Learn how to set up the AutoSend feature in the Embedded Web Server (EWS).
The AutoSend feature enables your printer to periodically send printer configuration information including serial number, event logs, page usage counts, and supplies status information to HP web addresses (URLs), or e-mail addresses.
This feature is disabled by default.
AutoSend page
Administrators need the following information before beginning the configuration process:
Administrative access to the printer
DNS suffix (e.g., companyname.com)
SMTP server (e.g., smtp.mycompany.com)
If you do not know the SMTP server name, SMTP port number, or authentication information, contact the e-mail/Internet service provider or system administrator for the information. SMTP server names and port names are typically found by doing an Internet search. For example, use terms like "Gmail SMTP server name" or "yahoo SMTP server name" to search.
SMTP server authentication requirements for outgoing e-mail messages, including the user name and password used for authentication, if applicable.
Consult your e-mail service provider's documentation for information on digital sending limits for your e-mail account. Some providers may temporarily lock your account if you exceed your sending limit.
Set up the AutoSend feature as follows.
Use the following procedure to enable AutoSend and select the settings for how it will function.
Learn how to configure an SMTP server for the AutoSend feature in the EWS.
Use the following procedure to add and configure an outgoing SMTP server.
Click the Add button in the Outgoing E-mail Servers (SMTP) area.
On the Outgoing E-mail Servers (SMTP) page, select one of the following options and complete the steps:
Use this option when SMTP is already configured by another app and does not include the Automated e-mail option.
Select Use a server already in use by another function, and then click Next.
Verify the information, and then click Finish.
Use this option when you know the SMTP server address or host name.
Use this option to search for outgoing SMTP servers.
This option finds outgoing SMTP servers inside your firewall only.
Select Search network for outgoing e-mail server, and then click Next
Select the appropriate server from the Finding SMTP servers list, and then click Next.
Set the basic information necessary to connect to the server, and then click Next.
On the Server Authentication Requirements page, select one of the following from the drop-down list:
Select Use credentials of user to connect after Sign In at the control panel, and click Next (MFP and network scanner printers only).
-OR-
Select Always use these credentials, and enter a Username and Password in the fields. Click Next.
On the Server Usage page, select which of the following functions will send e-mail through the server:
E-mail: Send scanned documents and job status notifications
Fax: send faxes when the fax send method is set to Internet Fax
Automated E-mails: device alerts sent to an administrator or archived faxes are examples of automated e-mails sent by this device
AutoSend: send device information to HP or other recipients
On the Summary and Test page, review the settings. Enter an e-mail address into the Send a test e-mail to field, and click Test to test the configuration. Click Finish when done.
Set the e-mail address "From" for the E-mail Alerts sent from the printer.
Select Use default address, or select Specify address to add a specific e-mail address in the field that appears.
On the Alerts page, review the selected settings, and then click Apply to complete the setup.