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HP LaserJet Pro 500 Color MFP M570 and HP LaserJet Pro MFP M521 - Scan software

HP Scan software

Use the HP Scan software to scan from the product and then complete any of the following tasks with the data:
  • Save the scanned item to a file.
  • Attach the scanned item to an email.
  • Perform text recognition on the scanned item through Readiris, if Readiris text-recognition software is installed on the computer.
  • Open the scanned item with any third-party software program that supports the drag-and-drop function.
To use the HP Scan software, click Start, select Programs or All Programs, select HP, select the name of the product, and then click HP Scan.
The HP Scan software saves the scan as any of the following image file types:
  • .BMP
  • .PNG
  • .JPG
  • .PDF
  • .TIFF (both regular and compressed)
Convert a scanned document into editable text by using the Readiris software. The following editable text file types are supported in Readiris:
  • .BMP
  • .DCA
  • .DOC
  • .DW
  • .HTM
  • .MM
  • .PDF
  • .RTF
  • .TXT
  • .WP
  • .WPS
  • .WS
  • .WS2
The HP Scan software uses a simple user interface with a list of shortcuts, a Restore Defaults button, an Advanced Settings link, a Create New Shortcut link, and a Scan button.
HP Scan dialog box
The list contains any user-defined destinations, and the following default destination options:
  • Save as PDF
  • Save as JPEG
  • E-mail as PDF
  • E-mail as JPEG
  • Everyday Scan
After you select a destination, click Scan to start the scan.

Email

The HP Scan software for Windows supports only 32-bit messaging application programming interface (MAPI)-compliant email programs, and does not support Internet-based email programs such as Hotmail, Yahoo, or MSN. The following table lists examples of supported email programs.
Examples of supported email programs
Program Name
Windows OS
Microsoft Outlook
Yes: Outlook 97, Outlook 98, Outlook 2003, Outlook XP
Microsoft Outlook Express
Yes
Lotus Notes
Yes: V3.0 and later
Email is always sent through the default email client. To see the default email client in Windows 7 (the path varies for other Windows operating system), click Start, click Control Panel, click Internet Options, click the Programs tab, click Set programs and review the E-mail setting.

Scan settings

The following table shows the available scan settings.
Available scan settings
Option
Scan settings
Scan Size
  • Entire Scan Area
  • Letter (8.5 x 11 inches)
  • Legal (8.5 x 14 inches) *Feeder only
  • A4 (210 x 297 mm)
  • 3.5 x 5 in (9 x 13 cm)
  • 4 x 6 in (10 x 15 cm)
  • 5 x 7 in (13 x 18 cm)
  • 8 x 10 in (20 x 25 cm)
  • Custom Scan Size
Output Type
  • Color
  • Grayscale
  • Black & White
Resolution
note:
Scanning at higher resolution requires longer scan times and more memory.
note:
Black and white scans can have resolutions up to 1200 dpi from the flatbed glass. Color scans have resolutions up to 300 dpi from the document feeder and up to 600 dpi from the flatbed glass.
Document feeder scan
  • 75 dpi
  • 100 dpi
  • 200 dpi
  • 300 dpi
Flatbed glass scan
  • 75 dpi
  • 100 dpi
  • 200 dpi
  • 300 dpi
  • 600 dpi
  • 1200 dpi (black and white only)
File type
  • Bitmap (*.bmp)
  • JPEG (*.jpg,)
  • PNG (*.png)
  • TIFF (*.tif)
  • Adobe PDF (*.pdf)

Advanced Scan Settings

Click the Advanced Settings link to open the Advanced Settings dialog box, where you can create, change, or delete the destination options that are available.
Advanced Scan Settings Scan tab
On the Scan tab you can adjust the following settings:
  • Scan Size
    • Entire Scan Area
    • Letter (8.5 x 11 inches)
    • Legal (8.5 x 14 inches) *Feeder only
    • A4 (240 x 297 mm)
    • 3.5 x 5 in (9 x 13 cm)
    • 4 x 6 in (10 x 15 cm)
    • 5 x 7 in (13 x 18 cm)
    • 8 x 10 in (20 x 25 cm)
    • Custom...
  • Output Type
    • Color
    • Grayscale
    • Black & White
  • Resolution
    • 75 dpi
    • 100 dpi
    • 200 dpi
    • 300 dpi
    • 600 dpi
    • 1200 dpi
  • Scan preview selection
    note:
    Black and white scans can have resolutions up to 1200 dpi from the flatbed glass. Color scans have resolutions up to 300 dpi from the document feeder and up to 600 dpi from the flatbed glass.
  • Lighten/Darken
    • Brightness
    • Contrast
Advanced Scan Settings File tab
On the File tab, you can adjust the following settings:
  • File Type
    • Bitmap (.bmp)
    • JPEG (.jpg)
    • PDF (.pdf)
    • PNG (.png)
    • TIFF (.tif)
  • Create a separate file for each scanned page selection
  • File size/quality
    • Smallest size — Best Quality adjustment
Advanced Scan Settings Destination tab
On the Destination tab, you can adjust the following settings:
  • Base File Name
  • Save Location
  • Show Save As dialog box selection
  • After Scan actions
    • Open the file(s)
    • Launch Windows Explorer
    • Email the file(s)
    • Do Nothing

WIA driver

WIA is another way to scan an image directly into a software program. WIA uses Microsoft software to scan, instead of the HP Scan software.
note:
The WIA driver does not support duplex scanning.
To scan, do one of the following:
  • To view the WIA drivers, open the Device Manager. Select your product under the Imaging devices menu. Right-click and select Properties.
  • From a WIA compliant application, select Acquire image from scanner/camera.
  • From a WIA compliant application, select the scan data source as MXXX WIA.
WIA Driver tab
Click Driver Details button to display the files installed on your system.
WIA Driver details
Generally, a software program is WIA-compliant if it has a command such as Picture/From Scanner or Camera in the Insert or File menu. If you are unsure whether the program is WIA-compliant, see the software program Help or documentation.
Start the scan from within the WIA-compliant program. See the software program Help or documentation for information about the commands and steps to use.
or
From the Windows control panel, in the Cameras and Scanner folder (located inside the Hardware and Sound folder for Windows Vista and Windows 7), double-click the product icon. This opens the standard Microsoft WIA Wizard, which enables you to scan to a file.
WIA Wizard Device to Scan
After selecting your product, click the Ok button to continue or the Cancel to exit.
The WIA user interface is relatively simple and does not contain the wide range of image-quality options that are available in the TWAIN-driver user interface.
WIA Wizard Scan
wia_4
note:
For more information about scanning, see the user guide, which is available on the printing-system CD that came with the product.

Scan to E-mail Setup Wizard

The Scan to E-Mail Setup Wizard is only available with a full software install in a Microsoft operating system with a network connection. This feature can also be accessed through the HP Device Toolbox.
Use the Scan to E-Mail Setup Wizard to configure the email settings for the product.
  1. Click the Start button, select the Programs or All Programs item, and then click the HP item.
  2. Click the product name item, and then click the Scan to E-mail Wizard to start the configuration process.
  3. To add a new outgoing email address, click the New button. At any time, click the Close button to exit without completing the configuration process.
  4. Either select one of the displayed email addresses or enter one. When finished, click the Next button to proceed to the next screen or Cancel to exit the wizard.
  5. Enter the display name that will appear on the product control panel. If desired, enter a 4 digit security PIN number. If the security PIN is left empty, no security PIN will be assigned. When finished, click the Next button to proceed to the next screen or Cancel to exit the wizard.
  6. Enter the required information. When finished, click the Next button to proceed to the next screen or Cancel to exit the wizard.
  7. Review the information and verify all the settings are correct. If there is an error, click the Back button to correct the error. When finished, click the Save and Test button to finish the configuration or Cancel to exit the wizard.

Scan to Network Folder Wizard

The Scan to Network Folder Wizard is only available with a full software install in a Microsoft operating system with a network connection. This feature can also be accessed through the HP Device Toolbox.
Use the Scan to Network Folder Wizard to configure the Network Folder settings for your product.
  1. Click the Start button, select the Programs or All Programs item, and then click the HP item.
  2. Click the product name item, and then click the Scan to Network Folder Wizard to start the configuration process.
  3. To add a new network folder path, click the New button. At any time, click the Close button to exit without completing the configuration process. To edit or remove an existing network path, select the network path and click either the Edit or Remove button.
  4. Enter the path to the destination folder either by typing in the complete path or by clicking the Browse button and navigating to the desired folder. Next, enter the display name which is the name that will appear on the product's control panel. When finished, click the Next button to proceed to the next screen or Cancel to exit the wizard.
  5. Review the information and verify all the settings are correct. If there is an error, click the Back button to correct the error. If desired, enter a 4 digit security PIN number. If the security PIN is left empty, no security PIN will be assigned. When finished, click the Next button to proceed to the next screen or Cancel to exit the wizard.
  6. Enter the required information. When finished, click the Next button to proceed to the next screen or Cancel to exit the wizard.
  7. Review the information and verify all the settings are correct. If there is an error, click the Back button to correct the error. When finished, click the Save and Test button to finish the configuration or Cancel to exit the wizard.