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HP Printers - HP Smart: Use Shortcuts

This document is for HP wireless printers and the HP Smart app.
Shortcuts (formerly Smart Tasks) is a feature of the HP Smart app. Use Shortcuts to create one-touch shortcuts to speed up your repetitive tasks, such as emailing, printing, and saving your scans.
As of March 2021, HP Smart Tasks is renamed HP Shortcuts. Shortcuts are supported in many, but not all countries/regions. If the Shortcuts tile isn’t available in the Smart app, Shortcuts is not currently supported.
Shortcuts tile on the HP Smart app home screen

Step 1: Install the HP Smart app and enable Shortcuts

Install the HP Smart app, add your printer, and then enable Shortcuts.
  1. Make sure your device and printer are connected to your wireless network, and then download and install the HP Smart app from 123.hp.com (Android, iOS), or HP Smart (in English) from the Windows Store (Windows 10).
  2. Open the app, and then follow the on-screen instructions to add your printer.
    Restrictions in Android 7.0 (Nougat) and later might prevent HP printer setup using the HP Smart app for Android. Go to Printer Setup Fails with HP Smart App (Android) for alternative steps to connect to your printer.
  3. From the HP Smart app home screen, select your printer, and then click the Shortcuts tile.
    Example of HP Smart app home screen on a mobile device
  4. If the Shortcuts tile does not display, personalize your home screen.
    • Android, iOS: Tap Personalize Tiles, and then enable Shortcuts.
    • Windows 10: Click the Settings icon , click Personalize Tiles, and then enable Shortcuts.
    • Mac: Click Printer Settings, and then enable Shortcuts.
  5. Follow any on-screen prompts to sign in or create an HP account.

Step 2: Create a Shortcut

Create a Shortcut to print, email, or save documents or photos to a connected cloud account.
Shortcut settings vary by printer, mobile device, or computer.
  1. Click Shortcuts, and then click Create a Shortcut or the Plus sign.
  2. Select the task actions you want to include.
    • Print: Send a print job to your printer.
    • Email: Send an email message or attachments.
    • Save to: Save a file to a cloud storage account, such as Google Drive or Microsoft OneDrive.
      The app creates an HP Smart folder in the connected cloud storage account for saved files.
    Creating a Shortcut
  3. Follow the on-screen instructions to create and name the task.
  4. Click Save (Android, iOS) or Done (Windows 10 and Mac) to save the Shortcut.
    The new task displays on the Shortcuts screen.
    Example of created Shortcuts
    iOS: To run the Shortcut using Siri, select Add to Siri when prompted. Record the phrase for starting the task, and then tap Done.

Step 3: Run a Shortcut

Send print jobs, email, or save documents or photos to a connected cloud account.

Step 4: Enable scan to text (OCR, HP OfficeJet Pro 9010, 9020, 9010e, 9020e printers)

You can scan documents as text (OCR) for the Email or Save Shortcuts.
OCR is supported for scans from printers and mobile device cameras, and for JPG files opened in the HP Smart app. OCR is not supported for existing PDF files in Shortcuts.
  1. From the HP Smart app, select your HP OfficeJet Pro 9010, 9020, 9010e, or 9020e printer, if it is not already selected.
  2. Select a Shortcut or create a new one, and then click Edit.
  3. Scroll down, and then click Document Handling Settings.
    Turning on Document Handling Settings
  4. On the Document Handling Settings screen, turn on Make Searchable or Editable, and then select your language and file type, or turn on automatic file naming.
    After you enable the OCR feature with an HP OfficeJet Pro 9010, 9020, 9010e, or 9020e printer, you can use the OCR feature with other HP printers.
    Example of the Document Handling Settings options for desktop
    Example of the Document Handling Settings options for mobile
  5. From the HP Smart app, select your printer, click the Shortcuts tile, and then select a Shortcut that includes an Email or Save action.
  6. Open a JPG file or start a new scan, and then run the Shortcut.
    OCR is applied to files emailed or saved to your cloud account. The file become a searchable (PDF) or editable (DOX, TXT) file.

Frequently asked questions (FAQs)

Review these frequently asked questions about Shortcuts.






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