default Output Quality |
Select the default output quality for the scanned document:
|
Default Resolution |
Select the default scan resolution for the scanned document:
|
Review the default file settings for Save to USB Setup.
Feature |
Description |
---|---|
File Name Prefix |
Set the default file name prefix used for files saved to a network folder. |
Default File Name |
Default file name for the file to be saved. Select the User editable check box to make this setting editable at the product control panel. |
File Name Suffix |
Set the default file name suffix used for files saved to a network folder. Duplicate filename suffix default [filename]_YYYYMMDDT |
File Number Format |
Select a file name format for when the job is divided into multiple files. |
Default File Type |
Select the file format for the saved file. Select the User editable check box to make this setting editable at the printer control panel. |
File Name Preview |
Enter a file name, and then click the Update Preview button. |
Default Color Preference |
Select whether the file is in black & white or in color. |
Default Output Quality |
Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send. |
Default Resolution |
Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller. |
Compression |
Specify if the file uses Normal or High compression when saving a scanned document as a PDF or XPS file. If compression is set to High, the scanned file is smaller, but the scanning process might take longer than Normal compression. |
Black TIFF Compression |
Select the black TIFF compression algorithm to be used to compress the generated TIFF file. |
Color/Grayscale TIFF Compression |
Select the color/grayscale TIFF compression algorithm to be used to compress the generated TIFF file. |
PDF encryption |
If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to pressing start. |
Disable OCR file types |
Select this setting to prevent OCR file types from being available from the printer control panel. |
Enable Blank Page Suppression |
If the Enable Blank Page Suppression option is enabled, blank pages will be ignored. |
Use the following steps for FutureSmart 4.
Use the following steps to enable Scan to USB Drive.
Select the Security tab.
Scroll to Hardware Ports and make sure that Enable Host USB plug and play is enabled.
Select the Scan/Digital Send tab.
Select the Enable Scan to USB Drive check box.
Click Apply at the bottom of the page.
Most devices ship with Hard disk drives (HDDs) already installed. In some cases, additional storage devices can be added via USB. Verify whether the Scan to USB Drive feature needs to be expanded to USB and Hard drive
Quick Sets are short-cut jobs that can be accessed on the printer Home screen or within the Quick Sets application.
Review the default settings for Scan to USB Drive setup.
Feature |
Description |
---|---|
Original Size |
Select the page size of the original document. |
Original Sides |
Select whether the original document is single-sided or double-sided. |
Optimize Text/Picture |
Select to optimize for the output of a particular type of content. |
Content Orientation |
Select the way the content of the original document is placed on the page: Portrait or Landscape. |
Background Cleanup |
Select a value to remove faint images from the background or to remove a light background color. |
Darkness |
Select a value to adjust the darkness of the file. |
Contrast |
Select a value to adjust the contrast of the file. |
Sharpness |
Select a value to adjust the sharpness of the file. |
Image Preview |
Select whether to require or make optional a displayed preview of the job or to disable a preview. |
Cropping Options |
Select whether or not to allow a job to be cropped and the type of cropping option. |
Erase Edges |
Select this setting to specify the width of edge margins to be erased, in either inches or millimeters, for the front side and back side of a job. |
Review the options for Save to USB setup.
Option name |
Description |
---|---|
File Name Prefix |
Set the default file name prefix used for files saved to a network folder. |
File Name |
Default file name for the file to be saved. Select the User editable check box to make this setting editable at the printer control panel. |
File Name Suffix |
Set the default file name suffix used for files saved to a network folder. Duplicate filename suffix default [filename]_YYYYMMDDT |
File Name Preview |
Enter a file name, and then click the Update Preview button. |
File Numbering Format |
Select a file name format for when the job is divided into multiple files. |
Add numbering when job has just one file (ex. _1–1) |
Select this setting to add numbering to a file name when the job is only one file instead of multiple files. |
File Type |
Select the file format for the saved file. Select the User editable check box to make this setting editable at the printer control panel. |
High Compression (smaller file) |
Select this setting to compress the scanned file, which reduces the file size. However, the scanning process for a High compression file might take longer than for a Normal compression file. |
PDF encryption |
If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to starting the scan. |
Resolution |
Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller. |
Quality and File Size |
Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send. |
Color/Black |
Specify whether copies are to be printed in color, black and gray, or black only. |
Suppress blank pages |
If the Suppress blank pages option is enabled, blank pages will be ignored. |
Create Multiple Files |
Select this setting to scan pages into separate files based on a predetermined maximum number of pages per file. |