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HP Deskjet 2540 and Deskjet Ink Advantage 2545 All-in-One Printer Series - Description of the Control Panel of the Product

This document is for the following printers: HP Deskjet 2540, 2541, 2542, 2543, 2544, 2546, 2546B, 2546P, 2546R, 2547, 2548, and 2549; and Deskjet Ink Advantage 2545, 2546, and 2548.
The control panel includes buttons and icons that run the printer and a control panel display to select print options.
Control panel features
Figure : Control panel features
Feature
Description
1
On button: Turns the printer on or off. When the printer is off, a minimal amount of power is still used. To completely remove power, turn off the printer, then unplug the power cord.
2
Cancel button: Stops the current operation.
3
Wireless status light and button: Turns on or off the printer wireless capabilities. A blue light indicates a wireless connection. Press and hold the button for more than 3 seconds until light blinks to start Wi-Fi Protected Setup (WPS) push button mode.
4
Wireless Direct status light and button: Turns on or off HP wireless direct. A white light indicates the status of HP wireless direct. Press and hold the button for 3 seconds to print the wireless direct information page that includes the name and password needed to connect to wireless direct.
5
Start Copy Black button: Starts a black-and-white copy job. Acts as a resume button after resolving print problems.
6
Start Copy Color button: Starts a color copy job. Acts as a resume button after resolving print problems.
7
Attention light: Indicates that there is a paper jam, the printer is out of paper, or some event that requires your attention.
8
Cartridge lights: Indicates low ink or ink cartridge problems.
9
Control panel display: Indicates the number of copies, media error, and wireless status.
Status lights
On button light
Figure : On button light
Light behavior
Description
Off
The printer is powered off.
Dim
Indicates the printer is in Sleep mode. The printer automatically enters Sleep mode after 5 minutes of inactivity.
Blinking
The printer is processing a job.
On
The printer is on.
Wireless Direct status light
Figure : Wireless Direct status light
Light behavior
Description
Off
HP wireless direct is turned off.
Blinking
HP wireless direct is in progress of turning on.
On
HP wireless direct is turned on and ready to use.
For additional light signals, see below to learn about light behavior and what to do.
Light behavior
Cause and Solution
Attention light is blinking.
  • Output tray closed when printing is attempted.
    Open the output tray.
  • Scanner is not working.
    Turn off and turn on the printer.
If the problem persists, contact HP. The printer still prints even if the scanner is not working.
Attention light and both cartridge lights are blinking.
  • Cartridge access door is open.
    Close the cartridge access door.
  • Cartridge access door is open and one or more ink cartridges are in error state.
    Remove and reinsert the ink cartridges and then close the cartridge access door.
  • Cartridge carriage inside the printer has stalled.
    Open the cartridge access door and make sure the carriage is not obstructed. Move the carriage to the right, close the cartridge access door, and then press any button, except Cancel, to resume.
Both cartridge lights are blinking.
Both cartridges are missing, do not have the tape removed, may be very low on ink, or defective.
  • Install missing cartridges, remove the tape from the cartridges, or replace the defective cartridges.
  • If the print quality is poor, consider replacing the ink cartridge.
  • If the ink cartridges are defective, replace the ink cartridges.
One cartridge light is blinking.
Blinking cartridge light indicates that corresponding cartridge has a problem. Cartridge may be improperly installed, incompatible, or very low on ink.
  • If you see a message on your computer screen, refer to the message for more information about the problem.
  • If there is no message on your computer screen, try removing and reinserting the ink cartridge.
  • Confirm that you are using the correct HP ink cartridge for your printer.
  • If the print quality is poor, consider replacing the ink cartridge.
The media error indicator and Attention light are blinking.
  • There is no paper, or paper is not feeding.
    Load paper, then press any button, except Cancel, to resume printing.
  • There is a paper jam.
    Clear the paper jam, and then press any button, except Cancel, to resume printing.
Both cartridge lights are solid on.
Both cartridges are low on ink and will need to be replaced soon.
  • Continue to print using the remaining ink cartridges. Also, the quality of printed documents might be affected.
  • If the print quality is poor, consider replacing the ink cartridges.
One cartridge light is solid on.
  • One corresponding cartridge is low on ink and will need to be replaced soon.
    • Continue to print using the remaining ink cartridge. Also, the quality of printed documents might be affected.
    • If the print quality is poor, consider replacing the ink cartridge.
  • One corresponding cartridge still has the tape on, is missing, or is counterfeit.
    • Install the ink cartridge, or remove the tape from the ink cartridge, or replace the defective ink cartridge.
    • If the ink cartridge is defective, replace the ink cartridge.
    • If the ink cartridge is counterfeit, replace the corresponding ink cartridge with an original HP ink cartridge, or press any button, except the Cancel button, to resume printing.
Wireless status light is off.
Wireless is off.
Press the Wireless button to turn wireless on.
Wireless status light is blinking and the signal bar is cycling.
  • The printer is establishing a wireless network connection.
  • WPS is in progress.
Wireless status light is blinking and the wireless strength indicator is solid on.
There is no wireless signal.
  • Make sure your wireless router or access point is powered on.
  • Move the printer closer to the wireless router.
Wireless status light and the wireless strength indicator are blinking.
The printer has a problem establishing the wireless network, an error occurs or overlap session is detected when using WPS.
Turn off wireless by pressing the Wireless button to clear the error.
Wireless status light, the wireless icon, and the signal bar are solid on.
Wireless connection has been established. The signal bar indicates the signal strength between the printer and the network.
On button light, Wireless status light, Wireless Direct status light, letter “E”, the media error indicator, the wireless strength indicator, Attention light, and both cartridge lights are blinking.
The printer is in an error state.
To exist the error state, reset the printer.
  1. Turn printer off.
  2. Unplug the power cord.
  3. Wait a minute, plug power cord back in.
  4. Turn on the printer.
If the problem persists, contact HP.

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