HP Deskjet 3540, ENVY 4500 Printers - First Time Printer Setup

This document is for the following printers:

To set up a printer for the first time, remove the printer and all packing materials from the box, connect the power cable, set control panel preferences, load paper into the input tray, and then install the ink cartridges. After your printer is set up, download and install the latest print driver.

note:

If you are looking for the printer software, go to:

• Printer software for HP ENVY 4500 printers: 123.hp.com/ENVY4500
• Printer software for HP Deskjet 3540 printers: 123.hp.com/DJ3540

Remove the printer from the box and all tape, stickers, and packing materials from the printer.

The contents might vary by country/region. See the packaging for a list of items shipped in the box.

1. Remove the printer from the box.
2. Remove all tape and packing materials from the outside of the printer.
3. Raise the scanner lid, and then remove the packing tape.
   Figure : Removing the packing tape from under the scanner lid

   
4. Close the scanner lid.
5. Gently grasp the handles on either side of the printer, raise the ink cartridge access door until it locks into place, and then remove all tape and packing material from inside the printer.
   Figure : Removing packing materials from inside the printer
   
   1. Opening the ink cartridge access door
   2. Removing the tape and packing material from the cleanout area
   3. Removing the tape and packing material from the ink cartridge access area
6. Close the ink cartridge access door.
   Figure : Closing the ink cartridge access door

   
7. Open the paper tray door, pull it toward you to extend the paper tray, and then remove the packing tape.
   Figure : Opening the paper tray door and removing the packing tape

   
8. Push the paper tray forward until it clicks into place, and then close the paper tray door.
9. Recycle the packing materials.

Plug the printer into a power source, turn on the printer, and then set your preferences.

note:

Do not connect a USB cable at this time. The connection to the computer is established during software installation.

1. Connect the power cord to the rear of the printer, and then plug the other end of the power cord into an electrical outlet.
   Figure : Connecting the power cord

   
2. Turn on the printer.
3. On the printer control panel, press the down arrow to select the language, and then press OK.
4. Press the down arrow to select Yes, and then press OK.
   The Set Country/Region menu opens.
5. Press the down arrow to select the country/region, and then press OK.
6. Press the down arrow to select Yes, and then press OK.

Load plain, white paper into the input tray after you set your preferences.

1. Open the paper tray door, and then pull it toward you to extend the paper tray.
2. Gently pull out the paper tray extender, and then lift up the paper catch.
   Figure : Pulling out the paper tray and the tray extender

   
3. Slide the paper width guides to their outermost position.
   Figure : Sliding out the paper width guides

   
4. Load a stack of plain, white paper into the paper tray with the short edge forward, and then push the stack into the tray until it stops.
   Figure : Loading the paper

   
5. Slide in the paper width guides until they rest against the edges of the paper.
   Figure : Sliding in the paper width guides

   
6. Push the paper tray forward until it clicks into place.
   Figure : Pushing the paper tray forward until it clicks into place

   

Install the HP ink cartridges that shipped in the box with the printer.

1. Grasp the handles on either side of the ink cartridge access door, and then raise the door until it locks into place.
   The carriage moves to the access area.
   Figure : Opening the ink cartridge access door

   
2. Wait until the carriage is idle and silent before you continue.
3. Remove one of the ink cartridges from its package. Be careful to only touch the black plastic on the ink cartridge.
   Figure : Removing the ink cartridge from its package

   
4. Remove the plastic tape from the ink cartridge.

     caution:

   Do not touch the copper-colored contacts or the ink nozzles. Do not replace the protective tape on the contacts. Handling these parts can result in clogs, ink failure, and bad electrical connections.

   Figure : Removing the plastic tape

   
5. Lift up the lid on the ink cartridge slot.
   Figure : Lifting up the lid on the ink cartridge slot

   
6. Hold the ink cartridge by its sides with the nozzles toward the printer, and then press the ink cartridge forward into the slot until it snaps into place.
   Figure : Inserting the ink cartridge

   
7. Close the lid on the ink cartridge slot to secure the ink cartridge into place.
   Figure : Closing the lid on the ink cartridge slot

   
8. Repeat the previous steps to install the other ink cartridge.
   Figure : Inserting the ink cartridges
   
   1. Inserting the ink cartridge
   2. Closing the lid
   3. The color ink cartridge is on the left, and the black ink cartridge is on the right
9. Close the ink cartridge access door.
10. Follow the instructions on the control panel to start the ink cartridge alignment.
    The printer prints an alignment page.
    • Alignment page did not print?
      If the printer did not print an alignment page, print the page from the printer control panel:

      1. On the printer control panel, press the down arrow to scroll to Tools, and then press OK.
      2. Press the down arrow to scroll to Align Printer, and then press OK.
         The printer prints an alignment page.

Aligning the ink cartridges is necessary to achieve the best print quality.

1. After the alignment page prints, place the page with the print side down on the scanner glass. Position it according to the engraved guides around the glass.
   Figure : Placing the alignment page on the scanner glass

   
2. Close the scanner lid, and then touch OK.
   The printer aligns the ink cartridges.

Your HP printer hardware is now set up and you can install the printing software. Do not attempt to connect the printer to a computer until instructed to do so in the printing software.

You can download the latest version of the printing software from the following HP websites:

• Printer software for HP ENVY 4500 printers: 123.hp.com/ENVY4500
• Printer software for HP Deskjet 3540 printers: 123.hp.com/DJ3540