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HP Jornada 520 and 540 Series PDA - Connecting Directly to an E-mail Server

Introduction
This document describes setting up Inbox on the HP Jornada 520 or 540 to send and receive e-mail using POP3 or IMAP protocols.
 note:
Internet use requires separately purchased modem; connect time charges may apply. Some Web sites or Web content may be unavailable. Check with your service provider for availability in your area.
Before beginning
The following information should be gathered before beginning the steps below. Your Internet Service Provider (ISP) or network administrator can provide all of the following information:
  • ISP POP3 server name or IMAP server name
  • E-mail login user ID
  • E-mail login password
  • SMTP host name for sending mail
     note:
    In addition to the information listed above, a connection to the Internet must already be established before these steps will work. Set up a connection with your ISP before continuing.
Setting up the connection
Complete the following steps to set up an email service:
  1. While connected to your ISP, tap Start, Programs, and select the Inbox icon.
  2. Tap Services and select New Service.
  3. Select POP3 Mail from the Service type drop-down menu.
  4. Type a unique name in the Service name field to identify the service.
  5. Tap Next.
  6. In the Connection box, select the desired ISP connection.
  7. In the Server box, type the name of the ISP POP3 name server provided by the ISP or the name of the IMAP server provided by the network administrator (see the Before beginning section above).
  8. In the User ID text box, type your e-mail login username provided by your ISP (see the Before beginning section above).
  9. In the Password field, type the e-mail login password provided by your ISP (see the Before beginning section above).
  10. Select Save Password.
  11. Tap Next.
  12. In the SMTP host for sending mail field (see the Before beginning section above), type the name of the SMTP host provided by the ISP.
  13. Type your e-mail address in the Return address box.
  14. Tap Next.
  15. Tap Next again.
  16. Select the desired options and tap Finish.
  17. Tap OK.
  18. Tap Services and then Connect to send and receive email. The service under Connect with a bullet next to it is the service set as the default service.
Definitions
The following definition for POP3 and IMAP are general. If uncertain which protocol is used for your e-mail, contact the ISP (most likely POP3) or the system administrator (most likely IMAP).
POP3
POP3 (Post Office Protocol 3) is the most recent version of a standard protocol for receiving e-mail. This protocol is used with all dial-up ISP accounts. With POP3, the e-mail is received and stored at a dial-up ISP until it is downloaded, then is no longer stored on the server.
IMAP
Internet Message Access Protocol (IMAP) is a standard protocol for accessing e-mail from a local server. This protocol is generally used for accessing e-mail on a company network. With IMAP, the e-mail is viewed or changed on the network. With IMAP a connection to the network is required to work with e-mail. To connect using IMAP, the network being accessed must use IMAP4 protocol with Microsoft (R) Exchange 5.5 or higher.

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