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HP Designjet T2300, T3500, and T2500 eMFP Printer Series - Create a Scan-to-Network Folder

A scanned image may be saved in a USB flash drive or in a network folder. The USB flash drive option requires no preparation, but the network folder option will not work until it has been set up in the following way.
 note:
The printer accesses shared folders (as a client) using NTLMv1-based authentication. If, for security reasons, you prefer not to expose user credentials using NTLMv1, you should avoid using a scan-to-network folder.
  1. Create a folder on a computer that the scanner can access through the network.
  2. Create a user account on the same computer for the printer.
  3. Change the sharing options of the folder so that it is shared with the 'scanner user', and assign full control of the folder to that user.
  4. Create a share name for the folder.
     note:
    It is important to complete the above steps before starting the remaining steps below.
  5. In the printer's Embedded Web Server, select the Setup tab and then Scan to network. Go to DESIGNJET T2300 eMFP Series - Using Your Product, section Access the Embedded Web Server, for additional information.
    Alternatively, In the HP Utility, select the Settings tab and then Scan to network. Go to DESIGNJET T2300 eMFP Series - Using Your Product, section Access the HP Utility, for additional information.
  6. On the Scan to Network page, click Add folder details, and fill in the various fields.
    • Server name should contain the network name of the remote computer.
    • Folder name should contain the share name of the folder.
    • User name should contain the name of the 'scanner user'.
    • User password should contain the password of the 'scanner user'.
    • Domain name should contain the name of the domain in which the user name exists. If the 'scanner user' does not belong to any domain, leave this field empty.
    The server and folder names are used to connect to the shared folder by building a network folder path as follows: \\server name\folder name
  7. Click Apply to save the configuration.
    The printer automatically checks that it can access the network folder. If you are unable to complete this step, try the following:
    • Check that you have filled in each field correctly.
    • Check that the printer is connected to the network.
    • Check that the remote computer is switched on, working normally and is connected to the network.
    • Check that the folder is shared.
    • Check that you can put files into the same folder from a different computer on the network, using the printer's logon credentials.
    • Check that the printer and the remote computer are on the same network subnet; if they are not, check that the network routers are configured to forward the CIFS protocol traffic (also known as Samba).
Example: Create a scan-to-network folder using Windows
  1. Create a new user account for the 'scanner user' on the remote computer. You can use an existing user account for this purpose, but it is not recommended.
  2. Create a new folder on the remote computer (unless you want to use an existing folder).
  3. Right-click the folder and select Properties.
  4. In the Sharing tab, click the Advanced Sharing button.
  5. Check the Share this folder box.
  6. You need to ensure that the 'scanner user' has full read/write control over the shared folder. To do this, click Permissions and grant Full Control to the user (or to any suitable group that includes that user).
  7. If there is a Security tab in the Properties window for your folder, then you must also grant the same user Full Control over the folder in the Security tab. Only some file systems such as NTFS require this.
    The 'scanner user' can now access the folder and write files to it. Next, you must configure the printer to send scans to the folder.
  8. In the printer's Embedded Web Server, select the Setup tab and then Scan to network.
  9. On the Scan to Network page, click Add folder details.
     note:
    If the printer has already been configured for scanning to the network and you now want to use a different shared folder, click Modify.
    Enter the name or IP address of the remote computer, the name of the shared folder, and the user name and password of the 'scanner user' that you have already created on the remote computer.
    Leave the user domain field empty unless the user is a member of a Windows domain. If the user is only a local user of the remote computer, leave the field empty.
    You can use the name (instead of the IP address) in the server name field only if the shared folder is on a Windows computer in the same local network. This must be a simple name (up to 16 characters long) without a domain suffix (i.e. without any dots in the name). Fully qualified DNS domain names are not supported.
    If the printer and the network folder are in different networks, or if the remote computer is not running Windows, then you must use the IPv4 address instead of the name of the remote computer. On IPv6 networks the IPv6 address is also supported.
  10. Click Apply to save the configuration.
    The printer automatically checks that it can access the network folder. If you are unable to complete this step, try the following:
    • Check that you have filled in each field correctly.
    • Check that the printer is connected to the network.
    • Check that the remote computer is switched on, working normally and is connected to the network.
    • Check that the folder is shared.
    • Check that you can put files into the same folder from a different computer on the network, using the printer's logon credentials.
    • Check that the printer and the remote computer are on the same network subnet; if they are not, check that the network routers are configured to forward the CIFS protocol traffic (also known as Samba).
You can check at any later time that the shared folder remains accessible by clicking Verify in the Embedded Web Server. A correctly configured shared folder can become inaccessible if the user’s password is changed, or if the shared folder is moved or deleted.
Example: Create a scan-to-network folder using Mac OS
  1. Create a new user account for the 'scanner user' on the remote computer. You can use an existing user account for this purpose, but it is not recommended.
  2. Create or choose a folder on the remote computer. By default, Mac OS users have a “Public Folder” that can easily be used for this purpose.
  3. Open the System Preferences application and select the Sharing icon.
  4. Make sure the 'scanner user' has Read & Write access to the folder.
  5. Click Options.
  6. Check the Share files and folder using SMB box, and make sure that the 'scanner user' is checked in the On column.
  7. Click Done. You will now see file sharing enabled and Windows sharing on.
    The 'scanner user' can now access the folder and write files to it. Next, you must configure the printer to send scans to the folder.
  8. In the printer's Embedded Web Server, select the Setup tab and then Scan to network.
  9. On the Scan to Network page, click Add folder details.
     note:
    If the printer has already been configured for scanning to the network and you now want to use a different shared folder, click Modify.
    Enter the IP address of the remote computer, the name of the shared folder, and the user name and password of the 'scanner user' that you have already created on the remote computer.
     note:
    You cannot use the remote computer’s host name as the server name, as this is supported only for computers running Windows. You must use the IPv4 or IPv6 address.
    Leave the user domain field empty.
  10. Click Apply to save the configuration.
    The printer automatically checks that it can access the network folder. If you are unable to complete this step, try the following:
    • Check that you have filled in each field correctly.
    • Check that the printer is connected to the network.
    • Check that the remote computer is switched on, working normally and is connected to the network.
    • Check that the folder is shared.
    • Check that you can put files into the same folder from a different computer on the network, using the printer's logon credentials.
    • Check that the printer and the remote computer are on the same network subnet; if they are not, check that the network routers are configured to forward the CIFS protocol traffic (also known as Samba).
You can check at any later time that the shared folder remains accessible by clicking Verify in the Embedded Web Server. A correctly configured shared folder can become inaccessible if the user’s password is changed, or if the shared folder is moved or deleted.

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