Quick Sets are short-cut jobs that are available from the Home screen or within the Quick Sets feature on the printer control panel and do not impact the defaults set for the base application.
For information about Auto Quick Sets, go to the HP Printing Voice Assistant.
To use a Quick Set on the printer control panel, enable the base application. Create Quick Sets for the following base applications to improve job accuracy and the time to complete a job:
E-mail — Use email Quick Sets to configure and save commonly used settings for sending jobs from the printer via email as email attachments.
Fax — Use fax Quick Sets to configure and save commonly used settings for fax jobs.
Save to Network Folder — Use Save to Network Folder Quick Sets to configure and save commonly used settings for saving jobs to a network folder.
Save to USB — Use Save to USB Quick Sets to configure and save commonly used settings for saving jobs to a USB device.
Copy (MFPs only) — Use Copy Quick Sets to configure and save commonly used settings for copy jobs.
Save to SharePoint® — Use Save to SharePoint Quick Sets to configure and save commonly used settings for saving jobs to a SharePoint site.
Select from various job settings, such as starting a job immediately upon selection of a quick set or requiring an image preview before starting a job.
Learn how to add and manage Quick Sets using the Embedded Web Server (EWS).
Use the following steps to open the EWS:
From the Home screen on the printer control panel, touch the Information icon , and then touch the Network icon to display the IP address or host name.
On your computer, open a Web browser, and in the address bar, type the IP address or host name exactly as it displayed on the printer control panel.
Example of an IP address in the browser address bar
Press Enter on the computer keyboard.
If the browser displays a message indicating that accessing the website might not be safe, select the option to continue to the website. Accessing the website will not harm the computer.
Use the following steps to add a new Quick Set.
Use the following steps to edit the settings of an existing Quick Set.
Following is an example of a Scan to USB Drive icon, which displays after that quick set has been created.
Use the following steps to copy a Quick Set.
Use the following steps to remove a Quick Set.
Using the top navigation tabs, click General.
In the left navigation pane, click Quick Sets Setup.
In the Quick Sets area, click the check box next to the appropriate Quick Set, and then click Remove....
When the Confirmation Page opens, click Remove to finish removing the Quick Set.
The following tables list the settings and options available in the Quick Set Wizard when adding, editing, or copying a Quick Set.
Option |
Description |
---|---|
Address Field Restrictions |
Use the Address Field Restrictions drop-down list to specify whether users can type an email address or select an email address from an address book. |
From: |
Use the From: drop-down list to set the email address that displays in the From: field of the email. If Default From: is selected, the email address listed in the Default From: field is used. If User's address (sign-in required) is selected, the user is required to sign in to the printer with their email address when using the Quick Set. This field can be set to be user-editable. |
Default From: |
The Default From: field is used to define the email address used when Default From: is selected in the From: drop-down list. |
Default Display Name: |
Use this field to set the name displayed on the printer's control panel. If this field is not set, the value in the Default From: displays on the printer's control panel. This field is optional. |
To: CC: BCC: |
Use these drop-down lists to set the email recipient, CC (carbon copy) and BCC (blind carbon copy) values. The options for each of these fields are:
These fields can be set to be user-editable. |
Subject: |
Use this field to set the value that appears in the subject line of the email. This field can be set to be user-editable. |
Message: |
Use this field to set the value for the body of the email. This field can be set to be user-editable. |
Option |
Description |
---|---|
Signing |
Use the Signing drop-down list to specify whether the email sent using the Quick Set is digitally signed. This field can be set to be user-editable. |
Hashing Algorithm |
Use the Hashing Algorithm drop-down list to set the type hashing algorithm used with signed emails. The following hashing algorithms are available:
|
Encryption |
Use the Encryption drop-down list to specify whether the email sent using the Quick Set is encrypted. This field can be set to be user-editable. |
Encryption Algorithm |
Use the Encryption Algorithm drop-down list to set the encryption algorithm used for encrypted emails sent using the Quick Set. |
Attribute for Recipient Public Key |
The Attribute for Recipient Public Key field is used to set the attribute used for retrieving the email recipient's public key from LDAP for signed or encrypted emails. |
Option |
Description |
---|---|
Default File Type |
Select the default file type for the scanned document:
|
Default Color Preferences |
Select the default color setting for the scanned document:
|
Default Output Quality |
Select the default output quality for the scanned document:
|
Default Resolution |
Select the default scan resolution for the scanned document:
|
Feature |
Description |
---|---|
File Name Prefix |
Set the default file name prefix used for files saved to a network folder. |
Default File Name |
Default file name for the file to be saved. Select the User editable check box to make this setting editable at the product control panel. |
File Name Suffix |
Set the default file name suffix used for files saved to a network folder. Duplicate filename suffix default [filename]_YYYYMMDDT |
File Number Format |
Select a file name format for when the job is divided into multiple files. |
Default File Type |
Select the file format for the saved file. Select the User editable check box to make this setting editable at the product control panel. |
File Name Preview |
Enter a file name, and then click the Update Preview button. |
Default Color Preference |
Select whether the file is in black & white or in color. |
Default Output Quality |
Select the quality for the file. Higher-quality images require a larger file size than lower-quality images, and they take more time to send. |
Default Resolution |
Set the resolution for the file. Higher resolution images have more dots per inch (dpi), so they show more detail. Lower resolution images have fewer dots per inch and show less detail, but the file size is smaller. |
Compression |
Specify if the file uses Normal or High compression when saving a scanned document as a PDF or XPS file. If compression is set to High, the scanned file is smaller, but the scanning process might take longer than Normal compression. |
Black TIFF Compression |
Select the black TIFF compression algorithm to be used to compress the generated TIFF file. |
Color/Grayscale TIFF Compression |
Select the color/grayscale TIFF compression algorithm to be used to compress the generated TIFF file. |
PDF encryption |
If the file type is PDF, then this option encrypts the output PDF file. A password must be specified as part of the encryption. The same password must be used to open the file. The user will be prompted to enter a password prior to scanning their job if one has not been set prior to pressing start. |
Disable OCR file types |
Select this setting to prevent OCR file types from being available from the product control panel. |
Enable Blank Page Suppression |
If the Enable Blank Page Suppression option is enabled, blank pages will be ignored. |
Option |
Description |
---|---|
Copies |
Set the default number of copies. |
Sides |
Select a Copy Sides option:
|
Color/Black |
Specify whether copies are printed in color or in black and white:
|
Collate |
For printers that support print-job finishing, each set of copied pages are assembled in the same order as the original document.
Note:
If the printer has a stapler installed, select a staple option. To not staple the copies, select None. Select a Collate option.
|
Reduce/Enlarge |
Use the Reduce/Enlarge feature to scale the size of the document up or down. Select one of the predefined percentages, or touch the Scaling field, and enter a percentage between 25 and 400 for the flatbed scanner and between 25 and 200 for the document feeder. You can also select these options:
|
Paper Selection |
Select which tray to use when printing or making copies:
|
Image Adjustment |
Use the settings to improve the overall quality of the copy. For example, adjust the Darkness and Sharpness, and use the Background Cleanup setting to remove faint images from the background or to remove a light background color.
|
Content Orientation |
For some features to work correctly, specify the way the content of the original document is placed on the page. If you are making two-sided copies, select a 2-sided format option. Orientation:
2-Sided Format:
|
Optimize Text/Picture |
Select the option for how to handle output of a particular type content being printed:
Select an Optimize For value for the manual adjustment. |
Pages per Sheet |
Select how many pages to print on one sheet and the page order: to copy to one, two, or four Pages per Sheet and select whether to Add page borders. Pages per Sheet
Page Order
Click the Add page borders check box to add borders on the pages. |
Original Size |
Specify the size of the original document:
|
Booklet |
Select to have Booklet Format off or on. If on, select either a 1-sided or 2-sided booklets and whether to enable Borders on each page. |
Edge-to-Edge |
Use to avoid shadows that can display along the edges of copies when the original document is printed close to the edges. Combine this feature with the Reduce/Enlarge feature to ensure that the entire page is printed on the copies. When the Edge-to-Edge feature is turned on, the printer minimizes margins and prints as close to the edge of the paper as possible. |
Multi-feed Detection |
Use this feature to detect when multiple pages are fed simultaneously into the ADF (automatic document feeder) or sheet-feed scanner, alert the user, and stop the scanning job so the proper action can be taken. By default this feature is Enabled so that it automatically improves the scanning experience and results. |
2-sided ID Scan |
Select to have 2-sided ID Scan on or off to scan both sides of a card, such as an identification card or business card. |
Book Mode |
Select to have Book Mode off or on. |
Below is an example of what the Quick Sets area looks like after quick sets have been created.